Have an appointment in your MS Outlook Calendar that was just rescheduled?
Looking for a quick way to move the information to the new date?
I bet you’ve already figured out that you can change the appointment time within the daily detail with a simple drag and drop to the new time, but did you know you could also change the date of the… Continue reading
Over the years I’ve found that the best tricks are discovered completely by accident. Usually a stray click or two and something unexpected happens, the next thing you know you’ve actually found something that you can use.
Recently my accidental click on one of Outlook’s little calendars gave me more than I thought I’d find.
Like many of you, I always used the left… Continue reading
If your Outlook folder list looks like mine then you’ve got a folder for, well… everything.
With so many locations for messages it becomes necessary to nest them. That is, to group several folders with a commonality underneath on folder name.
This configuration can help to shorten the folder list and can help to bring some order to the potential chaos.… Continue reading
Have a contact in MS Outlook that you need to visit in person?
Looking for driving directions?
Yeah, you could go online and enter all the address information onto a Web site and be on your way, but you’ve already got the address typed into Outlook, so why would you want to enter it all again?
With that, I’ve got an… Continue reading
If you’re a big users of the Navigation Pane in MS Outlook then you may have, at one time or another, wished that they had consulted you about the order of the buttons.
I’m sure that we all use the Mail button the most but right after that you’ll find the Calendar, then Contacts, Tasks and so on…
But what if that order isn’t… Continue reading
Do you use MS Outlook for e-mail?
Ever notice that as you type in an address to send an e-mail, a short AutoComplete list of recently used addresses is displayed?
Now, my question is, have you ever accidentally sent an e-mail to a bad address and then later, you’ve seen that same bad address on the AutoComplete list over and over again?… Continue reading
Are you an Outlook user who finds yourself frequently navigating through the folder list?
Or, maybe you spend a lot of time clicking in the Navigation Pane, jumping from place to place.
You may even know the basic shortcuts for jumping to the Inbox (Ctrl + Shift + I) and the Outbox (Ctrl + Shift + O), but what about the rest of the… Continue reading
If you’re like me then you have multiple programs continually running and the task bar gets pretty full, pretty fast.
After a while there’s so much going on that it feels a bit overwhelming.
Well, here’s an Outlook trick that can help with that particular feeling.
I’m sure you’ve noticed the Outlook icon in the Windows notification area of… Continue reading
When you decide that you actually need a hard copy of an e-mail message what do you do?
Do you open the message then go hunting for a print button?
Or, maybe you use the old Ctrl + P then deal with the Print dialog box…
Both work very well but if you were ready to shoot the message straight to… Continue reading
OK – So while I’m on the “good downloads” trend let’s talk about one I recently ran across for Outlook 2007.
Specifically, let’s talk about printing an Outlook 2007 calendar.
If you’re like me, you don’t carry around a planner or some portable electronic device that has your calendar on it but yet you find yourself sitting in meetings wondering if what your schedule… Continue reading
Need to find a contact’s information in MS Outlook now, now, now?!?
Or maybe you just don’t feel like the effort and time it takes to switch to your contacts, choose someone then open up their information to find what you need…
Either way, a time crunch or just looking for an easier way to access the information, I’ve got what you need to… Continue reading
Do you use distribution lists in MS Outlook?
I know I do. I love that I can group together message recipients under one name which allows me to quickly address any message by choosing the list name instead of all those individual addresses.
But, what about the times when you need to send a message to only some of the people on the list?… Continue reading
Ever have an e-mail message in Outlook with an attachment and you find that you no longer need the attachment (you’ve already saved it or it’s of no use) but you do still need the message?
Do you keep it all?
Most of us do but what if you’re space-conscious when it comes to your e-mail? What if you have a space quota? Attachments… Continue reading
Ever find yourself searching for a message from a specific sender?
How did that go?
Unless you actually sort saved messages into folders based on the sender you could have messages from a single person all over the place.
So… needless to say, when you go to search for a specific one the question becomes “Where did I put it?”… Continue reading
Do you find yourself sending the same or very similar messages over and over again?
I know I have… still do and it gets rather frustrating knowing that I’m repeating my work.
To avoid the repetition I’m sure that most of us have resorted to searching out an already sent message then editing a forward copy.
The method works but it… Continue reading
Have you ever been asked to send an e-mail message out on behalf of someone else?
Maybe a boss, colleague or friend who just aren’t in the right place, don’t have the time or access to the information and you do.
So they ask and you’d like to (or in the case of your boss, have to) help out.
The problem is that when the message goes out since you… Continue reading
Many of us tend to use MS Outlook’s calendar feature at work. Often, when we choose to display a “week” what we really want to see is a work week.
By default the program considers a work week to be Monday through Friday.
But… what if that isn’t your work week? Maybe you need Saturday added and Tuesday removed from your work week calendar… Continue reading
Do you use the Calendar portion of MS Outlook?
Are you one of those people who feel the need for everything to look “just so”?
I know that I am… if there’s a color, font or whatever type of setting I can manage then I do. I just like things to be pleasing to my eyes. After all, with the amount of time I… Continue reading
Here’s the situation:
An e-mail message arrives from someone with whom I have an on-going dialogue… problem is that the conversation has been delayed enough that I no longer remember what was said last or what questions that person is actually answering.
Someone is currently wondering why I don’t just scroll down past their reply to view the message I last sent.… Continue reading
How annoying do you find it that MS Outlook automatically marks any message displayed in the Preview / Reading Pane as read.
Just because I open the Inbox and a new message is selected doesn’t mean that I’ve actually read it. Often I’ll get the program started and then move off to something else… sometimes the message selected has been looked at and sometimes not but, either… Continue reading
Over the years, I’ve run into a couple of different keyboard shortcuts for changing font sizes and I thought it might be of interest to my readers who love a good keyboard shortcut.
To be exact, I have two different sets of key combinations for increasing and decreasing font size in various MS Office programs. (For the record, I was able to make this trick work in… Continue reading
Have an e-mail message that you need to resend?
Maybe you sent something to one person and after the fact decided that it should also go to someone else… or maybe you sent something to someone who “lost” it and need to get the information to them once again.
Whatever drives the need to resend a message the question becomes how do you accomplish… Continue reading
Many of us rely on the spellcheck feature in MS Word and PowerPoint, so why not in Outlook?
Or, maybe you do, but you’re doing so by activating the feature manually before sending out each message.
Either way (manual operation or none at all), why not set Outlook to behave like your other programs and have it check your messages automatically?… Continue reading
Yep – that’s right – you can send text messages to phone using an Outlook e-mail.
Now, I can already hear you thinking … but I wouldn’t even begin to know how to address the message and my computer isn’t connected to the phone line.
No problem because addressing the message is a breeze and you aren’t actually phoning them so that connection won’t… Continue reading
You know that person who e-mails everything so efficiently using distribution lists?
And… what are you doing?
Choosing each person individually for each message you send?
Maybe you’re searching out a previously sent message that went to the right group of people, creating a forward message, clearing out the old content of the message and then composing the new e-mail?… Continue reading
Find yourself tired of the old copy/paste routine to get an address of a contact into a Word document?
Or… do you spend the time it takes to look up the address then type it into the new document each time?
Either way, it’s annoying and time consuming.
Ever find yourself wishing that you could get Outlook to transfer that information… Continue reading
When you’re using MS Outlook’s calendar do you find yourself staring at those 30 minute time slots provided and wishing that you had more detail to it? Less detail?
Maybe your life goes at an amazing pace and you need to see detail at smaller time intervals…
Or, maybe you end up with long appointments in your calendar and really don’t even need the… Continue reading
