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Archive for the ‘MS Outlook’ Category



MS Outlook: Block Senders From Your Inbox

Wednesday, August 3rd, 2011

We all have them… the messages that come in over and over but we don’t want them and no matter what we do they still keep on sending them. If you’re looking to have them bypass you Inbox then here’s what you need to know. Continue reading

I know who sent it but I just can’t find the right one…
When going from folder to folder, sorting each one by sender and then looking through the lists isn’t on your “To Do” list then here’s a quick alternative. Continue reading

Fix Send and Receive in Outlook

Monday, June 13th, 2011

If you’re having trouble sending and receiving email in Outlook, this tip describes a couple methods for addressing possible causes. Continue reading

MS Outlook 2010 gives you some pretty cool options when it comes to redundant e-mail conversations. Check it out here! Continue reading

Sorting Sent Email in Outlook

Monday, May 9th, 2011

Karen from the Oaks NSW Australia asks:

I’m running Outlook 2007. I save my incoming email messages to various folders, so that I don’t fill up my Inbox. However, if I move sent messages from my Sent box to these folders, they lose their To Information and just show that they are from me. When I’m looking for

Create a Distribution List in Outlook

Tuesday, March 8th, 2011

Benson in Austin TX asks:

I am organizing a class reunion. In the next 3 months, I’ll accumulate at least 200 new email addresses that I’ll use only once or twice. I use Outlook and don’t want it to conflict with my regular personal/business address book? Is there a way to do this?

Resetting Bold for Unread Email in Outlook

Wednesday, February 23rd, 2011

Henry from Denton, MD asks:

Windows 7 Office 2007, Outlook 2007. Incoming new e-mails do not show up in bold before they are read. How can I reinstate the Bold?

Henry, by default, Outlook displays unread messages with a bold font. However, it appears that your default has changed. No problem. We’ll

If you’ve recently given up your Microsoft Office 2003 for the “latest, greatest” version, Office 2010, you may be a bit disoriented.

You’ve heard the hype about the new Ribbon User Interface but now you’re faced with actually having to use it…

If it’s not something you’re taking to easily or just feel like you need more guidance, I have a suggestion or two

How to Stop Screen Shake

Friday, February 4th, 2011

Richard from Hudson, Florida asks:

I am using Microsoft Outlook 2003. Sometimes in checking my mail, a red flag would come up on the right side of a message and the page would shake. I tried to shut down Outlook and restart it, no help. I would even reboot and the red flags are still there. I

Unclogging the Outlook Outbox

Wednesday, January 19th, 2011

Dale from OR asks:

I can receive email messages with no problem in Outlook, but all my outgoing email stays in my Outbox and won’t send. Can you help?

Despite possibly being the world’s most ubiquitous e-mail program, Microsoft’s Outlook e-mail client is not without its flaws. Now in its 14th iteration

Viewing Reminders in MS Outlook

Thursday, January 13th, 2011

If you use Outlook for appointments or reminders, I’m sure you’ve seen the Reminders Window on more than one occasion.

(Yes – mine is empty. Must mean that I’m all caught up, right? Yeah, right – I wish…)

Anyway, I know that I’m not the only one who has accidentally closed that thing before I meant to

Creating an Email Desktop Shortcut

Friday, January 7th, 2011

Roger writes:
I have someone I e-mail a lot, and I get tired of opening and closing Outlook. Is there any way to e-mail someone without having to do that?
Hi, Roger!
If you want to e-mail a certain person quickly without opening and closing your e-mail client (such as Gmail or Outlook), there is one way you can do it, and that is by creating an e-mail shortcut for the person on your desktop. It’s easy; here’s how: Continue reading

Texting from Outlook

Tuesday, January 4th, 2011

Yep – that’s right – you can send text messages to phone using Outlook e-mail… or any other email client.

This is one of my favorite, but yet completely simple tips to use. I have a friend who you can only seem to reach by text and a sister that is easier to find that way as well. Unfortunately, I don’t always have the opportunity to pull

Rearranging the Outlook Toolbar

Tuesday, December 28th, 2010

Georgia asks:

The Send/Receive button in my Outlook 2007 is on the right side. Can you please tell me how to move it to the left side?

Georgia, as you can see below, my Send/Receive button is near the center of the toolbar. To move it, begin by right clicking on the toolbar and then select Customize from the menu.… Continue reading

Sending Distribution Lists in Outlook

Thursday, December 23rd, 2010

You know that person who e-mails everything so efficiently using distribution lists?

And… what are you doing?

Choosing each person individually for each message you send?

Maybe you’re searching out a previously sent message that went to the right group of people, creating a forward message, clearing out the old content of the message and then composing the new e-mail?… Continue reading

Preventing Data Loss in MS Outlook

Thursday, December 9th, 2010

You may be backing up your Outlook files frequently so that you can recover the data – emails, contacts, calendars, tasks, and more – whenever you reinstall MS Outlook after a format of System Drive. This article offers you a tip that will allow you to set up your MS Outlook once and forget about backing up the contacts, emails, etc.

NOTE: This tip is applicable only… Continue reading

MS Outlook: Calendar Time Intervals

Thursday, December 9th, 2010

When you’re using MS Outlook’s calendar, do you find yourself staring at those 30 minute time slots provided, and wishing that it had more detail to it? Less detail?

Maybe your life goes at an amazing pace, and you need to see detail at smaller time intervals…

Or, maybe you end up with long appointments in your calendar and really don’t even need the… Continue reading

Drag and Drop into a Subfolder

Thursday, December 2nd, 2010

We all know that a little plus sign in front of the folder indicates that there are other folders contained inside.

We also know that if we click the plus sign, the folder will expand to show us the subfolders it contains.

The plus sign becomes a minus sign and clicking that will collapse the view back to where we… Continue reading

Date and Time Help from MS Outlook

Tuesday, November 30th, 2010

Let’s talk about setting start and finish dates and times in an Outlook task or appointment.

When you start a new task or appointment, Outlook defaults to the current date and time.

However, you need a different date than the one placed there by default. And while many people probably just type in the date they need, what if you’re not sure of the… Continue reading

Quick Steps in MS Outlook

Friday, November 26th, 2010

Today I’d like to discuss one of my favorite features in Outlook 2010 – the Quick Steps feature found on the Home tab of the Ribbon.

This handy little gem can be tailored to allow you to move messages around, categorize them, flags, create appointments from them… all with a single click.

Yes, you read that correctly… Continue reading

Viewing Multiple Features in Outlook

Friday, November 19th, 2010

Do you use more than one feature of MS Outlook on a daily basis?

Maybe you like to have the Inbox right there for quick information but at the same time you need access to your calendar almost as often.

Tired of switching from one to the other?

I know that in the past, we’ve covered using the Ctrl key to… Continue reading

Undo a Move in Outlook

Tuesday, November 9th, 2010

I don’t know about you, but I tend to go through my e-mail messages and then “sort” them. You know, delete it or move it to some folder or another.

When moving messages, I simply drag and drop them into their new location using the folder list.

The problem is that I inevitably drop some into the wrong location.

Usually I… Continue reading

Send and Receive in MS Outlook 2010

Friday, October 29th, 2010

If you’re anything like me then, despite the fact that you’ve got Outlook set to automatically check for messages every 15 minutes or so, there are times when you want to check it

While I can’t speak for everyone, I’ve always kept a Send/Receive button on the far left side of my Standard Toolbar.

Even in Outlook… Continue reading

Search Options in MS Outlook 2010

Thursday, September 16th, 2010

MS Outlook 2010: Where Did the Search Options Go?

So, if you’ve used the search box in Outlook 2007 to locate messages then you probably used the down chevron to open up a more detailed set of options for your search. Click here to view a tip on using the search feature from Outlook 2007.

If you’ve switched to Outlook… Continue reading

Viewing the Week Number in MS Outlook

Tuesday, September 14th, 2010

Sometimes it’s helpful, or even necessary, to know what number a particular week is in a year.

There are occasions where it’s helpful for reporting information, appointments, etc. Heck, I even find it helpful for keeping track of pay periods. Instead of counting Fridays on a calendar I simply need to know if I’m paid on odd or even week numbers (being paid bi-weekly). Trust me, the… Continue reading

Mark as Read in MS Outlook

Thursday, July 15th, 2010

If you’re like me then when MS Outlook let’s you know that you’ve got a new message you usually see an envelope down in the bottom corner of your taskbar (the system tray).

I happen to have a love/hate relationship with that little envelope.

I love that it let’s me know that a

MS Outlook 2007: Get Your Color Back!

Thursday, July 1st, 2010

Are you an Outlook 2007 user who misses the color-coded messages you were able to use in older versions of Outlook?

You know… the color coding rules that would actually change the color of the text in your message list based upon the sender?

Well, I don’t know about you but I used it for lots of messages. I found that it really helped… Continue reading

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