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Archive for the ‘MS Outlook’ Category

Learn how to enter up to 3 e-mail addresses for the same contact in MS Outlook. Continue reading

Tired of the old keyboard-mouse-keyboard routine in MS Outlook? Say no more! Get the scoop on navigating your program window without the aid of your mouse! Continue reading

Learn to painlessly read all of a message in the MS Outlook Reading Pane without even touching the mouse! Continue reading

MS Outlook 2010: Printing A Specific Page

Monday, September 19th, 2011

On first glance it doesn’t appear that you can choose to print specific message pages, but the options are there and easy to find once you know where to look. Continue reading

MS Outlook: Customizing the Navigation Pane

Thursday, August 11th, 2011

Do you really use all the buttons located at the bottom portion of Outlook’s Navigation pane? I know that I don’t and yet they are visible, taking up space… Learn how to design a Navigation Pane that works best for you. Continue reading

MS Outlook: Block Senders From Your Inbox

Wednesday, August 3rd, 2011

We all have them… the messages that come in over and over but we don’t want them and no matter what we do they still keep on sending them. If you’re looking to have them bypass you Inbox then here’s what you need to know. Continue reading

I know who sent it but I just can’t find the right one…
When going from folder to folder, sorting each one by sender and then looking through the lists isn’t on your “To Do” list then here’s a quick alternative. Continue reading

Fix Send and Receive in Outlook

Monday, June 13th, 2011

If you’re having trouble sending and receiving email in Outlook, this tip describes a couple methods for addressing possible causes. Continue reading

MS Outlook 2010 gives you some pretty cool options when it comes to redundant e-mail conversations. Check it out here! Continue reading

Sorting Sent Email in Outlook

Monday, May 9th, 2011

Karen from the Oaks NSW Australia asks:

I’m running Outlook 2007. I save my incoming email messages to various folders, so that I don’t fill up my Inbox. However, if I move sent messages from my Sent box to these folders, they lose their To Information and just show that they are from me. When I’m looking for

Create a Distribution List in Outlook

Tuesday, March 8th, 2011

Benson in Austin TX asks:

I am organizing a class reunion. In the next 3 months, I’ll accumulate at least 200 new email addresses that I’ll use only once or twice. I use Outlook and don’t want it to conflict with my regular personal/business address book? Is there a way to do this?

Resetting Bold for Unread Email in Outlook

Wednesday, February 23rd, 2011

Henry from Denton, MD asks:

Windows 7 Office 2007, Outlook 2007. Incoming new e-mails do not show up in bold before they are read. How can I reinstate the Bold?

Henry, by default, Outlook displays unread messages with a bold font. However, it appears that your default has changed. No problem. We’ll

If you’ve recently given up your Microsoft Office 2003 for the “latest, greatest” version, Office 2010, you may be a bit disoriented.

You’ve heard the hype about the new Ribbon User Interface but now you’re faced with actually having to use it…

If it’s not something you’re taking to easily or just feel like you need more guidance, I have a suggestion or two

How to Stop Screen Shake

Friday, February 4th, 2011

Richard from Hudson, Florida asks:

I am using Microsoft Outlook 2003. Sometimes in checking my mail, a red flag would come up on the right side of a message and the page would shake. I tried to shut down Outlook and restart it, no help. I would even reboot and the red flags are still there. I

Unclogging the Outlook Outbox

Wednesday, January 19th, 2011

Dale from OR asks:

I can receive email messages with no problem in Outlook, but all my outgoing email stays in my Outbox and won’t send. Can you help?

Despite possibly being the world’s most ubiquitous e-mail program, Microsoft’s Outlook e-mail client is not without its flaws. Now in its 14th iteration

Viewing Reminders in MS Outlook

Thursday, January 13th, 2011

If you use Outlook for appointments or reminders, I’m sure you’ve seen the Reminders Window on more than one occasion.

(Yes – mine is empty. Must mean that I’m all caught up, right? Yeah, right – I wish…)

Anyway, I know that I’m not the only one who has accidentally closed that thing before I meant to

Creating an Email Desktop Shortcut

Friday, January 7th, 2011

Roger writes:
I have someone I e-mail a lot, and I get tired of opening and closing Outlook. Is there any way to e-mail someone without having to do that?
Hi, Roger!
If you want to e-mail a certain person quickly without opening and closing your e-mail client (such as Gmail or Outlook), there is one way you can do it, and that is by creating an e-mail shortcut for the person on your desktop. It’s easy; here’s how: Continue reading

Texting from Outlook

Tuesday, January 4th, 2011

Yep – that’s right – you can send text messages to phone using Outlook e-mail… or any other email client.

This is one of my favorite, but yet completely simple tips to use. I have a friend who you can only seem to reach by text and a sister that is easier to find that way as well. Unfortunately, I don’t always have the opportunity to pull

Rearranging the Outlook Toolbar

Tuesday, December 28th, 2010

Georgia asks:

The Send/Receive button in my Outlook 2007 is on the right side. Can you please tell me how to move it to the left side?

Georgia, as you can see below, my Send/Receive button is near the center of the toolbar. To move it, begin by right clicking on the toolbar and then select Customize from the menu.… Continue reading

Sending Distribution Lists in Outlook

Thursday, December 23rd, 2010

You know that person who e-mails everything so efficiently using distribution lists?

And… what are you doing?

Choosing each person individually for each message you send?

Maybe you’re searching out a previously sent message that went to the right group of people, creating a forward message, clearing out the old content of the message and then composing the new e-mail?… Continue reading

Preventing Data Loss in MS Outlook

Thursday, December 9th, 2010

You may be backing up your Outlook files frequently so that you can recover the data – emails, contacts, calendars, tasks, and more – whenever you reinstall MS Outlook after a format of System Drive. This article offers you a tip that will allow you to set up your MS Outlook once and forget about backing up the contacts, emails, etc.

NOTE: This tip is applicable only… Continue reading

MS Outlook: Calendar Time Intervals

Thursday, December 9th, 2010

When you’re using MS Outlook’s calendar, do you find yourself staring at those 30 minute time slots provided, and wishing that it had more detail to it? Less detail?

Maybe your life goes at an amazing pace, and you need to see detail at smaller time intervals…

Or, maybe you end up with long appointments in your calendar and really don’t even need the… Continue reading

Drag and Drop into a Subfolder

Thursday, December 2nd, 2010

We all know that a little plus sign in front of the folder indicates that there are other folders contained inside.

We also know that if we click the plus sign, the folder will expand to show us the subfolders it contains.

The plus sign becomes a minus sign and clicking that will collapse the view back to where we… Continue reading

Date and Time Help from MS Outlook

Tuesday, November 30th, 2010

Let’s talk about setting start and finish dates and times in an Outlook task or appointment.

When you start a new task or appointment, Outlook defaults to the current date and time.

However, you need a different date than the one placed there by default. And while many people probably just type in the date they need, what if you’re not sure of the… Continue reading

Quick Steps in MS Outlook

Friday, November 26th, 2010

Today I’d like to discuss one of my favorite features in Outlook 2010 – the Quick Steps feature found on the Home tab of the Ribbon.

This handy little gem can be tailored to allow you to move messages around, categorize them, flags, create appointments from them… all with a single click.

Yes, you read that correctly… Continue reading

Viewing Multiple Features in Outlook

Friday, November 19th, 2010

Do you use more than one feature of MS Outlook on a daily basis?

Maybe you like to have the Inbox right there for quick information but at the same time you need access to your calendar almost as often.

Tired of switching from one to the other?

I know that in the past, we’ve covered using the Ctrl key to… Continue reading

Undo a Move in Outlook

Tuesday, November 9th, 2010

I don’t know about you, but I tend to go through my e-mail messages and then “sort” them. You know, delete it or move it to some folder or another.

When moving messages, I simply drag and drop them into their new location using the folder list.

The problem is that I inevitably drop some into the wrong location.

Usually I… Continue reading

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