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Archive for the ‘E-Mail Help’ Category



Create a Distribution List in Outlook

Tuesday, March 8th, 2011

Benson in Austin TX asks:

I am organizing a class reunion. In the next 3 months, I’ll accumulate at least 200 new email addresses that I’ll use only once or twice. I use Outlook and don’t want it to conflict with my regular personal/business address book? Is there a way to do this?

How to Use Gmail Advanced Search

Tuesday, March 1st, 2011

Finding older emails in your Gmail inbox can be a tedious process, to which you may have to devote a good deal of time, if you want to find an email which was sent a year ago. The good old way to find earlier messages is to click the All Mail icon which loads all the conversations (both sent and received) according to its date and

How to Bulk Download Email Attachments

Wednesday, February 23rd, 2011

How to Bulk Download Email Attachments from Gmail, Yahoo and Hotmail to Your Desktop

Managing email attachments across half a dozen email accounts can be a tedious job. You have to remember all the usernames and passwords and regularly check each of the email accounts for new attachments or files.

Another problem with multiple

EmailStripper

Wednesday, February 23rd, 2011

We recently ran a tip on removing the annoying >>> characters from forwarded emails (Using a Word Processor to Get Rid of Forward Brackets)

Many readers wrote in to suggest different methods to accomplish the same thing. The most frequent suggestion was a program called EmailStripper, so I tried it myself. It easily removes the symbols, but I’m sorry to

Resetting Bold for Unread Email in Outlook

Wednesday, February 23rd, 2011

Henry from Denton, MD asks:

Windows 7 Office 2007, Outlook 2007. Incoming new e-mails do not show up in bold before they are read. How can I reinstate the Bold?

Henry, by default, Outlook displays unread messages with a bold font. However, it appears that your default has changed. No problem. We’ll

Forwarding Email Safely

Tuesday, February 22nd, 2011

Steve asks:

I liked your comment about Bcc (see the tip Bcc Explained). I forward by using Bcc, removing all email addresses that people have sent me. I have asked my friends to remove their friends’ email addresses before they forward it on, some do and some don’t. How do I explain the

Gmail Pop-Out Compose Window

Friday, February 18th, 2011

Make your Gmail compose box a separate window from your inbox with one easy step! Continue reading

Bcc Explained

Thursday, February 17th, 2011

Paul from Maplewood, MN asks

Why do I sometimes get e-mails that are not addressed to me? In the To: line in the e-mail header is a e-mail address totally different from my own for a different e-mail client.

Why do you get emails that aren’t addressed to you? You’ll be glad to know it isn’t because of

How to Completely Uninstall Outlook Express

Thursday, February 17th, 2011

Jude asks:

I use Incredimail as my e-mail program. My question is, is there a way to uninstall Outlook Express? I can’t find a uninstall program for it. I use XP home.

Outlook Express is an email program that comes preinstalled with Windows XP. Not everyone likes Outlook Express, however, and they

Email Safety

Tuesday, February 15th, 2011

Email Safety

The WorldStart newsletter is delivered via email, and replies to it arrive in one of several inboxes that I monitor each day. When a response is called for, I reply, in an often vain attempt to answer readers’ questions. Some of the replies to the newsletter are, to

Are you becoming familiar with e-mails stating “The following recipient(s) could not be reached” or “Delivery Status Notification (Failure)?” Have you seen multiple copies of such e-mails numbering in the tens, hundreds, maybe even thousands, flood your inbox with no idea as to how, or why, they are being sent to you? If you answered yes to these questions, then you are unfortunately the victim of what is commonly known as “backscatter.” Continue reading

Gmail Sneak Peek

Monday, January 31st, 2011

Email can be a lot of pressure. Anyone who has gone to work on a Monday morning and faced an inbox full of emails that require attention will agree with me. Since procrastination is a favorite human pastime, most people don’t want to reply to the e-mails received right away. In fact, most of us don’t even want to open them to see what is inside.

Thankfully… Continue reading

Crate

Friday, January 28th, 2011


At one time or another, many of us need to share a file or two with
somebody, and often the attachment size limits put in place by most
email providers make this task difficult, if not impossible. As we all
know, file sizes have been increasing steadily for quite some time.
Even a regular PDF document or a PowerPoint presentation can easily
surpass 10-20 MB nowadays. There are… Continue reading

Create a Custom Gmail Desktop Shortcut

Monday, January 24th, 2011

John from Provo, Utah, writes:

How do you make a custom e-mail desktop shortcut for Gmail?

The first thing that you want to do is make a shortcut to gMail on your desktop. Open your gMail inbox using whatever browser you like to use. Now right-click on the contents of the address bar and left-click on Copy. Continue reading

Unclogging the Outlook Outbox

Wednesday, January 19th, 2011

Dale from OR asks:

I can receive email messages with no problem in Outlook, but all my outgoing email stays in my Outbox and won’t send. Can you help?

Despite possibly being the world’s most ubiquitous e-mail program, Microsoft’s Outlook e-mail client is not without its flaws. Now in its 14th iteration

A Guide to Windows Live Essentials 2011

Friday, January 14th, 2011

Windows Live Essentials 2011 is a suite of free productivity programs that are available for download from Microsoft. They were designed to meet the basic needs of a modern PC user, because they provide a quick and easy to use way to accomplish a variety of essential tasks. Continue reading

Viewing Reminders in MS Outlook

Thursday, January 13th, 2011

If you use Outlook for appointments or reminders, I’m sure you’ve seen the Reminders Window on more than one occasion.

(Yes – mine is empty. Must mean that I’m all caught up, right? Yeah, right – I wish…)

Anyway, I know that I’m not the only one who has accidentally closed that thing before I meant to

Creating an Email Desktop Shortcut

Friday, January 7th, 2011

Roger writes:
I have someone I e-mail a lot, and I get tired of opening and closing Outlook. Is there any way to e-mail someone without having to do that?
Hi, Roger!
If you want to e-mail a certain person quickly without opening and closing your e-mail client (such as Gmail or Outlook), there is one way you can do it, and that is by creating an e-mail shortcut for the person on your desktop. It’s easy; here’s how: Continue reading

Extracting Selected Pages from a PDF

Thursday, December 30th, 2010

I sometimes want to send a PDF file doc by email, but with selected pages only, not the whole thing. Is it possible to do that?

Extracting Selected Pages from a PDF Document

In recent years, the PDF document file format has become the standard to use when sending any manner of documents via e-mail or preparing them for download through the

Rearranging the Outlook Toolbar

Tuesday, December 28th, 2010

Georgia asks:

The Send/Receive button in my Outlook 2007 is on the right side. Can you please tell me how to move it to the left side?

Georgia, as you can see below, my Send/Receive button is near the center of the toolbar. To move it, begin by right clicking on the toolbar and then select Customize from the menu.… Continue reading

Saving Windows Live Emails

Thursday, December 23rd, 2010

Does your day begin with an hour or more commute to work sitting in a bus, train, or taxi? Perhaps you’re flying across country (or to another country) on a business trip, with many, many hours to be spent in flight en route to your destination. Or maybe you’re planning a multi-day road trip in your own car, for a meet up with friends and family back home. Then again… Continue reading

Sending Distribution Lists in Outlook

Thursday, December 23rd, 2010

You know that person who e-mails everything so efficiently using distribution lists?

And… what are you doing?

Choosing each person individually for each message you send?

Maybe you’re searching out a previously sent message that went to the right group of people, creating a forward message, clearing out the old content of the message and then composing the new e-mail?… Continue reading

Sharing Large Files with Ge.tt

Tuesday, December 21st, 2010

Most people still rely on their email when it comes to sharing files with their friends or colleagues. However, free email providers usually have restrictions on the file size of attachments. For example, Gmail will not allow you to send files larger than 10 Mb.

GE.TT is a website which is built just for such folks. Although there are many file sharing websites on the internet, usually… Continue reading

Kristin, from Indianapolis asks:

In the past, when wanting send photos by email using XP, I used to right click and get a dialogue box which handled the job with one click. I can’t seem to find a similar system in windows7. Can you please help?

How to E-mail Photos in Windows 7 via Right Click

With the release of Windows… Continue reading

Expand Your Gmail Search Options

Friday, December 10th, 2010

A lot of us use Gmail as our main email provider. I do, and as a result my inbox is full to overflowing. It makes it difficult to just “skim” through my inbox to find certain messages.

Sure, there’s a search feature up at the top, but what if I need to get more specific?

Like really specific?

Well… Continue reading

Email Reminders with FollowUpThen

Wednesday, December 8th, 2010

How to Setup Email Reminders And Follow Up on Earlier Email

Do you forget to follow up on emails because it’s becoming impossible to remember each and every message thread that hits your inbox every day? Are you looking for a simple solution which will let you set up email reminders in your Gmail account?

Well, here is a very nifty online service called… Continue reading

Create Email Groups in Gmail

Friday, December 3rd, 2010

There may be situations when you want to send the same email message to multiple people at once. Sending the same message to a handful of contacts is easy, just separate all the email addresses with a comma in the To: box. Gmail users can get this done in a few seconds without having to remember the email address of the recipients. Just type the first few letters of the… Continue reading

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