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Archive for the ‘E-Mail Help’ Category



Keeping Your Mass Mailing Contacts a Secret is Easy as BCC

Have you ever gotten something forwarded to you with hundreds of e-mail addresses in the header? Every address on that email may be getting unintentionally passed all over the net. When you forward it to everyone in your address book you risk making every address on that email vulnerabl e to unscrupulous advertisers.

So, do your friends a favor… Continue reading

Filtering Your E-Mail

Monday, November 15th, 2004

Filtering Your E-Mail

So, you want to filter the “bad stuff” out of your e-mail huh? I don’t blame you!

You can set up ” message rules ” or “message filters” in most e-mail clients. These can grab an incoming message and make it history before you ever lay eyes on it. You can have the message rules set up to check for certain subject lines, e-mail addresses, or even… Continue reading

Stopping scum-mails

Monday, November 15th, 2004

Q:
I keep getting the same scum-mails with a nekkid lady on it even though I add them to my Blocked Senders List. How can I stop these?

A:
Well, if you look carefully (which you probably don’t because you want that picture off your computer immediately), you will notice that one day it’s from Suzy, the next day from Buffy, and today’s is from Candy. Every time… Continue reading

What’s This?

Monday, November 15th, 2004

We often tell you ways to configure Internet Explorer or Outlook Express for maximum efficiency or how to stop annoying default features. Many times you end up in the “Options” menu where you are faced with a long list of features. What does each one do?

Guess what, there is a very easy way to find out what different features do

Q:
I lose my dial up connection each time I send an email using Outlook Express. How do I fix this?

A:
OE can be set to hang up after it sends or receives email. This is a great feature if you have limited monthly hours online, but can be really annoying if you decide to check your mail while your surfin’ the web. Fortunately this feature can… Continue reading

Unblocking and Blocking Senders

Monday, November 15th, 2004

Unblocking and Blocking Senders

For those who don’t know, you can block senders with most e-mail software. When you “block” someone, all of the e-mail they send to you gets deleted as it comes in. In Outlook Express, just hit the Messages menu and select Block Sender to block the currently selected e-mail. Don’t try this now though or you’ll accidentally block me!

OK, so how do you unblock someone… Continue reading

Common Display Names and Spam

Monday, November 15th, 2004

Q:
I got an email and the sender name was “Steve” so I eagerly opened it up to find it was s spam. I’ve been a subscriber long enough to know that you would never send me anything other than the newsletters I subscribed to, so, is someone forging your name?

A:
First off, we never, ever, ever give (or sell) the addresses of our readers to anyone—so… Continue reading

Hate E-mail that comes in ALL CAPS.

Friday, November 12th, 2004

Q:
You know what I hate? E-mails that come in all caps. THEY DRIVE ME NUTS! How can I fix them?

A:
Unfortunately, I haven’t come across an E-mail Caps Lock Zapper program, but there is a fix if you have WordPerfect or MS Word. First, you must copy the portion of e-mail text you want to de-capitalize

Are you preventing others from getting their email?

“Of course not,” you answer, “How dare you even accuse me of such a thing!”

A while back our newsletters were being blocked by major ISPs because too many dead addresses were rotting on our mailing list. After their system received a certain amount, it blocked all additional mailings—even to legitimate addresses. I have a suspicion that more ISPs will be doing… Continue reading

Q:
When I get e-mail with pictures and I forward it, the recipient only gets a little “X” in a box. How can I forward this type of e-mail?

A:
When there is a picture in the body of the email itself, the graphic file might be located on a server (like our newsletter) or attached to the email.

If your computer is not online while reading the… Continue reading

Leave Email on the Server

Friday, November 12th, 2004

One of the boasts made by web-based email such as AOL, Yahoo, and Hotmail is that you can check it anywhere. This is truly an advantage, but some of us only check our mail at home and work, so today I’ll tell you how to leave your pop3 mail on the server to check using more than one computer. This would also come in handy if you and your spouse… Continue reading

Export and Print Your Address Book

Friday, November 12th, 2004

Did you know that you can export your Address Book so it can be used by database programs, label making software, and more? Of course you do, I mentioned it a few seconds ago.

OK, first let me tell you about .csv files. These are simple text files that show data as “comma-seperated values”. If you bring a .csv file up in Notepad you’ll see data separated by commas. So… Continue reading

Q:
When I try to print my Outlook Express Address Book it prints each name on a different page. Is there a way to get around this?

A:
With Pre-XP Service Pack 2 Outlook Express, when you click the Print button in the address book, it spits out each contact on a separate page. I too found this annoying and imagined a bleak future without trees.

Then, one… Continue reading

Email Packrats: Another Way to Save

Friday, November 12th, 2004

Email Packrats: Another Way to Save

The method mentioned above is great for individual emails, but what if you need to re-format your hard drive, change computers, or do a backup? Well, you can save the entire file using this method.

Saving from Outlook Express

The biggest trick (problem) is figuring out where your particular e-mail program keeps all your messages. Outlook Express uses small databases to store your information… Continue reading

An easy way to save old emails

Friday, November 12th, 2004

Q:
Is there an easy way to save my old emails?

A:
You must mean, as opposed to the time consuming method of opening each one and choosing “Save as” and sending it to a folder. If you are using Netscape Mail or AOL, then I’m afraid you’ll still need to go the “Save as” route, but for those Outlook Express users it’s as easy as draggin’ and… Continue reading

Email Display Name

Friday, November 12th, 2004

Q:
Is there a way to change the displayed name in emails that I send?

A:
Well, with some e-mail clients, you can (not AOL, sorry). I’ll show you how to do it with Outlook Express and Netscape Mail.

Here’s how to do it with Outlook Express:

1. Click the Tools menu, Accounts…

2. Click (select) the account name you want to modify, then click the Properties button.… Continue reading

Advice on Opening Attachments

Friday, November 12th, 2004


Q:
I got an attachment but I can’t seem to open it. How do I know which program to use? What if I don’t have the program needed?

A:
First off—before you open any attachment, make sure you know who sent it. Even if you do know the sender, if you aren’t expecting it, you might want to send a quick note to… Continue reading

Putting a Graphic in Your Signature File

Thursday, November 11th, 2004

Putting a Graphic in Your Signature File

Now that you know about sig files, you’re probably wondering, “Can I put a picture or handwritten signature in?” Well—good news—it can be done.

To use an image in your signature, you must use HTML for composing your email. So, launch your favorite HTML editor (Dreamweaver, Go Live, Frontpage) or

Create A Sig File (Signature File)

Thursday, November 11th, 2004

Q:
I’m tired of typing “Thank you for your time. Sincerely, Jim” at the end of all of my e-mail messages. Is there a way to set this up automatically?

A:
Yes, and it’s called a signature. A signature file (or, for those in the know, a “sig file”) is usually just a little piece of text that automatically gets put at the end of an e-mail.

For… Continue reading

EZ Spell Checking

Thursday, November 11th, 2004

EZ Spell Checking

Do you always use your spell checker. I know it can take up a few precious moments to hit F7 , or if you do it the long way, Tools / Spelling .

Wouldn’t it be cool if your email could be checked for spelling automatically without ever hitting any buttons or making a single mouse click?

Guess what? There is a way to make spell check… Continue reading

Extra names in Address Book

Thursday, November 11th, 2004

Q:
Help! When I go to my Address Book I keep finding all these extra names that I didn’t put there. Is there a way to stop this?

A:
You can have an entry in your Address Book made automatically every time you send an email. This is great if you only email a handful of people, but if you do a ton of mailing, you could end… Continue reading

Unwanted Email

Thursday, November 11th, 2004

Q:
What can I do about all this unwanted email? Is there a place to report it?

A:
We all hate getting commercial email that we did not ask for, especially when it’s nasty or fraudulent. The current well-intentioned attempts to stop p spam are still rather primitive and end up censoring legit email along with half the bad stuff. What to do?

You can start by… Continue reading

Email Drafts

Thursday, November 11th, 2004

Q:
When I’m writing a long email, is there a way to save it as I go?

A:
I know people who write things up in MS Word or some other Word Processor first, and save along the way, so they can copy and past into an e-mail. There is, however, another way built into Outlook , Thunderbird, and even web-based email like Gmail.… Continue reading

E-mail Etiquette

Thursday, November 11th, 2004

E-mail Etiquette

Sending e-mail that’s looks good is a reflection of your professionalism. And an e-mail that is properly written not only makes you look good, but is easier for your recipients to read which will win you lots of points with that individual. Finally, if you send an e-mail that looks good, you also look like you know your way around the computer and the Internet.

Here are some… Continue reading

Emoticons

Thursday, November 11th, 2004

Emoticons are little text representations of emotions that you find in email, chat rooms, and IM’s. When you talk to someone, they can tell what you mean by the tone of your voice or the look on your face. For example, maybe someone says something like, “Why are you so annoying?”

Now, if they say it while they’re laughing, you know that it’s just lighthearted humor. If they say it… Continue reading

Always Show BCC

Thursday, November 11th, 2004

Always Show BCC

As we mention often, if you are sending email to several people, be considerate and use the Blind Carbon Copy feature. This keeps the various recipients secret and secure.

When you go to create an email in Outlook Express , click on “View”, then check “All Headers”.

You should now see “BCC” under “To” and “CC”.

IF you are composing a new message in Netscape Mail

Save attached email to folder

Thursday, November 11th, 2004

Q:
When friends forward email as an attachment, is there a way to save just the attached email in a folder?

A:
Any time you get an attachment with the extension .eml, this means that it is just a regular email. Here is a way to save an attached email if you are using Outlook Express…

With the email containing the attachment open or in the preview pane… Continue reading

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