We all know that a little plus sign in front of the folder indicates that there are other folders contained inside this one.
We also know that if we click the plus sign the folder will expand to show us the subfolders it contains.
The plus sign becomes a minus sign and clicking that will collapse the view back to… Continue reading
So, we all know about the recently used file list found on the File menu / Office Button in the MS Office Suite programs.
It’s automatically there and I know that I personally use it a lot. But what if someone else is going to use the computer and you don’t want them to see the list… for whatever reason you may have.
The… Continue reading
Let’s talk about setting start and finish dates and times in an Outlook task or appointment.
When you start a new task or appointment Outlook defaults to the current date and time.
However, you need a different date than the one placed there by default. And while many people probably just type in the date they need, what if you’re not sure of the… Continue reading
Do you use more than one feature of MS Outlook on a daily basis?
Maybe you like to have the Inbox right there for quick information but at the same time you need access to your calendar almost just as often.
Tired of switching from on to the other?
I know that in the past we’ve covered using the Ctrl key… Continue reading
No, I’m not talking about procrastination today… although I am excellent at it… it’s not the focus for today.
What I’m discussing today is delaying e-mail messages from being sent.
Why would you want that?
Well, how many times have you sent a message then immediately thought “Darn, I also should have added…” or, the ever popular, “Man… I shouldn’t have… Continue reading
I don’t know about you but I tend to go through my e-mail messages and then “sort” them. You know, delete it or move it to some folder or another.
When moving messages I simply drag and drop them into their new location using the folder list.
The problem inevitably is that I accidentally drop some into the wrong location.
Usually I realize it right away but still have to… Continue reading
Recently, I stumbled across the fastest method I’ve seen for jumping between different features of MS Outlook 2007… so I thought I’d share.
I’m sure most people agree than fast = key combinations. (As opposed to the time it takes to accomplish a task with all of the mouse work.)
So logic suggests that what I have for you today is a list of key combinations (and logic happens to… Continue reading
Do you frequently find yourself addressing your Outlook e-mails to the same group of people? You know, over and over again, you end up building the “To” field with the same set of names. Tired of repetitive work?
If you answered yes, then I’ve got good news for you! What you need is to set up a distribution list for that group of people. With a quick few clicks, you’ll… Continue reading
Do you use MS Outlook’s calendar feature with its reminders for appointments?
I don’t know about you, but I love that I can set Outlook to remind me of upcoming events before they’re scheduled to happen.
But, as much as I like the reminder messages, I find the default reminder of 15 minutes before the appointment isn’t really as much time as I’d like. What if you have some materials… Continue reading
Finding All the “Relatives”
OK – so not really relatives in the sense of the annual family reunion – but instead related messages in Outlook 2007.
You know, when you’re looking at a message and thinking, “Now what else was I supposed to know about this?” or “What else did he send me?”
You could begin a search guessing what subject or text phrase to search for or you could… Continue reading
When you’re using MS Outlook 2007 to write a message that’s more than just a bunch of text – maybe something more like a flyer announcement instead of a message – do you find yourself missing the ruler feature of Word or PowerPoint to help with the layout?
Never fear – that much desired ruler is closer than you think.
When you’re working on the message take a quick look… Continue reading
When you’re checking to see how your day is shaping up in the MS Outlook Calendar do you notice the tasks and think “Ok, so that needs to be done by 2 and this one has to be completed by 3:30″?
After that what’s your next thought?
Maybe it’s something along the lines of “Exactly when today will I have time to get this done?”
Most likely, and yet the… Continue reading
Here’s a tip that comes to you courtesy of a reader’s question. She was looking for a way to force Outlook to open straight to the Inbox.
Sounds like a very relevant and legitimate concern.
I don’t know about you, but when I start up Outlook, I’m looking for my e-mail. Don’t get me wrong, there’s lots of other great stuff in Outlook, but 99.9 percent of the time, I’m… Continue reading
Are you an Outlook 2007 user who misses the color-coded messages you were able to use in older versions of Outlook?
You know… the color coding rules that would actually change the color of the text in your message list based upon the sender?
Well, I don’t know about you but I used it for lots of messages. I found that it really helped me to locate the most important… Continue reading
When you use Microsoft Outlook do you find yourself moving messages from place to place with the old drag and drop?
For many people that process works just great – but what about all those people who would prefer to use a key combination over the mouse?
Is there any help for them?
Well, of course there is… you just have to know the combination to unlock Outlook’s move abilities.… Continue reading
Flag It Super-Fast!
When using Outlook 2007 do you frequently flag messages?
If so, would you like a one-key way to flag them?
If you’re thinking that this might be a good idea then here’s what you need to know.
First, select the message(s) to be flagged. (Yes, it works with multiple messages highlighted as well as it does for a single message.)
Now hit the Insert key.
Voila! Message(s)… Continue reading
Many people, including me, use the To-Do Bar in Outlook 2007 and have the monthly calendar displayed at the top of the bar.
But, did you know that if you double-click any date on the To-Do Bar’s mini calendar and you’ll be whisked away to Outlook’s Calendar feature where you’ve already been sent to the date you clicked.
This means that if you want to see something 3 months… Continue reading
OK – So by now I’m sure that you’ve found the Search box in Outlook 2007.
This is a quick and handy way to locate a message with a quick key word or phrase.
However, sometimes the results are so numerous that it’s no help at all…
Logically you might take the next step to expand the search box by clicking the double down chevrons at the very right.… Continue reading
Do you use the color-coded categories in MS Outlook 2007?
I don’t know about you but I love them in conjunction with e-mail rules so that as certain messages come in they are marked for my attention as soon as they hit my Inbox.
What I’d like to discuss today is an extension of the category use.
Did you ever notice that practically everything in Outlook 2007 can be categorized… Continue reading
Have you ever found yourself frustrated with the AutoCorrect feature found in the MS Office suite programs?
Yeah, I’m sure you have.
Most of the time, they’re helpful little changes in spelling or things like capitalization and we’re thankful to have the program looking out for us.
But, what about the times when AutoCorrect is making changes that we really don’t want or need?
Sometimes it’s enough to make a… Continue reading
Have you ever drawn a shape in an MS Office program only to find that you’ve changed you mind and want something different?
What did you do?
Most people I know would choose to start over… makes you want to just keep the original one, even if it’s not your first choice anymore, doesn’t it?
Well, today I’d like us to take a look how to change the shape without… Continue reading
Here’s a handy little signature feature I just found today in MS Outlook 2007…
If you’re like me then you have a few different signatures for your e-mails. Depending upon who is the recipient or what the message is about you may find yourself constantly locating the Signature button on the Home tab of the message’s Ribbon to change out a signature for a different one.
But… there’s a slightly… Continue reading
Have a file that needs to be attached to an e-mail?
Need the file’s information in an appointment?
Maybe it contains information that you need in the notes of a new contact, or a task to be completed.
Whatever the need – the point is that you need the file’s information and nobody wants the hassle of manually transferring all of it. After all, the file already contains what you… Continue reading
Q: Why are some of my images showing up as a red x when I try to view them? It’s so frustrating!
A: Good golly, I sure do get a lot of questions about this! I’m glad that I finally get to set the record straight about the mysterious (and annoying) red X, once and for all! Here’s a list of the top reasons for the red X and… Continue reading
Are you an MS Outlook user who often finds yourself wishing for more Contact fields? That is, maybe you’re looking to enter data that has no “pre-made” location?
Frustrating, isn’t it?
What do you do?
I mean, you want the data recorded for future use, but where?
Let’s face it. If you “slide” it into another field just to have a record of the information, you could easily forget where… Continue reading
Do you like MS Outlook’s ability to check e-mail addresses on your messages then complete them or, if there are multiple contacts that could be used, have it give you the filtered list with only the contacts compatible with what you’ve typed?
Or have you never noticed that it does that as you enter addresses or when you hit the Send button?
Maybe you’ve never seen a window like this… Continue reading
Overlay Calendars
If you like to use multiple calendars in Outlook 2007 then you know what I mean about how limited the viewing space for each one can be when you want to see more than one of them at a time.
Here’s how four calendars side by side on my monitor appear in a month view.
Keep in mind that I have a widescreen monitor so that extends… Continue reading
