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A More Subtle E-mail Alert

Tuesday, December 30th, 2008 by | Filed Under: MS Office Help, MS Outlook

A More Subtle E-mail Alert

So, after yesterday’s discussion on desktop e-mail alerts in MS Outlook 2003 and 2007, I’m sure there are at least a few of you who are wondering what’s available that might be a little more subtle. Am I right?

Well, I asked that very same thing myself. At work, I often project my computer screen as part of my teaching and I certainly don’t need an alert to pop up in the middle of a lesson so that all of my students can see who’s sending what. That’s not a good idea at all!

Yet, I like the ability to just glance at my desktop and know there’s new e-mail, so it’s worth my time to switch over to Outlook.

So, here’s my suggestion for anyone who agrees with me. I like to have Outlook put a small, subtle hint on my taskbar that has obvious meaning. I use this little envelope as my notification:

When I see that in the taskbar, I know there’s something new to investigate when I have a moment. Granted, I don’t know who sent it or what it’s about, but it still gives me the notification I need.

If you’re interested in using this for yourself, here’s what you need to do.

First, you’re headed back to the Tools menu, Options choice.

Once again, under the Preferences tab, click on the E-mail Options button.

In the middle of the E-mail Options dialogue window, you need the Advanced E-mail Options button.

From there, you’re looking for the section labeled “When new items arrive in my Inbox.”

Within that section, you need to select the “Show an envelope icon in the notification area” choice.

Three clicks of the OK button and you’re back to work with a more subtle notice of new messages.

Also, just in case you’re wondering, Outlook will remove the envelope icon notification when it detects that the new message has been read!

~ April

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