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Archive for the ‘MS Outlook’ Category



Keyboard Font-Size Shortcuts

Tuesday, September 15th, 2009

Over the years, I’ve run into a couple of different keyboard shortcuts for changing font sizes and I thought it might be of interest to my readers who love a good keyboard shortcut.

To be exact, I have two different sets of key combinations for increasing and decreasing font size in various MS Office programs. (For the record, I was able to make this trick work in… Continue reading

Re-send a message in Outlook

Friday, September 4th, 2009

Have an e-mail message that you need to resend?

Maybe you sent something to one person and after the fact decided that it should also go to someone else… or maybe you sent something to someone who “lost” it and need to get the information to them once again.

Whatever drives the need to resend a message the question becomes how do you accomplish… Continue reading

Spell Check in Outlook

Thursday, September 3rd, 2009

Many of us rely on the spellcheck feature in MS Word and PowerPoint, so why not in Outlook?

Or, maybe you do, but you’re doing so by activating the feature manually before sending out each message.

Either way (manual operation or none at all), why not set Outlook to behave like your other programs and have it check your messages automatically?… Continue reading

Texting from Outlook?

Monday, August 17th, 2009

Yep – that’s right – you can send text messages to phone using an Outlook e-mail.

Now, I can already hear you thinking … but I wouldn’t even begin to know how to address the message and my computer isn’t connected to the phone line.

No problem because addressing the message is a breeze and you aren’t actually phoning them so that connection won’t… Continue reading

E-mail Distribution Lists

Friday, August 14th, 2009

You know that person who e-mails everything so efficiently using distribution lists?

And… what are you doing?

Choosing each person individually for each message you send?

Maybe you’re searching out a previously sent message that went to the right group of people, creating a forward message, clearing out the old content of the message and then composing the new e-mail?… Continue reading

Access Address Book in Word

Friday, August 7th, 2009

Find yourself tired of the old copy/paste routine to get an address of a contact into a Word document?

Or… do you spend the time it takes to look up the address then type it into the new document each time?

Either way, it’s annoying and time consuming.

Ever find yourself wishing that you could get Outlook to transfer that information… Continue reading

Details in MS Outlook Calendar

Wednesday, July 29th, 2009

When you’re using MS Outlook’s calendar do you find yourself staring at those 30 minute time slots provided and wishing that you had more detail to it? Less detail?

Maybe your life goes at an amazing pace and you need to see detail at smaller time intervals…

Or, maybe you end up with long appointments in your calendar and really don’t even need the… Continue reading

Drag & Drop Into a Subfolder

Wednesday, July 22nd, 2009

We all know that a little plus sign in front of the folder indicates that there are other folders contained inside this one.

We also know that if we click the plus sign the folder will expand to show us the subfolders it contains.

The plus sign becomes a minus sign and clicking that will collapse the view back to… Continue reading

So, we all know about the recently used file list found on the File menu / Office Button in the MS Office Suite programs.

It’s automatically there and I know that I personally use it a lot. But what if someone else is going to use the computer and you don’t want them to see the list… for whatever reason you may have.

The… Continue reading

Dates and Times in Outlook

Monday, July 20th, 2009

Let’s talk about setting start and finish dates and times in an Outlook task or appointment.

When you start a new task or appointment Outlook defaults to the current date and time.

However, you need a different date than the one placed there by default. And while many people probably just type in the date they need, what if you’re not sure of the… Continue reading

Multiple Open Windows in Outlook

Friday, July 17th, 2009

Do you use more than one feature of MS Outlook on a daily basis?

Maybe you like to have the Inbox right there for quick information but at the same time you need access to your calendar almost just as often.

Tired of switching from on to the other?

I know that in the past we’ve covered using the Ctrl key… Continue reading

Delay Outlook E-mail

Thursday, July 9th, 2009

No, I’m not talking about procrastination today… although I am excellent at it… it’s not the focus for today.

What I’m discussing today is delaying e-mail messages from being sent.

Why would you want that?

Well, how many times have you sent a message then immediately thought “Darn, I also should have added…” or, the ever popular, “Man… I shouldn’t have… Continue reading

Undo that email move.

Wednesday, July 8th, 2009

I don’t know about you but I tend to go through my e-mail messages and then “sort” them. You know, delete it or move it to some folder or another.

When moving messages I simply drag and drop them into their new location using the folder list.

The problem inevitably is that I accidentally drop some into the wrong location.

Usually I realize it right away but still have to… Continue reading

Navigation Switch in Outlook 2007

Thursday, June 25th, 2009

Recently, I stumbled across the fastest method I’ve seen for jumping between different features of MS Outlook 2007… so I thought I’d share.

I’m sure most people agree than fast = key combinations. (As opposed to the time it takes to accomplish a task with all of the mouse work.)

So logic suggests that what I have for you today is a list of key combinations (and logic happens to… Continue reading

Distribution Lists in Outlook

Wednesday, June 24th, 2009

Do you frequently find yourself addressing your Outlook e-mails to the same group of people? You know, over and over again, you end up building the “To” field with the same set of names. Tired of repetitive work?

If you answered yes, then I’ve got good news for you! What you need is to set up a distribution list for that group of people. With a quick few clicks, you’ll… Continue reading

Outlook Calendar Reminders

Friday, May 29th, 2009

Do you use MS Outlook’s calendar feature with its reminders for appointments?

I don’t know about you, but I love that I can set Outlook to remind me of upcoming events before they’re scheduled to happen.

But, as much as I like the reminder messages, I find the default reminder of 15 minutes before the appointment isn’t really as much time as I’d like. What if you have some materials… Continue reading

Finding All the “Relatives”

OK – so not really relatives in the sense of the annual family reunion – but instead related messages in Outlook 2007.

You know, when you’re looking at a message and thinking, “Now what else was I supposed to know about this?” or “What else did he send me?”

You could begin a search guessing what subject or text phrase to search for or you could… Continue reading

Rulers in Outlook 2007

Thursday, May 21st, 2009

When you’re using MS Outlook 2007 to write a message that’s more than just a bunch of text – maybe something more like a flyer announcement instead of a message – do you find yourself missing the ruler feature of Word or PowerPoint to help with the layout?

Never fear – that much desired ruler is closer than you think.

When you’re working on the message take a quick look… Continue reading

Tasks in Outlook Calendar

Wednesday, May 20th, 2009

When you’re checking to see how your day is shaping up in the MS Outlook Calendar do you notice the tasks and think “Ok, so that needs to be done by 2 and this one has to be completed by 3:30″?

After that what’s your next thought?

Maybe it’s something along the lines of “Exactly when today will I have time to get this done?”

Most likely, and yet the… Continue reading

Outlook Start-up Choices

Thursday, May 14th, 2009

Here’s a tip that comes to you courtesy of a reader’s question. She was looking for a way to force Outlook to open straight to the Inbox.

Sounds like a very relevant and legitimate concern.

I don’t know about you, but when I start up Outlook, I’m looking for my e-mail. Don’t get me wrong, there’s lots of other great stuff in Outlook, but 99.9 percent of the time, I’m… Continue reading

Color Coding Messages in Outlook

Tuesday, May 5th, 2009

Are you an Outlook 2007 user who misses the color-coded messages you were able to use in older versions of Outlook?

You know… the color coding rules that would actually change the color of the text in your message list based upon the sender?

Well, I don’t know about you but I used it for lots of messages. I found that it really helped me to locate the most important… Continue reading

When you use Microsoft Outlook do you find yourself moving messages from place to place with the old drag and drop?

For many people that process works just great – but what about all those people who would prefer to use a key combination over the mouse?

Is there any help for them?

Well, of course there is… you just have to know the combination to unlock Outlook’s move abilities.… Continue reading

One Key Flagging in Outlook 2007

Wednesday, April 29th, 2009

Flag It Super-Fast!

When using Outlook 2007 do you frequently flag messages?

If so, would you like a one-key way to flag them?

If you’re thinking that this might be a good idea then here’s what you need to know.

First, select the message(s) to be flagged. (Yes, it works with multiple messages highlighted as well as it does for a single message.)

Now hit the Insert key.

Voila! Message(s)… Continue reading

Many people, including me, use the To-Do Bar in Outlook 2007 and have the monthly calendar displayed at the top of the bar.

But, did you know that if you double-click any date on the To-Do Bar’s mini calendar and you’ll be whisked away to Outlook’s Calendar feature where you’ve already been sent to the date you clicked.

This means that if you want to see something 3 months… Continue reading

OK – So by now I’m sure that you’ve found the Search box in Outlook 2007.

This is a quick and handy way to locate a message with a quick key word or phrase.

However, sometimes the results are so numerous that it’s no help at all…

Logically you might take the next step to expand the search box by clicking the double down chevrons at the very right.… Continue reading

Color Coded Categories in Outlook 2007

Thursday, April 9th, 2009

Do you use the color-coded categories in MS Outlook 2007?

I don’t know about you but I love them in conjunction with e-mail rules so that as certain messages come in they are marked for my attention as soon as they hit my Inbox.

What I’d like to discuss today is an extension of the category use.

Did you ever notice that practically everything in Outlook 2007 can be categorized… Continue reading

Autocorrect in MS Office

Monday, April 6th, 2009

Have you ever found yourself frustrated with the AutoCorrect feature found in the MS Office suite programs?

Yeah, I’m sure you have.

Most of the time, they’re helpful little changes in spelling or things like capitalization and we’re thankful to have the program looking out for us.

But, what about the times when AutoCorrect is making changes that we really don’t want or need?

Sometimes it’s enough to make a… Continue reading

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