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Archive for the ‘MS Outlook’ Category



Flag Messages Fast in Outlook 2007

Friday, June 11th, 2010

When using Outlook 2007 do you frequently flag messages?

If so, would you like a one-key way to flag them?

If you’re thinking that this might be a good idea then here’s what you need to know.

– First, select the message(s) to be flagged. (Yes, it works with multiple messages highlighted as well as it does for a… Continue reading

Pick Your Outlook 2007 Signature

Thursday, June 10th, 2010

If you’re like me then you use a variety of different signatures in your e-mail… a signature for every occasion or mood?

Well, not exactly that many but one for messages to friends, one for business communications – even a few that are basically a template of text for frequently repeated / similar messages.

But, as we all know, no many how many different… Continue reading

Rearrange Mailbox Fields in Outlook

Wednesday, June 9th, 2010

By default your e-mail messages are listed with the “From” information before the message subject.

For many people that arrangement is just fine with them – it’s how they operate.

But if you find yourself looking for the subject first then maybe that’s the way you’d like the information listed… with the message subject first.

If this is you then here’s… Continue reading

Outlook Items as Attachments

Monday, May 17th, 2010

I’m sure that we all know how to attach a file to a message in MS Outlook, but did you know that you also attach an Outlook item?

Yep – that’s right, you can easily attach a calendar item, contact information, note, etc…

All those things you have in Outlook and aren’t sure how to share them are just as easily shared as any… Continue reading

OK – So by now I’m sure that you’ve found the Search box in Outlook 2007.

This is a quick and handy way to locate a message with a quick key word or phrase.

However, sometimes the results are so numerous that it’s no help at all…

Logically you might take the next step to expand the… Continue reading

Outlook Categories

Friday, May 7th, 2010

Do you use the color-coded categories in MS Outlook 2007?

I don’t know about you but I love them in conjunction with e-mail rules so that as certain messages come in they are marked for my attention as soon as they hit my Inbox.

What I’d like to discuss today is an extension of the category use.

Did you ever notice… Continue reading

Check Only My Spelling

Monday, April 26th, 2010

When you use MS Outlook 2007 to either forward or reply to a message are you ever astounded at the number of error the Spell Check finds … and most of them aren’t even yours!

I mean, it’s going through and checking absolutely everything, which means that you’re busy trying to correct the mistakes of others.

Now, maybe you don’t mind the… Continue reading

Do you want to use a desktop email client so that you can read and reply to Gmail emails without opening the browser all the time? Using a desktop email client has its own advantages. First, you can manage all your email accounts at one place. Second, you can read emails and write the responses when you do not have an internet connection.

The biggest… Continue reading

Sort With Two Criteria in MS Outlook

Tuesday, April 20th, 2010

I’m sure that all of you MS Outlook users know how to sort your e-mail messages by clicking the column title.

Furthermore, if you click the column title again it will begin to toggle between an ascending and descending sort.

Works great, love it, use it all the time but… did you ever need to sort by let’s say sender… Continue reading

Move Info To A New Date In Outlook

Friday, April 2nd, 2010

Have an appointment in your MS Outlook Calendar that was just rescheduled?

Looking for a quick way to move the information to the new date?

I bet you’ve already figured out that you can change the appointment time within the daily detail with a simple drag and drop to the new time, but did you know you could also change the date of the… Continue reading

Easy Outlook Calendar Change

Friday, March 19th, 2010

Over the years I’ve found that the best tricks are discovered completely by accident. Usually a stray click or two and something unexpected happens, the next thing you know you’ve actually found something that you can use.

Recently my accidental click on one of Outlook’s little calendars gave me more than I thought I’d find.

Like many of you, I always used the left… Continue reading

Expanding Folders in Outlook

Tuesday, February 23rd, 2010

If your Outlook folder list looks like mine then you’ve got a folder for, well… everything.

With so many locations for messages it becomes necessary to nest them. That is, to group several folders with a commonality underneath on folder name.

This configuration can help to shorten the folder list and can help to bring some order to the potential chaos.… Continue reading

Gets Maps in Outlook

Tuesday, February 16th, 2010

Have a contact in MS Outlook that you need to visit in person?

Looking for driving directions?

Yeah, you could go online and enter all the address information onto a Web site and be on your way, but you’ve already got the address typed into Outlook, so why would you want to enter it all again?

With that, I’ve got an… Continue reading

Customize Outlook Navigation Pane

Tuesday, January 26th, 2010

If you’re a big users of the Navigation Pane in MS Outlook then you may have, at one time or another, wished that they had consulted you about the order of the buttons.

I’m sure that we all use the Mail button the most but right after that you’ll find the Calendar, then Contacts, Tasks and so on…

But what if that order isn’t… Continue reading

Delete Drop-Down Addresses in Outlook

Monday, January 25th, 2010

Do you use MS Outlook for e-mail?

Ever notice that as you type in an address to send an e-mail, a short AutoComplete list of recently used addresses is displayed?

Now, my question is, have you ever accidentally sent an e-mail to a bad address and then later, you’ve seen that same bad address on the AutoComplete list over and over again?… Continue reading

Keyboard Shortcuts for Outlook Folders

Thursday, January 21st, 2010

Are you an Outlook user who finds yourself frequently navigating through the folder list?

Or, maybe you spend a lot of time clicking in the Navigation Pane, jumping from place to place.

You may even know the basic shortcuts for jumping to the Inbox (Ctrl + Shift + I) and the Outbox (Ctrl + Shift + O), but what about the rest of the… Continue reading

Hide Ms Outlook when Minimized

Wednesday, January 20th, 2010

If you’re like me then you have multiple programs continually running and the task bar gets pretty full, pretty fast.

After a while there’s so much going on that it feels a bit overwhelming.

Well, here’s an Outlook trick that can help with that particular feeling.

I’m sure you’ve noticed the Outlook icon in the Windows notification area of… Continue reading

Super-Quick Outlook Print

Tuesday, January 19th, 2010

When you decide that you actually need a hard copy of an e-mail message what do you do?

Do you open the message then go hunting for a print button?

Or, maybe you use the old Ctrl + P then deal with the Print dialog box…

Both work very well but if you were ready to shoot the message straight to… Continue reading

Microsoft Calendar Printing Assistant

Wednesday, December 16th, 2009

OK – So while I’m on the “good downloads” trend let’s talk about one I recently ran across for Outlook 2007.

Specifically, let’s talk about printing an Outlook 2007 calendar.

If you’re like me, you don’t carry around a planner or some portable electronic device that has your calendar on it but yet you find yourself sitting in meetings wondering if what your schedule… Continue reading

Quick MS Outlook Contact look-up

Monday, December 7th, 2009

Need to find a contact’s information in MS Outlook now, now, now?!?

Or maybe you just don’t feel like the effort and time it takes to switch to your contacts, choose someone then open up their information to find what you need…

Either way, a time crunch or just looking for an easier way to access the information, I’ve got what you need to… Continue reading

Distribution List Management

Tuesday, November 24th, 2009

Do you use distribution lists in MS Outlook?

I know I do. I love that I can group together message recipients under one name which allows me to quickly address any message by choosing the list name instead of all those individual addresses.

But, what about the times when you need to send a message to only some of the people on the list?… Continue reading

Remove Attachments in Outlook

Monday, November 23rd, 2009

Ever have an e-mail message in Outlook with an attachment and you find that you no longer need the attachment (you’ve already saved it or it’s of no use) but you do still need the message?

Do you keep it all?

Most of us do but what if you’re space-conscious when it comes to your e-mail? What if you have a space quota? Attachments… Continue reading

Instant Search in MS Outlook

Tuesday, November 17th, 2009

Ever find yourself searching for a message from a specific sender?

How did that go?

Unless you actually sort saved messages into folders based on the sender you could have messages from a single person all over the place.

So… needless to say, when you go to search for a specific one the question becomes “Where did I put it?”… Continue reading

Outlook Templates

Monday, November 16th, 2009

Do you find yourself sending the same or very similar messages over and over again?

I know I have… still do and it gets rather frustrating knowing that I’m repeating my work.

To avoid the repetition I’m sure that most of us have resorted to searching out an already sent message then editing a forward copy.

The method works but it… Continue reading

Outlook Direct Replies To

Monday, November 2nd, 2009

Have you ever been asked to send an e-mail message out on behalf of someone else?

Maybe a boss, colleague or friend who just aren’t in the right place, don’t have the time or access to the information and you do.

So they ask and you’d like to (or in the case of your boss, have to) help out.

The problem is that when the message goes out since you… Continue reading

Set Work Week in Outlook Calandar

Friday, October 23rd, 2009

Many of us tend to use MS Outlook’s calendar feature at work. Often, when we choose to display a “week” what we really want to see is a work week.

By default the program considers a work week to be Monday through Friday.

But… what if that isn’t your work week? Maybe you need Saturday added and Tuesday removed from your work week calendar… Continue reading

Change Outlook Calendar Font

Thursday, October 22nd, 2009

Do you use the Calendar portion of MS Outlook?

Are you one of those people who feel the need for everything to look “just so”?

I know that I am… if there’s a color, font or whatever type of setting I can manage then I do. I just like things to be pleasing to my eyes. After all, with the amount of time I… Continue reading

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