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Bookmarks in MS Word

Wednesday, September 2nd, 2009 by | Filed Under: MS Word
 
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I was taught to never turn down the corner of a page… always use a bookmark.

That theory has worked well for many years and has kept the librarians happy with me.

Well, the same theory can be applied to Microsoft Word documents.

OK… it’s not exactly the same, after all you’re not actually able to turn down a page corner and yet there are times when you need to remember a specific location in the document.

Most likely it’s a location that you need to go back to continue editing or potentially replace information or whatever.

The point is that you need to go back to it, you’re document is really long and you hate all the scrolling through the pages and pages of text to find the location.

While there’s probably a lot of ways to make this process more efficient today I’d like to suggest that we use Bookmarks to get the job done.

Basically a Bookmark is just what it’s always been… something to mark your place… and Word will allow you to place multiple Bookmarks in your document. So, by placing Bookmarks at the locations to which we need to return we can save ourselves the time of the “scroll and search” process.

Enough of the “Why” – let’s look at the “How”.

First, put your cursor at the location where the Bookmark needs to be placed.

Next we’re off to the Insert menu/tab (depends upon the version of Word), then click the Bookmark choice/button.

At this point you should be looking at a dialog box along these lines:

image

At the top you can name the Bookmark – however, I found that I couldn’t use any spaces in the names so keep that in mind to avoid a bit of frustration.

After you’ve named it click the Add button.

Obviously, you’ll need to repeat this process any time you need to mark a location.

Now, as for using them to get back to the correct location… I can think of a couple of ways to accomplish this.

One way is to return to the Bookmark dialog box (Insert menu/tab, Bookmark choice/button), select the Bookmark in the list and click the Go To button.

You’ll also have to click the Close button to be able to return to working on your document.

The other method I’d like to mention is to use the Go To feature. (Edit menu, Go To choice -or- Home tab, Find button, Go To choice)

image

On the left choose Bookmark and then the field on the right will become a drop-down list of all Bookmarks in the document. Choose the correct one and click the Go To button.

The advantage of this method would show up if you have multiple places to go.

It is possible to edit a document with this dialog box open – meaning that you can move from place to place without continually opening dialog boxes and retracing your steps. It’s more efficient and I love efficient.

Anyway – there it is… nice to know that my bookmark habits will still serve me well.

~ April

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