If you use Outlook for appointments or reminders, I’m sure you’ve seen the Reminders Window on more than one occasion.
(Yes – mine is empty. Must mean that I’m all caught up, right? Yeah, right – I wish…)
Anyway, I know that I’m not the only one who has accidentally closed that thing before I meant to
Roger writes:
I have someone I e-mail a lot, and I get tired of opening and closing Outlook. Is there any way to e-mail someone without having to do that?
Hi, Roger!
If you want to e-mail a certain person quickly without opening and closing your e-mail client (such as Gmail or Outlook), there is one way you can do it, and that is by creating an e-mail shortcut for the person on your desktop. It’s easy; here’s how: Continue reading
Yep – that’s right – you can send text messages to phone using Outlook e-mail… or any other email client.
This is one of my favorite, but yet completely simple tips to use. I have a friend who you can only seem to reach by text and a sister that is easier to find that way as well. Unfortunately, I don’t always have the opportunity to pull
Georgia asks:
The Send/Receive button in my Outlook 2007 is on the right side. Can you please tell me how to move it to the left side?
Georgia, as you can see below, my Send/Receive button is near the center of the toolbar. To move it, begin by right clicking on the toolbar and then select Customize from the menu.… Continue reading
You know that person who e-mails everything so efficiently using distribution lists?
And… what are you doing?
Choosing each person individually for each message you send?
Maybe you’re searching out a previously sent message that went to the right group of people, creating a forward message, clearing out the old content of the message and then composing the new e-mail?… Continue reading
You may be backing up your Outlook files frequently so that you can recover the data – emails, contacts, calendars, tasks, and more – whenever you reinstall MS Outlook after a format of System Drive. This article offers you a tip that will allow you to set up your MS Outlook once and forget about backing up the contacts, emails, etc.
NOTE: This tip is applicable only… Continue reading
When you’re using MS Outlook’s calendar, do you find yourself staring at those 30 minute time slots provided, and wishing that it had more detail to it? Less detail?
Maybe your life goes at an amazing pace, and you need to see detail at smaller time intervals…
Or, maybe you end up with long appointments in your calendar and really don’t even need the… Continue reading
We all know that a little plus sign in front of the folder indicates that there are other folders contained inside.
We also know that if we click the plus sign, the folder will expand to show us the subfolders it contains.
The plus sign becomes a minus sign and clicking that will collapse the view back to where we… Continue reading
Let’s talk about setting start and finish dates and times in an Outlook task or appointment.
When you start a new task or appointment, Outlook defaults to the current date and time.
However, you need a different date than the one placed there by default. And while many people probably just type in the date they need, what if you’re not sure of the… Continue reading
Today I’d like to discuss one of my favorite features in Outlook 2010 – the Quick Steps feature found on the Home tab of the Ribbon.
This handy little gem can be tailored to allow you to move messages around, categorize them, flags, create appointments from them… all with a single click.
Yes, you read that correctly… Continue reading
Do you use more than one feature of MS Outlook on a daily basis?
Maybe you like to have the Inbox right there for quick information but at the same time you need access to your calendar almost as often.
Tired of switching from one to the other?
I know that in the past, we’ve covered using the Ctrl key to… Continue reading
I don’t know about you, but I tend to go through my e-mail messages and then “sort” them. You know, delete it or move it to some folder or another.
When moving messages, I simply drag and drop them into their new location using the folder list.
The problem is that I inevitably drop some into the wrong location.
Usually I… Continue reading
If you’re anything like me then, despite the fact that you’ve got Outlook set to automatically check for messages every 15 minutes or so, there are times when you want to check it
While I can’t speak for everyone, I’ve always kept a Send/Receive button on the far left side of my Standard Toolbar.
Even in Outlook… Continue reading
MS Outlook 2010: Where Did the Search Options Go?
So, if you’ve used the search box in Outlook 2007 to locate messages then you probably used the down chevron to open up a more detailed set of options for your search. Click here to view a tip on using the search feature from Outlook 2007.
If you’ve switched to Outlook… Continue reading
Sometimes it’s helpful, or even necessary, to know what number a particular week is in a year.
There are occasions where it’s helpful for reporting information, appointments, etc. Heck, I even find it helpful for keeping track of pay periods. Instead of counting Fridays on a calendar I simply need to know if I’m paid on odd or even week numbers (being paid bi-weekly). Trust me, the… Continue reading
If you’re like me then when MS Outlook let’s you know that you’ve got a new message you usually see an envelope down in the bottom corner of your taskbar (the system tray).
I happen to have a love/hate relationship with that little envelope.
I love that it let’s me know that a
Are you an Outlook 2007 user who misses the color-coded messages you were able to use in older versions of Outlook?
You know… the color coding rules that would actually change the color of the text in your message list based upon the sender?
Well, I don’t know about you but I used it for lots of messages. I found that it really helped… Continue reading
When you use Microsoft Outlook do you find yourself moving messages from place to place with the old drag and drop?
For many people that process works just great – but what about all those people who would prefer to use a key combination over the mouse?
Is there any help for them?
Well, of course there is… you just have… Continue reading
When using Outlook 2007 do you frequently flag messages?
If so, would you like a one-key way to flag them?
If you’re thinking that this might be a good idea then here’s what you need to know.
– First, select the message(s) to be flagged. (Yes, it works with multiple messages highlighted as well as it does for a… Continue reading
If you’re like me then you use a variety of different signatures in your e-mail… a signature for every occasion or mood?
Well, not exactly that many but one for messages to friends, one for business communications – even a few that are basically a template of text for frequently repeated / similar messages.
But, as we all know, no many how many different… Continue reading
By default your e-mail messages are listed with the “From” information before the message subject.
For many people that arrangement is just fine with them – it’s how they operate.
But if you find yourself looking for the subject first then maybe that’s the way you’d like the information listed… with the message subject first.
If this is you then here’s… Continue reading
I’m sure that we all know how to attach a file to a message in MS Outlook, but did you know that you also attach an Outlook item?
Yep – that’s right, you can easily attach a calendar item, contact information, note, etc…
All those things you have in Outlook and aren’t sure how to share them are just as easily shared as any… Continue reading
OK – So by now I’m sure that you’ve found the Search box in Outlook 2007.
This is a quick and handy way to locate a message with a quick key word or phrase.
However, sometimes the results are so numerous that it’s no help at all…
Logically you might take the next step to expand the… Continue reading
Do you use the color-coded categories in MS Outlook 2007?
I don’t know about you but I love them in conjunction with e-mail rules so that as certain messages come in they are marked for my attention as soon as they hit my Inbox.
What I’d like to discuss today is an extension of the category use.
Did you ever notice… Continue reading
When you use MS Outlook 2007 to either forward or reply to a message are you ever astounded at the number of error the Spell Check finds … and most of them aren’t even yours!
I mean, it’s going through and checking absolutely everything, which means that you’re busy trying to correct the mistakes of others.
Now, maybe you don’t mind the… Continue reading
Do you want to use a desktop email client so that you can read and reply to Gmail emails without opening the browser all the time? Using a desktop email client has its own advantages. First, you can manage all your email accounts at one place. Second, you can read emails and write the responses when you do not have an internet connection.
The biggest… Continue reading
I’m sure that all of you MS Outlook users know how to sort your e-mail messages by clicking the column title.
Furthermore, if you click the column title again it will begin to toggle between an ascending and descending sort.
Works great, love it, use it all the time but… did you ever need to sort by let’s say sender… Continue reading
