Announcements

Hello everyone.

I have a few quick notes about Tuesday's newsletter regarding page breaks and custom buttons on your toolbars.

Thanks to all who wrote in to give me their shortcuts to some of these things. I learned that I have a lot of readers who prefer to use the keyboard over the mouse. (A piece of useful information for the future.)

First, regarding the page break in MS Word. A keyboard alternative to the menu method is to hold down the CTRL key and then press Enter. A much quicker method if you're good at remembering key combinations.

Second, when customing toolbar buttons you need to open the Customize window to add new buttons, but to relocate buttons or to remove them altogether you can hold down the ALT key and click on the button to be moved. This will allow you to move them as you please.

Just the FAX!

We have an AWESOME deal this week for you. We have WinFax PRO v10.02 (current version, works on XP) for only $29.95! It normally retails for $119.95, so this is a heck of a deal.

WinFax is the #1 fax software in the US and understandably so. First, it makes it easy to send or receive a fax from your computer. You can send a fax by doing a drag and drop, as an e-mail attachment (great for sending /forwarding faxes to people who don't have fax machines) or just print to fax (any document you can print, you can send as a fax!).

What about quality? Well, since you take documents directly from your computer, the quality is much, much better than what you would get with a regular fax machine. In addition, it has a "photo quality" fax feature that lets you send a photo / graphic via fax and it actually looks good on the other end (well, depending on how good the other guy's fax machine is :-)

If your paperwork is outside your computer (i.e. a document that you need to fax), you can scan it and send it. It even includes OCR (optical character recognition) software so you can receive a fax and then edit it in a word processor. Let's see you do that with a regular fax machine!

In addition, it includes stuff like a phonebook, junk fax filtering, cover page templates, easy integration with other applications, (ACT, Outlook, etc), fax sharing with a workgroup, signatures, fax previewing, and much more. Heck, it can even page your beeper if an important fax comes in!!

Oh, and once you get your faxes, you'll love the great management system they have. It works a lots like e-mail. Click the fax you want to view and up it comes.

This software can easily replace a regular fax machine (that's what I did - I hated my old fax machine, always gave me problems) and I highly recommend it. Even if you only need to receive or send the occasional fax (yes, you can turn it off if you don't need it), you have to admit that this could be very handy. If you deal with a lot of faxes, just imagine how much easier it will be with this software. You don't even have to print the faxes if you don't want to - just read them on the screen!

Besides, go to your local office supply store and try to buy a fax machine for $29.95! Ain't gonna happen. In fact, to get a fax machine that even comes close to this would be 10-20 times the price.

So, here's the link for more info:

http://www.worldstart.com/store/winfax2-MST.htm

OR - Check this out:

If you only need the ability to send and receive faxes and not all the extra stuff I mentioned above, you may want to consider System Works 2002 Pro. It has the "basic" version of WinFax included with it, plus you get Anti-Virus, Clean Sweep, Utilities, Ghost, and more. We have it for only $28.97 ($99.95 retail):

http://www.worldstart.com/store/syswks-MST.htm

Note that you can install WinFax Pro if you already have WinFax basic in System Works, so if you want to grab both deals, knock yourself out.

MS Office 101

Have you ever found yourself editing a document and madly jumping between the mouse and keyboard, making adjustments every few words or lines? Thinking that there must be a better way?

There is.

One way to speed the process up is to navigate through the document using the control, shift, and arrow keys to move and highlight.

As we all know the arrow keys alone will move you through the document one line up and down or one space left and right.

To move from word to word, instead of from space to space, simply hold down the control key and then use either the left or right arrow. You will jump to the first letter of the word in the direction of the arrow you chose.

To move one paragraph at a time hold down the control key and then use the up and down arrows. This will move you to the beginning of the next paragraph in whatever direction you chose.

The shift key is helpful to highlight text. By holding down the shift key and then using arrows you will highlight text in whatever direction you've chosen.

I know what you're thinking. Can you use all three together?

The answer, of course, is yes!

To highlight one word at a time hold down both the shift and the control key then use the left or right arrows.

Need one paragraph at a time? Do the same. Hold down the shift and control key then use the up or down arrows.

Office Tip of the Day

Fast & Efficient Highlighting

Highlighting in a document can often be a trying event. With the speed of many of today's computers you find yourself zooming past your intended stopping point before you realize you've even begun.

There is more to highlighting than just clicking at your starting point, holding the left mouse button and dragging the highlight through the document (often missing your intended stopping point several times). The mouse can be quicker and more exact than that by clicking to highlight.

The first click over a word places the cursor in the space below your pointer.

If you double-click a word, the entire word will be highlighted.

If you want to go crazy, a triple-click will highlight the entire paragraph below the pointer. It's important to note here that the third click must be done rather quickly after the second. Give it a try and you'll get a feel for how fast it must be done.

I'd also like to point out that continuing to click will reverse this whole process.

Wait - before you go - there's another handy highlighting trick.

If you have a lot of text to highlight this one is for you.

1. Place the cursor at the beginning of the text to be highlighted.
2. Scroll to the end of the text that needs to be highlighted. (It's important not to click.)
3. Hold down the shift key and click at the end of the desired highlighting.

Viola! All the text in between should be highlighted. No more super speeding windows screaming past your eyes. No more landing at the top or bottom of the entire document before you can even blink. It's quick, easy and exact.

I'd also like to add that many of these highlighting tricks will work in other programs. It's worth a try!