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We're Back!

We had some server problems, so we were not able to send this newsletter for awhile. We have it fixed and are officially back! Well, until the next server crash...

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During our absence, we were still working hard and found a spectacular buy for you. We have 4 awesome titles for only $6.97ea! These are all super titles and they have all been great sellers in the past. Check 'em out:

Business Cards - We've had this popular title in the past but never for this low of a price. It's about the easiest way there is to create professional looking business cards (just 4 easy steps!)

All you do is enter your name, company, address, and phone numbers once. Every time you browse through the collection of professionally designed layouts, you'll see your own information on the cards. (Cool huh?)

Select from styles such as Creative, Metropolitan, Streamlined, Bold, Elegance, Impact, Conservative, Classic, and Colonial. This has been one of our most popular titles!

Invoices & Estimates - Prepare an invoice in three easy steps! This is the software we use when we need to generate an invoice for a customer! (Although we paid a lot more for it than you're about to!)

Get Started Quickly with the Design Wizard: Choose from a variety of pre-designed invoice styles and formats to create the look that best fits your business. You can easily change the number of columns and headings if needed.

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Be sure to check this one out! We use it all the time and it's great!

Address Book - Creating and printing address books is fast and easy!

Import existing data or easily enter new names and addresses: There's no need to retype your names and addresses! Simply import them as text files from most popular software programs.

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Again, these are only $6.97ea and US Shipping is FREE! Yes, it's a fantastic deal, but quantities are limited. So, put the rest of the newsletter off for a few minutes and get to the site before we sell out. Here's the link:

http://www.worldstart.com/store/package.htm

PS - This was a one time deal, so this $6.97 price is not going to last.

MS Office 101

Headers and Footers?

In the last issue of MS Office Tips & Tricks we discussed a quick way to copy an Excel worksheet (formatting, data, header, footer and all). Well, it occurred to me as I put together today's tip that some of you may not know about headers and footers. I mean, let's be honest, it almost sounds like an 8-headed, 13-footed monster in a Disney movie. Doesn't it?

Much to everyone's relief - they're not.

So then, what exactly is a header or footer?

I think that the MS Office Assistant gives the best definition for headers and footers. According to that cute little guy in the help window: "A header or footer is text or graphics - such as a page number, the date, or a company logo - that is usually printed at the top or bottom of each page in a document. A header is printed in the top margin; a footer is printed in the bottom margin."

These little creatures, printed in the top and bottom margins, can be quite helpful.

I use headers for titles or other information that rarely changes at the top of documents. For example, you could set up a template with a company logo, address, etc… in the header. Then when you open the template, the header's in place and you can begin your letter without trying to space down below the logo and other stuff. It also reduces the chance of accidental erasure or changes to the information since you would have to specifically get into the header to make the changes.

Often I find myself using footers to record revision dates, page numbers and file names so I can find the file again.

There you go - headers and footers in a nutshell. Let's move on to the topic of accessing headers and footers (now that you're sure it has nothing to do with cartoon monsters).

Office Tip of the Day

MS Word: Headers & Footers Demystified - Part 1

So, now you know what they are, I'd bet that the next question you're dying to ask is "How do I get to these wonderful little miracles?" (All right, I can hear the groans and moans from here. Maybe they're not little miracles but they're pretty useful little gadgets anyway.)

The way to access headers and footers is to go to the View menu, and choose Header and Footer from the list.

You will be put directly into the header box of a document on the page your cursor was located. A floating toolbar will pop up for your use. Whatever you insert into the header and footer area will become the header or footer for the whole document (unless you use some of the page setup options discussed below).

In the box you may insert text, date/time stamps, pictures, etc… Just about anything you put into a document can be put into the header or footer area. (The box will expand in size to accommodate your information. Keep in mind that the larger the header or footer, the smaller the document body becomes.)

Finished with the header? Ready to move on to the footer? Simply click on the Switch Between Header and Footer icon and enter the information you want.

So there are the very basics. What about all the other stuff on the Header and Footer toolbar you ask? Well, let me tell you…

From the left, the first button is to Insert Auto Text. This is a pull-down menu of choices. Choosing something from the list will automatically insert the information suggested including dates, times and any author information the program may have. (It usually has information on the owner/author from the installation process.)

The second group contains buttons that are all related to inserting page numbers and the number of pages as well as formatting the page number. Simply put your mouse cursor over the button and let it sit for a second. The name of the button will pop-up. You'll find that most buttons are self-explanatory. Should you accidentally insert something you don't like, delete it or use the undo button, just like all editing in Word documents.

Next, you'll find a set of two buttons that will Insert Date and/or Time.

Buttons for accessing a document's Page Setup and Showing/Hiding Document Text are contained in the fourth section of the toolbar.

The Page Setup window will bring you straight to the tab that contains header and footer choices. Here you will find an option for having different headers and footers on odd and even pages as well as an option for having a different header on the first page.

Keep in mind that when you choose to have different headers and footers on odd and even pages you will need to go into the document and set them up on both an odd and an even page. If you choose to have a different header on the first page only you will need to set up the first page and then the other pages.

At the far right end, there are buttons for navigating through your headers and footers. The Show Next and Show Previous buttons will move you page by page through the document.

The Close button will close your headers and footers toolbar and place your cursor back in the body of the document. Now the headers and footers are set and can not be changed unless you specifically access the header/footer area again.

In the Normal view of the document, you will no longer see the headers and footers, but rest assured, they're in the document and will print. To access them again simply go to the View menu, Header and Footer choice.

If you prefer the Page Layout view, then you will still see the headers and footers. You will find that they are written in a light gray in the appropriate places. You can access them again in one of two ways. First, you can head to the View menu, Header and Footer choice. The second option is to double-click in any header or footer. Double clicking will dim the body of the document, bring up the header and footer toolbar and allow you to edit.

That's it - now you're a pro at MS Word headers and footers. (OK - maybe not a pro just yet but with a little practice… Who knows?)