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Archive for the ‘MS Outlook’ Category

Date and Time Help from MS Outlook

Tuesday, November 30th, 2010

Let’s talk about setting start and finish dates and times in an Outlook task or appointment.

When you start a new task or appointment, Outlook defaults to the current date and time.

However, you need a different date than the one placed there by default. And while many people probably just type in the date they need, what if you’re not sure of the… Continue reading

Quick Steps in MS Outlook

Friday, November 26th, 2010

Today I’d like to discuss one of my favorite features in Outlook 2010 – the Quick Steps feature found on the Home tab of the Ribbon.

This handy little gem can be tailored to allow you to move messages around, categorize them, flags, create appointments from them… all with a single click.

Yes, you read that correctly… Continue reading

Viewing Multiple Features in Outlook

Friday, November 19th, 2010

Do you use more than one feature of MS Outlook on a daily basis?

Maybe you like to have the Inbox right there for quick information but at the same time you need access to your calendar almost as often.

Tired of switching from one to the other?

I know that in the past, we’ve covered using the Ctrl key to… Continue reading

Undo a Move in Outlook

Tuesday, November 9th, 2010

I don’t know about you, but I tend to go through my e-mail messages and then “sort” them. You know, delete it or move it to some folder or another.

When moving messages, I simply drag and drop them into their new location using the folder list.

The problem is that I inevitably drop some into the wrong location.

Usually I… Continue reading

Send and Receive in MS Outlook 2010

Friday, October 29th, 2010

If you’re anything like me then, despite the fact that you’ve got Outlook set to automatically check for messages every 15 minutes or so, there are times when you want to check it

While I can’t speak for everyone, I’ve always kept a Send/Receive button on the far left side of my Standard Toolbar.

Even in Outlook… Continue reading

Search Options in MS Outlook 2010

Thursday, September 16th, 2010

MS Outlook 2010: Where Did the Search Options Go?

So, if you’ve used the search box in Outlook 2007 to locate messages then you probably used the down chevron to open up a more detailed set of options for your search. Click here to view a tip on using the search feature from Outlook 2007.

If you’ve switched to Outlook… Continue reading

Viewing the Week Number in MS Outlook

Tuesday, September 14th, 2010

Sometimes it’s helpful, or even necessary, to know what number a particular week is in a year.

There are occasions where it’s helpful for reporting information, appointments, etc. Heck, I even find it helpful for keeping track of pay periods. Instead of counting Fridays on a calendar I simply need to know if I’m paid on odd or even week numbers (being paid bi-weekly). Trust me, the… Continue reading

Mark as Read in MS Outlook

Thursday, July 15th, 2010

If you’re like me then when MS Outlook let’s you know that you’ve got a new message you usually see an envelope down in the bottom corner of your taskbar (the system tray).

I happen to have a love/hate relationship with that little envelope.

I love that it let’s me know that a

MS Outlook 2007: Get Your Color Back!

Thursday, July 1st, 2010

Are you an Outlook 2007 user who misses the color-coded messages you were able to use in older versions of Outlook?

You know… the color coding rules that would actually change the color of the text in your message list based upon the sender?

Well, I don’t know about you but I used it for lots of messages. I found that it really helped… Continue reading

MS Outlook: Move It With No Drag or Drop!

Thursday, June 24th, 2010

When you use Microsoft Outlook do you find yourself moving messages from place to place with the old drag and drop?

For many people that process works just great – but what about all those people who would prefer to use a key combination over the mouse?

Is there any help for them?

Well, of course there is… you just have… Continue reading

Flag Messages Fast in Outlook 2007

Friday, June 11th, 2010

When using Outlook 2007 do you frequently flag messages?

If so, would you like a one-key way to flag them?

If you’re thinking that this might be a good idea then here’s what you need to know.

– First, select the message(s) to be flagged. (Yes, it works with multiple messages highlighted as well as it does for a… Continue reading

Pick Your Outlook 2007 Signature

Thursday, June 10th, 2010

If you’re like me then you use a variety of different signatures in your e-mail… a signature for every occasion or mood?

Well, not exactly that many but one for messages to friends, one for business communications – even a few that are basically a template of text for frequently repeated / similar messages.

But, as we all know, no many how many different… Continue reading

Rearrange Mailbox Fields in Outlook

Wednesday, June 9th, 2010

By default your e-mail messages are listed with the “From” information before the message subject.

For many people that arrangement is just fine with them – it’s how they operate.

But if you find yourself looking for the subject first then maybe that’s the way you’d like the information listed… with the message subject first.

If this is you then here’s… Continue reading

Outlook Items as Attachments

Monday, May 17th, 2010

I’m sure that we all know how to attach a file to a message in MS Outlook, but did you know that you also attach an Outlook item?

Yep – that’s right, you can easily attach a calendar item, contact information, note, etc…

All those things you have in Outlook and aren’t sure how to share them are just as easily shared as any… Continue reading

OK – So by now I’m sure that you’ve found the Search box in Outlook 2007.

This is a quick and handy way to locate a message with a quick key word or phrase.

However, sometimes the results are so numerous that it’s no help at all…

Logically you might take the next step to expand the… Continue reading

Outlook Categories

Friday, May 7th, 2010

Do you use the color-coded categories in MS Outlook 2007?

I don’t know about you but I love them in conjunction with e-mail rules so that as certain messages come in they are marked for my attention as soon as they hit my Inbox.

What I’d like to discuss today is an extension of the category use.

Did you ever notice… Continue reading

Check Only My Spelling

Monday, April 26th, 2010

When you use MS Outlook 2007 to either forward or reply to a message are you ever astounded at the number of error the Spell Check finds … and most of them aren’t even yours!

I mean, it’s going through and checking absolutely everything, which means that you’re busy trying to correct the mistakes of others.

Now, maybe you don’t mind the… Continue reading

Send and Receive Gmail Through MS Outlook

Tuesday, April 20th, 2010

Do you want to use a desktop email client so that you can read and reply to Gmail emails without opening the browser all the time? Using a desktop email client has its own advantages. First, you can manage all your email accounts at one place. Second, you can read emails and write the responses when you do not have an internet connection.

The biggest… Continue reading

Sort With Two Criteria in MS Outlook

Tuesday, April 20th, 2010

I’m sure that all of you MS Outlook users know how to sort your e-mail messages by clicking the column title.

Furthermore, if you click the column title again it will begin to toggle between an ascending and descending sort.

Works great, love it, use it all the time but… did you ever need to sort by let’s say sender… Continue reading

Move Info To A New Date In Outlook

Friday, April 2nd, 2010

Have an appointment in your MS Outlook Calendar that was just rescheduled?

Looking for a quick way to move the information to the new date?

I bet you’ve already figured out that you can change the appointment time within the daily detail with a simple drag and drop to the new time, but did you know you could also change the date of the… Continue reading

Easy Outlook Calendar Change

Friday, March 19th, 2010

Over the years I’ve found that the best tricks are discovered completely by accident. Usually a stray click or two and something unexpected happens, the next thing you know you’ve actually found something that you can use.

Recently my accidental click on one of Outlook’s little calendars gave me more than I thought I’d find.

Like many of you, I always used the left… Continue reading

Expanding Folders in Outlook

Tuesday, February 23rd, 2010

If your Outlook folder list looks like mine then you’ve got a folder for, well… everything.

With so many locations for messages it becomes necessary to nest them. That is, to group several folders with a commonality underneath on folder name.

This configuration can help to shorten the folder list and can help to bring some order to the potential chaos.… Continue reading

Gets Maps in Outlook

Tuesday, February 16th, 2010

Have a contact in MS Outlook that you need to visit in person?

Looking for driving directions?

Yeah, you could go online and enter all the address information onto a Web site and be on your way, but you’ve already got the address typed into Outlook, so why would you want to enter it all again?

With that, I’ve got an… Continue reading

Customize Outlook Navigation Pane

Tuesday, January 26th, 2010

If you’re a big users of the Navigation Pane in MS Outlook then you may have, at one time or another, wished that they had consulted you about the order of the buttons.

I’m sure that we all use the Mail button the most but right after that you’ll find the Calendar, then Contacts, Tasks and so on…

But what if that order isn’t… Continue reading

Delete Drop-Down Addresses in Outlook

Monday, January 25th, 2010

Do you use MS Outlook for e-mail?

Ever notice that as you type in an address to send an e-mail, a short AutoComplete list of recently used addresses is displayed?

Now, my question is, have you ever accidentally sent an e-mail to a bad address and then later, you’ve seen that same bad address on the AutoComplete list over and over again?… Continue reading

Keyboard Shortcuts for Outlook Folders

Thursday, January 21st, 2010

Are you an Outlook user who finds yourself frequently navigating through the folder list?

Or, maybe you spend a lot of time clicking in the Navigation Pane, jumping from place to place.

You may even know the basic shortcuts for jumping to the Inbox (Ctrl + Shift + I) and the Outbox (Ctrl + Shift + O), but what about the rest of the… Continue reading

Hide Ms Outlook when Minimized

Wednesday, January 20th, 2010

If you’re like me then you have multiple programs continually running and the task bar gets pretty full, pretty fast.

After a while there’s so much going on that it feels a bit overwhelming.

Well, here’s an Outlook trick that can help with that particular feeling.

I’m sure you’ve noticed the Outlook icon in the Windows notification area of… Continue reading

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