Quick Access to Folders in Outlook
Do you like to keep your MS Outlook window neat, tidy and simple? Are you one who doesn’t like a lot of extra panes open, allowing you the maximum space to work? But yet, are you constantly looking to move between folders? If so, it seems that, for the sake of efficiency, you’ll need to leave either the Outlook Bar or the Folders List… Continue reading
Controlling Displayed Days in Outlook’s Calendar
Here’s the scenario: You’re working in MS Outlook, setting up your calendar appointments and you’re getting pretty tired of the day-by-day display. So, what do you do? Well, you probably go to the View menu and choose one of the other view options.
Those are some pretty good choices, but what if you need to work ahead a week and a half or… Continue reading
Drop It to a New Date
Have an appointment in your MS Outlook Calendar that was just rescheduled?
Looking for a quick way to move the information to the new date?
I bet you’ve already figured out that you can change the appointment time within the daily detail with a simple drag and drop to the new time, but did you know you could also change the date of the… Continue reading
Bye Bye, Wrong Address
Do you use MS Outlook 2003?
Ever notice that as you type in an address to send an e-mail, a short AutoComplete list of recently used addresses is displayed?
Now, my question is, have you ever accidentally sent an e-mail to a bad address and then later, you’ve seen that same bad address on the AutoComplete list over and over again?
Wish you could remove it… Continue reading
Keyboard Shortcuts For Outlook Folders
Do you use Outlook 2002 or a newer version?
If so, do you find yourself frequently navigating through the folder list?
Or, maybe you spend a lot of time clicking on the Outlook Bar, jumping from place to place.
You may even know the basic shortcuts for jumping to the Inbox (Ctrl + Shift + I) and the Outbox (Ctrl + Shift + O).
What… Continue reading
Customize Today
So, if you read the Outlook Today tip from Friday’s newsletter, you might be wondering what type of options you have regarding this little feature.
Well, wonder no more, because that’s just what we’re going to look at today.
I don’t know if you noticed, but the Outlook Today window had the customize button right on the page. That’s so much easier than searching through menus!
Take a… Continue reading
Outlook Today
So, what do you do first thing in the morning when you open MS Outlook?
Do you find yourself quickly flipping between the Inbox, Calendar and Tasks to see how your day is shaping up?
Would you like a summary of that information, instead of all the immediate flip flopping around?
Well, then this…
…is just what you’re looking for! (View menu, Go To submenu, Outlook Today
SpellCheck in Outlook Too
Many of us rely on the spellcheck feature in MS Word and PowerPoint, so why not in Outlook?
Or, maybe you do, but you’re doing so by activating the feature manually before sending out each message.
Either way (manual operation or none at all), why not set Outlook to behave like your other programs and have it check your messages automatically?
Sounds like a good plan… Continue reading
Desktop Alerts: Yes or No?
Do you use MS Outlook 2003?
Ever see something like this pop up on your desktop?
Yep, that’s Outlook’s desktop alert. It’s a pretty cool little item that lets you open or delete an e-mail from your current location, if you are quick enough with the mouse to catch the alert.
However, I don’t know about you, but my desktop is often displayed to… Continue reading
One Click to Address All
Do you frequently find yourself addressing your Outlook e-mails to the same group of people? You know, over and over again, you end up building the “To” field with the same set of names. Tired of repetitive work?
If you answered yes, then I’ve got good news for you! What you need is to set up a distribution list for that group of people. With… Continue reading
It’s Always Important
Are you one of those people who e-mail very little and when you do, you mark more of them with a High Propriety status than not?
Ever wish you could change MS Outlook to use that High Importance setting as your default, leaving you to change the priority downward for the few that do go out without it?
If that’s you (I know it’s not everyone, but… Continue reading
Across Zones
Do you frequently travel into a different time zone?
Maybe you have a job that requires you to hop back and forth between two time zones and you’re certainly tired of your computer never being in time with you.
Whatever your situation, the time change can be annoying and confusing.
You could go through Windows and change the time there, but then, each time you change it, you… Continue reading
Clock It
Did you know that you can get MS Outlook’s calendar feature to display appointment times on a clock instead of plain old text?
Turn something like this:
Into this:
Now, while I can see some people not taking a liking to the little clocks on their calendars, I can also imagine the people who absorb information faster with graphic displays liking them a lot.
So, if… Continue reading
Time for a Holiday
Yes, I know the holidays are over, but we’re going to visit the MS Outlook calendar feature once again and today’s question is: Does your calendar contain holidays?
No?
What’s a calendar without the holidays?
To add them, you’ll need to go to the Tools menu, Options choice.
Next, we’re looking for the Calendar section. Click the Calendar Options button.
When the Calendar Options window… Continue reading
More Reminder Time
Do you use MS Outlook’s calendar feature with its reminders for appointments?
I don’t know about you, but I love that I can set Outlook to remind me of upcoming events before they’re scheduled to happen.
But, as much as I like the reminder messages, I find the default reminder of 15 minutes before the appointment isn’t really as much time as I’d like. What if you… Continue reading
No More Suggestions
So, you’re working in MS Outlook. You’re getting ready to send that e-mail and as you quickly glance it over, all of the sudden, you say, “Now, what’s that in the To field”?
Not the address you thought you’d put there?
Ever notice that Outlook is always suggesting an address as you start typing? Did you ever end up with an unintended address, because you accidentally chose… Continue reading
Additional Control for AutoPreview
I thought today we would take a minute to expand on Friday’s tip for Outlook’s AutoPreview feature.
I’m sure that if you keep quite a few messages in your mailbox, you might have noticed how long the message list becomes as a result of the AutoPreview.
The length of the list in the new format may become a deterrent for some, so the next logical question… Continue reading
A Preview Without the Pane
If you’re like me, you probably like the idea of previewing e-mails without actually opening them. To help with that, I’m sure you’ve got MS Outlook’s preview pane doing its job at the bottom of your Inbox, am I right?
But, sometimes I hate waiting for the preview to load and other times, there’s usually something displayed in the preview that I didn’t really want… Continue reading
Need More Data?
Are you an MS Outlook user who often finds yourself wishing for more Contact fields? That is, maybe you’re looking to enter data that has no “pre-made” location?
Frustrating, isn’t it?
What do you do?
I mean, you want the data recorded for future use, but where?
Let’s face it. If you “slide” it into another field just to have a record of the information, you could… Continue reading
Zoom Inbox, Zoom Outbox
Do you work in MS Outlook and find that you seem to flip between the Inbox and the Outbox quite frequently?
Tired of needing the mouse to jump back and forth between the two?
Yeah, me too.
So, here’s just the key combinations you need to zoom from one to the other.
Notes That Are a Drag
Do you use MS Outlook’s Notes feature?
Ever have text in another program that needs to be in a note? What do you do?
Do you copy the text, go to Outlook, open a new note and then paste the text?
That’s not a bad idea. It certainly beats retyping all that text.
But, wouldn’t it be nice to do all this just a little… Continue reading
The Picture Saving Dilemma
Do you receive e-mail in MS Outlook containing excellent pictures that are not attachments?
It’s easy to save attachments, but this one happens to be right in the e-mail. Are you looking for an easy way to save those pictures?
I mean, you may have tried to save the e-mail itself, but what were your choices? Text Only? Outlook Template? Html?
None of them were what… Continue reading
Quick Copy of Appointments
Do you use MS Outlook’s calendar feature to keep track of your appointments and other projects or deadlines?
Have you ever found yourself constantly entering the same or similar information over and over again?
If you’re thinking “that sounds like me” and you’re tired of all the repetition, then I sure have a time saver for you!
Next time, instead of retyping or even copying /… Continue reading
Bring Order to Chaos
So, you’ve got a ton of e-mail messages in MS Outlook. Maybe in your Inbox or possibly in some other folder you use to save your important messages.
Either way, it’s getting pretty crowded and chaotic in there.
You’ve got “this” here, “that” there and it’s getting pretty difficult to keep it all straight.
You could use a sorting method, but wouldn’t you like something that… Continue reading
Quick E-mail Sorting
You’re sorting through a huge list of e-mail, wishing you knew of a quick way to find the specific one you need.
Smile! 
There is!
To get MS Outlook or Outlook Express to sort your e-mail, all you have to do is click!
When you’re looking in your Inbox, do you see the column titles at the top? (The ones that label the columns From, Subject… Continue reading
Oops! How Do I Undo That?
Okay, so yesterday, we learned how to add to the Safe Senders list in Outlook 2003.
But, what if you’ve accidentally added someone on that list who shouldn’t be there? How do we remove that name from the list?
It’s a good question and I thought it deserved an answer, so let’s get right to business.
In Outlook 2003, go to the Tools menu… Continue reading
Safe Senders List
Do you use Outlook 2003?
Tired of the right click to download pictures to e-mails that you know are safe? I mean, you don’t mind that the program is blocking pictures, but let’s face it, most of them, we just don’t want to see. But on the other hand, there’s some e-mail with pictures you always want to see (such as the ones in you Computer Tips… Continue reading
