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Archive for the ‘E-Mail Help’ Category



Leave Email on the Server

Friday, November 12th, 2004

One of the boasts made by web-based email such as AOL, Yahoo, and Hotmail is that you can check it anywhere. This is truly an advantage, but some of us only check our mail at home and work, so today I’ll tell you how to leave your pop3 mail on the server to check using more than one computer. This would also come in handy if you and your spouse… Continue reading

Export and Print Your Address Book

Friday, November 12th, 2004

Did you know that you can export your Address Book so it can be used by database programs, label making software, and more? Of course you do, I mentioned it a few seconds ago.

OK, first let me tell you about .csv files. These are simple text files that show data as “comma-seperated values”. If you bring a .csv file up in Notepad you’ll see data separated by commas. So… Continue reading

Q:
When I try to print my Outlook Express Address Book it prints each name on a different page. Is there a way to get around this?

A:
With Pre-XP Service Pack 2 Outlook Express, when you click the Print button in the address book, it spits out each contact on a separate page. I too found this annoying and imagined a bleak future without trees.

Then, one… Continue reading

Email Packrats: Another Way to Save

Friday, November 12th, 2004

Email Packrats: Another Way to Save

The method mentioned above is great for individual emails, but what if you need to re-format your hard drive, change computers, or do a backup? Well, you can save the entire file using this method.

Saving from Outlook Express

The biggest trick (problem) is figuring out where your particular e-mail program keeps all your messages. Outlook Express uses small databases to store your information… Continue reading

An easy way to save old emails

Friday, November 12th, 2004

Q:
Is there an easy way to save my old emails?

A:
You must mean, as opposed to the time consuming method of opening each one and choosing “Save as” and sending it to a folder. If you are using Netscape Mail or AOL, then I’m afraid you’ll still need to go the “Save as” route, but for those Outlook Express users it’s as easy as draggin’ and… Continue reading

Email Display Name

Friday, November 12th, 2004

Q:
Is there a way to change the displayed name in emails that I send?

A:
Well, with some e-mail clients, you can (not AOL, sorry). I’ll show you how to do it with Outlook Express and Netscape Mail.

Here’s how to do it with Outlook Express:

1. Click the Tools menu, Accounts…

2. Click (select) the account name you want to modify, then click the Properties button.… Continue reading

Advice on Opening Attachments

Friday, November 12th, 2004


Q:
I got an attachment but I can’t seem to open it. How do I know which program to use? What if I don’t have the program needed?

A:
First off—before you open any attachment, make sure you know who sent it. Even if you do know the sender, if you aren’t expecting it, you might want to send a quick note to… Continue reading

Putting a Graphic in Your Signature File

Thursday, November 11th, 2004

Putting a Graphic in Your Signature File

Now that you know about sig files, you’re probably wondering, “Can I put a picture or handwritten signature in?” Well—good news—it can be done.

To use an image in your signature, you must use HTML for composing your email. So, launch your favorite HTML editor (Dreamweaver, Go Live, Frontpage) or

Create A Sig File (Signature File)

Thursday, November 11th, 2004

Q:
I’m tired of typing “Thank you for your time. Sincerely, Jim” at the end of all of my e-mail messages. Is there a way to set this up automatically?

A:
Yes, and it’s called a signature. A signature file (or, for those in the know, a “sig file”) is usually just a little piece of text that automatically gets put at the end of an e-mail.

For… Continue reading

EZ Spell Checking

Thursday, November 11th, 2004

EZ Spell Checking

Do you always use your spell checker. I know it can take up a few precious moments to hit F7 , or if you do it the long way, Tools / Spelling .

Wouldn’t it be cool if your email could be checked for spelling automatically without ever hitting any buttons or making a single mouse click?

Guess what? There is a way to make spell check… Continue reading

Extra names in Address Book

Thursday, November 11th, 2004

Q:
Help! When I go to my Address Book I keep finding all these extra names that I didn’t put there. Is there a way to stop this?

A:
You can have an entry in your Address Book made automatically every time you send an email. This is great if you only email a handful of people, but if you do a ton of mailing, you could end… Continue reading

Unwanted Email

Thursday, November 11th, 2004

Q:
What can I do about all this unwanted email? Is there a place to report it?

A:
We all hate getting commercial email that we did not ask for, especially when it’s nasty or fraudulent. The current well-intentioned attempts to stop p spam are still rather primitive and end up censoring legit email along with half the bad stuff. What to do?

You can start by… Continue reading

Email Drafts

Thursday, November 11th, 2004

Q:
When I’m writing a long email, is there a way to save it as I go?

A:
I know people who write things up in MS Word or some other Word Processor first, and save along the way, so they can copy and past into an e-mail. There is, however, another way built into Outlook , Thunderbird, and even web-based email like Gmail.… Continue reading

E-mail Etiquette

Thursday, November 11th, 2004

E-mail Etiquette

Sending e-mail that’s looks good is a reflection of your professionalism. And an e-mail that is properly written not only makes you look good, but is easier for your recipients to read which will win you lots of points with that individual. Finally, if you send an e-mail that looks good, you also look like you know your way around the computer and the Internet.

Here are some… Continue reading

Emoticons

Thursday, November 11th, 2004

Emoticons are little text representations of emotions that you find in email, chat rooms, and IM’s. When you talk to someone, they can tell what you mean by the tone of your voice or the look on your face. For example, maybe someone says something like, “Why are you so annoying?”

Now, if they say it while they’re laughing, you know that it’s just lighthearted humor. If they say it… Continue reading

Always Show BCC

Thursday, November 11th, 2004

Always Show BCC

As we mention often, if you are sending email to several people, be considerate and use the Blind Carbon Copy feature. This keeps the various recipients secret and secure.

When you go to create an email in Outlook Express , click on “View”, then check “All Headers”.

You should now see “BCC” under “To” and “CC”.

IF you are composing a new message in Netscape Mail

Save attached email to folder

Thursday, November 11th, 2004

Q:
When friends forward email as an attachment, is there a way to save just the attached email in a folder?

A:
Any time you get an attachment with the extension .eml, this means that it is just a regular email. Here is a way to save an attached email if you are using Outlook Express…

With the email containing the attachment open or in the preview pane… Continue reading

Website links in email that you can’t click

Thursday, November 11th, 2004

Q:
I sometimes get URLs (website links) in my e-mail that aren’t highlighted and I can’t click. How can I get to the site?

A:
I know our more experienced web users are maybe giggling to themselves at this point, but I tell ya, I get this question a lot. When you come across a link you can’t click, copy & paste it into your… Continue reading

Pop-up Blockers & Email Trouble

Wednesday, November 10th, 2004

Q:
I installed a pop-up blocker, but now I can’t get my web-based email. Do I need to uninstall the program?

A:
This is one of those cases of something working “too good”. A popup blocker kills any javascript that tries to open, and will prevent new windows from opening, for instance, when you click on a link that comes up in a new window. Sometimes it can… Continue reading

Q:
How do I add a picture to an email (not as an attachment)?

A:
First, you should make your picture a manageable size. More info on this can be found at our website…
http://www.worldstart.com/tips/tips.php/41

Here’s how to insert pictures with Outlook Express (Thunderbird & Netscape Mail info is below)

1. First, Create a new message and make sure that you have Format set to… Continue reading

Windows XP Service Pack 2 and blocked pictures

Wednesday, November 10th, 2004

Q:
Help! I just installed Windows XP Service Pack 2 and now I don’t see any pictures in your newsletters—only a red X. Is there a way to fix this?

A:
This security feature only affects Outlook Express users. All you need to do is click the bar under the subject line in the preview pane that says, “Some pictures have been blocked…Click here to download pictures.”

Finding an Email Message

Wednesday, November 10th, 2004

Have you ever been looking for a specific e-mail message but had HUNDREDS of messages to sort through? It’s enough to drive you crazy. Instead of hunting through each message one by one, you can do a search (assuming you’re using Outlook Express, Netscape Messenger, or some other program that lets you do searches).

The trick is to look for specific keywords. Let’s say you were looking for a message… Continue reading

Digging for Worms

Wednesday, November 10th, 2004

Digging for Worms

Like me, you probably get more infected emails than good ones. It seems like I’m getting more worms and viruses sent to me than s spam m (never thought I’d see that happen). In my case I get 400-800 infected emails everyday here at Worldstart H.Q. Fortunately I have anti-virus software that deletes the virus/worms but the emails remain with a little note telling me a virus… Continue reading

Using Stationary and Templates

Wednesday, November 10th, 2004

Using Stationary and Templates

So, you’ve created a really cool Rich Text (HTML) email format and want to save it for future use, huh? Guess what? You can save it in Outlook Express and Netscape.

With Outlook Express use the Stationery Wizard to create a cool template for your email. Go to Tools / Options then click the “Compose” tab.
In the “Stationery” area click “Create New”. You will… Continue reading

Dump Your Deleted Email

Wednesday, November 10th, 2004

Dump Your Deleted Email

If you’re using Outlook or Outlook Express and want to empty your “Deleted Items” folder it’s pretty easy. Just right-click the Deleted Items bin, click Empty Deleted Items Folder . That’ll do it. Most e-mail clients (like Netscape Mail ) work in a very similar fashion—if they use a recycle bin type folder like Outlook Express does.

However—if your e-mail program doesn’t have that handy… Continue reading

Keep Email Private in Outlook Express

Wednesday, November 10th, 2004

Q:
I share my computer with other family members, but I want to keep my email private. Is there a way to put a password on my Outlook Express files?

A:
Each person can have a separate mailbox in Outlook Express with separate message folders, contacts, and personal settings. You can do this by creating multiple identities. Once created, you can switch between them without… Continue reading

Take your contacts with you

Wednesday, November 10th, 2004

Q:
I’m switching ISPs and want to take my contacts with me. Is there a way to do this?

A:
There is, of course, the tedious method of printing out your address book and re-entering all the info, but I like to save time whenever I can.

Many web-based email address books have the option to import/export contacts into an Outlook (.CVS) or Netscape (LDIF) address book file… Continue reading

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