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Archive for the ‘MS Outlook’ Category



Time for a Fast Forward

Friday, December 7th, 2007

Time for a Fast Forward

Love your keyboard and hate your mouse?

Do you find that the old routine of mouse, keyboard, mouse, keyboard simply takes up too much of your precious time when you’re going through your e-mail?

Looking for a few MS Outlook keyboard shortcuts to make your e-mail time more productive?

If you answered, “Yes, yes, yes,” here’s exactly what you’ve been looking for:

Single Key Reading in Outlook

Thursday, November 8th, 2007

Single Key Reading in Outlook

Do you use the Preview/Reading Pane in MS Outlook?

Are you tired of using your mouse to jump between the Inbox and the Preview Pane to select an e-mail, move down and scroll through the preview, then go up to the Inbox again and back to scrolling, etc., etc. It just goes on and on and on!

Wish you had an easier way to preview… Continue reading

What’s in That E-mail?

Friday, November 2nd, 2007

What’s in That E-mail?

Are you tired of opening e-mail after e-mail, only to find that it’s of no interest to you?

Feel like you just wasted all your time with the open, close and delete process?

Are you looking for a way to see what’s there, without actually going through the hassle of opening the message? You know, get a little preview.

If so, what you’re looking for is… Continue reading

Quick Access to Folders in Outlook

Friday, September 21st, 2007

Quick Access to Folders in Outlook

Do you like to keep your MS Outlook window neat, tidy and simple? Are you one who doesn’t like a lot of extra panes open, allowing you the maximum space to work? But yet, are you constantly looking to move between folders? If so, it seems that, for the sake of efficiency, you’ll need to leave either the Outlook Bar or the Folders List… Continue reading

Controlling Displayed Days in Outlook’s Calendar

Here’s the scenario: You’re working in MS Outlook, setting up your calendar appointments and you’re getting pretty tired of the day-by-day display. So, what do you do? Well, you probably go to the View menu and choose one of the other view options.

Those are some pretty good choices, but what if you need to work ahead a week and a half or… Continue reading

Drop It to a New Date

Friday, September 14th, 2007

Drop It to a New Date

Have an appointment in your MS Outlook Calendar that was just rescheduled?

Looking for a quick way to move the information to the new date?

I bet you’ve already figured out that you can change the appointment time within the daily detail with a simple drag and drop to the new time, but did you know you could also change the date of the… Continue reading

Bye Bye, Wrong Address

Friday, June 29th, 2007

Bye Bye, Wrong Address

Do you use MS Outlook 2003?

Ever notice that as you type in an address to send an e-mail, a short AutoComplete list of recently used addresses is displayed?

Now, my question is, have you ever accidentally sent an e-mail to a bad address and then later, you’ve seen that same bad address on the AutoComplete list over and over again?

Wish you could remove it… Continue reading

Keyboard Shortcuts For Outlook Folders

Do you use Outlook 2002 or a newer version?

If so, do you find yourself frequently navigating through the folder list?

Or, maybe you spend a lot of time clicking on the Outlook Bar, jumping from place to place.

You may even know the basic shortcuts for jumping to the Inbox (Ctrl + Shift + I) and the Outbox (Ctrl + Shift + O).

What… Continue reading

Customize Today

Friday, June 8th, 2007

Customize Today

So, if you read the Outlook Today tip from Friday’s newsletter, you might be wondering what type of options you have regarding this little feature.

Well, wonder no more, because that’s just what we’re going to look at today.

I don’t know if you noticed, but the Outlook Today window had the customize button right on the page. That’s so much easier than searching through menus!

Take a… Continue reading

Outlook Today

Friday, June 1st, 2007

Outlook Today

So, what do you do first thing in the morning when you open MS Outlook?

Do you find yourself quickly flipping between the Inbox, Calendar and Tasks to see how your day is shaping up?

Would you like a summary of that information, instead of all the immediate flip flopping around?

Well, then this…

…is just what you’re looking for! (View menu, Go To submenu, Outlook Today

SpellCheck in Outlook Too

Friday, March 9th, 2007

SpellCheck in Outlook Too

Many of us rely on the spellcheck feature in MS Word and PowerPoint, so why not in Outlook?

Or, maybe you do, but you’re doing so by activating the feature manually before sending out each message.

Either way (manual operation or none at all), why not set Outlook to behave like your other programs and have it check your messages automatically?

Sounds like a good plan… Continue reading

Desktop Alerts: Yes or No?

Friday, March 2nd, 2007

Desktop Alerts: Yes or No?

Do you use MS Outlook 2003?

Ever see something like this pop up on your desktop?

Yep, that’s Outlook’s desktop alert. It’s a pretty cool little item that lets you open or delete an e-mail from your current location, if you are quick enough with the mouse to catch the alert.

However, I don’t know about you, but my desktop is often displayed to… Continue reading

One Click to Address All

Friday, February 9th, 2007

One Click to Address All

Do you frequently find yourself addressing your Outlook e-mails to the same group of people? You know, over and over again, you end up building the “To” field with the same set of names. Tired of repetitive work?

If you answered yes, then I’ve got good news for you! What you need is to set up a distribution list for that group of people. With… Continue reading

It’s Always Important

Friday, February 2nd, 2007

It’s Always Important

Are you one of those people who e-mail very little and when you do, you mark more of them with a High Propriety status than not?

Ever wish you could change MS Outlook to use that High Importance setting as your default, leaving you to change the priority downward for the few that do go out without it?

If that’s you (I know it’s not everyone, but… Continue reading

Across Zones

Friday, February 2nd, 2007

Across Zones

Do you frequently travel into a different time zone?

Maybe you have a job that requires you to hop back and forth between two time zones and you’re certainly tired of your computer never being in time with you.

Whatever your situation, the time change can be annoying and confusing.

You could go through Windows and change the time there, but then, each time you change it, you… Continue reading

Clock It

Friday, January 26th, 2007

Clock It

Did you know that you can get MS Outlook’s calendar feature to display appointment times on a clock instead of plain old text?

Turn something like this:

Into this:

Now, while I can see some people not taking a liking to the little clocks on their calendars, I can also imagine the people who absorb information faster with graphic displays liking them a lot.

So, if… Continue reading

Time for a Holiday

Friday, January 19th, 2007

Time for a Holiday

Yes, I know the holidays are over, but we’re going to visit the MS Outlook calendar feature once again and today’s question is: Does your calendar contain holidays?

No?

What’s a calendar without the holidays?

To add them, you’ll need to go to the Tools menu, Options choice.

Next, we’re looking for the Calendar section. Click the Calendar Options button.

When the Calendar Options window… Continue reading

More Reminder Time

Friday, January 19th, 2007

More Reminder Time

Do you use MS Outlook’s calendar feature with its reminders for appointments?

I don’t know about you, but I love that I can set Outlook to remind me of upcoming events before they’re scheduled to happen.

But, as much as I like the reminder messages, I find the default reminder of 15 minutes before the appointment isn’t really as much time as I’d like. What if you… Continue reading

No More Suggestions

Friday, January 12th, 2007

No More Suggestions

So, you’re working in MS Outlook. You’re getting ready to send that e-mail and as you quickly glance it over, all of the sudden, you say, “Now, what’s that in the To field”?

Not the address you thought you’d put there?

Ever notice that Outlook is always suggesting an address as you start typing? Did you ever end up with an unintended address, because you accidentally chose… Continue reading

Additional Control for AutoPreview

Friday, November 17th, 2006

Additional Control for AutoPreview

I thought today we would take a minute to expand on Friday’s tip for Outlook’s AutoPreview feature.

I’m sure that if you keep quite a few messages in your mailbox, you might have noticed how long the message list becomes as a result of the AutoPreview.

The length of the list in the new format may become a deterrent for some, so the next logical question… Continue reading

A Preview Without the Pane

Friday, November 10th, 2006

A Preview Without the Pane

If you’re like me, you probably like the idea of previewing e-mails without actually opening them. To help with that, I’m sure you’ve got MS Outlook’s preview pane doing its job at the bottom of your Inbox, am I right?

But, sometimes I hate waiting for the preview to load and other times, there’s usually something displayed in the preview that I didn’t really want… Continue reading

Need More Data?

Friday, November 10th, 2006

Need More Data?

Are you an MS Outlook user who often finds yourself wishing for more Contact fields? That is, maybe you’re looking to enter data that has no “pre-made” location?

Frustrating, isn’t it?

What do you do?

I mean, you want the data recorded for future use, but where?

Let’s face it. If you “slide” it into another field just to have a record of the information, you could… Continue reading

Zoom Inbox, Zoom Outbox

Friday, November 10th, 2006

Zoom Inbox, Zoom Outbox

Do you work in MS Outlook and find that you seem to flip between the Inbox and the Outbox quite frequently?

Tired of needing the mouse to jump back and forth between the two?

Yeah, me too.

So, here’s just the key combinations you need to zoom from one to the other.

  • Ctrl + Shift + I will take you immediately to the Inbox.

Notes That Are a Drag

Monday, November 6th, 2006

Notes That Are a Drag

Do you use MS Outlook’s Notes feature?

Ever have text in another program that needs to be in a note? What do you do?

Do you copy the text, go to Outlook, open a new note and then paste the text?

That’s not a bad idea. It certainly beats retyping all that text.

But, wouldn’t it be nice to do all this just a little… Continue reading

The Picture Saving Dilemma

Friday, October 27th, 2006

The Picture Saving Dilemma

Do you receive e-mail in MS Outlook containing excellent pictures that are not attachments?

It’s easy to save attachments, but this one happens to be right in the e-mail. Are you looking for an easy way to save those pictures?

I mean, you may have tried to save the e-mail itself, but what were your choices? Text Only? Outlook Template? Html?

None of them were what… Continue reading

Quick Copy of Appointments

Thursday, October 19th, 2006

Quick Copy of Appointments

Do you use MS Outlook’s calendar feature to keep track of your appointments and other projects or deadlines?

Have you ever found yourself constantly entering the same or similar information over and over again?

If you’re thinking “that sounds like me” and you’re tired of all the repetition, then I sure have a time saver for you!

Next time, instead of retyping or even copying /… Continue reading

Bring Order to Chaos

Friday, September 29th, 2006

Bring Order to Chaos

So, you’ve got a ton of e-mail messages in MS Outlook. Maybe in your Inbox or possibly in some other folder you use to save your important messages.

Either way, it’s getting pretty crowded and chaotic in there.

You’ve got “this” here, “that” there and it’s getting pretty difficult to keep it all straight.

You could use a sorting method, but wouldn’t you like something that… Continue reading

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