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Archive for the ‘MS Outlook’ Category

Find It Now!

Monday, January 5th, 2009

Find It Now!

Are you using MS Outlook 2007?

Have you noticed this little guy just above your e-mail list?

Well, that’s your Instant Search box.

If you enter a word into the Instant Search box, Outlook will instantly start sorting through the e-mails in the currently displayed list to give you just the ones that meet your keyword criteria.


A More Subtle E-mail Alert

Tuesday, December 30th, 2008

A More Subtle E-mail Alert

So, after yesterday’s discussion on desktop e-mail alerts in MS Outlook 2003 and 2007, I’m sure there are at least a few of you who are wondering what’s available that might be a little more subtle. Am I right?

Well, I asked that very same thing myself. At work, I often project my computer screen as part of my teaching and I certainly don’t need… Continue reading

On the Move

Monday, December 29th, 2008

On the Move

Let’s talk about e-mail alerts in MS Outlook 2003 and 2007, shall we?!

You know, the little guy that appears when you receive a new message:

If you’re interested in turning that alert feature off or making changes to its settings, be sure to check out a previous MS Office tip located in our archives here.

Do Not Deliver Before!

Thursday, December 18th, 2008

Do Not Deliver Before!

Ever find yourself putting together an e-mail message that you want to send, but just not yet?

Use MS Outlook 2003 or 2007?

Then I’ve got just what you need!

Regardless of your Outlook version, start by composing your message.

In Outlook 2003, you need to click on the Options button located above the To: field.

In Outlook 2007, you need to go to the Options

Oops! How Can I Undo That?

Sunday, November 23rd, 2008

Oops! How Can I Undo That?

Okay, so the other day, we learned how to add to the Safe Senders list in MS Outlook 2003 and 2007.

But what if you’ve accidentally added someone to the list who shouldn’t be there? How can you remove that name from the list?

It’s a good question and I thought it deserved an answer, so let’s get right down to business!

In Outlook… Continue reading

Small Screen + Outlook 2007 = No Problem!

Wednesday, November 19th, 2008

Small Screen + Outlook 2007 = No Problem!

Do you work with a fairly small computer monitor?

I know there are some frustrating moments for me at work, because my monitor there is significantly smaller than the one I have at home. You know, once you work on a larger monitor, it’s hard to adjust backwards.

But luckily, when it comes to MS Outlook 2007, there are a few ways… Continue reading

What Time Is It There?

Monday, September 1st, 2008

What Time Is It There?

Do you frequently work with people from different time zones?

Maybe you live on the East Coast, but you end up making a lot of phone calls to the West Coast. If so, do you find yourself wondering if it’s too early to call?

Well, if you’re also a user of MS Outlook’s calendar, I have some helpful information for you!

Within just a few… Continue reading

One to Ten Days

Friday, August 22nd, 2008

One to Ten Days

I’m sure most of you who use MS Outlook’s calendar know that you can customize exactly which days are displayed by highlighting them on the mini calendar.

But what if you aren’t very fond of the mouse and you’re looking for a quick way to change what you’re seeing with just the keyboard?

I’m sure some of

Browse the Web from Outlook?

Monday, July 14th, 2008

Browse the Web from Outlook?

Yep, you read that right! With the newer versions of MS Outlook (2002, 2003 and 2007), you can surf the Web, without ever leaving Outlook.

First, you need to display the Web toolbar. It’s located under the View menu, Toolbar submenu, Web choice.

To switch to the Internet from one of your usual Outlook functions, simply enter a Web address into the Web toolbar and… Continue reading

Don’t Forget the Follow Up

Monday, June 30th, 2008

Don’t Forget the Follow Up

Have you ever sent an e-mail message from MS Outlook and while it’s sending, thought to yourself, “I have to remember to do that?”

It really doesn’t matter what “that” is, the main issue is the remembering part.

So, how can you help yourself to remember?

While I’m sure you have developed a variety of ways to handle this type of situation, I’d like to… Continue reading

Multiple Categories

Wednesday, May 14th, 2008

Multiple Categories

Do you use MS Outlook 2007’s category colors?

If you do, you’re probably like me and you have quite a few different categories, each with its own color code.

Still, I’m sure there are times when you wish you could combine two categories together for a single message, without defining yet another new one that’s just simply a hybrid of what you already have.

Seems like a waste… Continue reading

Over and Over Again

Thursday, March 20th, 2008

Over and Over Again

Do you use MS Outlook’s calendar feature? Do you have some appointments (such as weekly staff meetings or daily deadlines) you enter into your calendar repeatedly?

If so, Outlook can make those repetitive entries for you! To set an appointment as a recurring event, you need to first open the appointment.

Now, go to the Recurrence choice. In older versions of Outlook, you’ll find it under… Continue reading

Send it Quick!

Friday, February 8th, 2008

Send it Quick!

Using MS Outlook? Prefer keyboard shortcuts to the mouse? If so, I’m sure you know about these:

  • Ctrl + F to forward a selected e-mail.

  • Ctrl + R to reply to a selected e-mail.

  • Ctrl + Shift + R to reply to all for

I’ll Reply to That Later

Friday, January 25th, 2008

I’ll Reply to That Later

Do you have an e-mail in MS Outlook you know you need to reply to, but you just don’t have the time right now?

I know you hate to just leave the e-mail sitting there though, because let’s face it, there’s a very good chance you’ll completely forget about it.

So, what can you do to ensure you address the situation on time?

Well, I… Continue reading

Starting Up Outlook

Friday, January 18th, 2008

Outlook Startup Options

Do you use MS Outlook primarily for something other than e-mail? Is your routine to boot up your computer, open up Outlook and immediately switch from your Inbox to the Calendar or maybe the Tasks section?

Wouldn’t it be nice to bypass the Inbox and have Outlook start up in the place you use the most?

Yeah, me too! So, after a reader’s question came in, I… Continue reading

No More Saving One at a Time

Friday, January 11th, 2008

No More Saving One at a Time

Tired of saving e-mail attachments one at a time in MS Outlook?

I mean, you have to save them all, but who wants to go through opening each one and saving them separately? Not me! So, how can you expedite the situation and save them all in one quick move?

That’s a good question and fortunately, I have a good answer!

Here’s the… Continue reading

Complete Closure in Outlook

Thursday, December 27th, 2007

Complete Closure in Outlook

Do you know about the wonderful world of the F4 key? If anything at all, you probably at least already have knowledge of these two little tidbits:

  • Ctrl + F4 will close the file.

  • Alt + F4 will close the program.

I bet some of you have tried

Time for a Fast Forward

Friday, December 7th, 2007

Time for a Fast Forward

Love your keyboard and hate your mouse?

Do you find that the old routine of mouse, keyboard, mouse, keyboard simply takes up too much of your precious time when you’re going through your e-mail?

Looking for a few MS Outlook keyboard shortcuts to make your e-mail time more productive?

If you answered, “Yes, yes, yes,” here’s exactly what you’ve been looking for:

Single Key Reading in Outlook

Thursday, November 8th, 2007

Single Key Reading in Outlook

Do you use the Preview/Reading Pane in MS Outlook?

Are you tired of using your mouse to jump between the Inbox and the Preview Pane to select an e-mail, move down and scroll through the preview, then go up to the Inbox again and back to scrolling, etc., etc. It just goes on and on and on!

Wish you had an easier way to preview… Continue reading

What’s in That E-mail?

Friday, November 2nd, 2007

What’s in That E-mail?

Are you tired of opening e-mail after e-mail, only to find that it’s of no interest to you?

Feel like you just wasted all your time with the open, close and delete process?

Are you looking for a way to see what’s there, without actually going through the hassle of opening the message? You know, get a little preview.

If so, what you’re looking for is… Continue reading

Quick Access to Folders in Outlook

Friday, September 21st, 2007

Quick Access to Folders in Outlook

Do you like to keep your MS Outlook window neat, tidy and simple? Are you one who doesn’t like a lot of extra panes open, allowing you the maximum space to work? But yet, are you constantly looking to move between folders? If so, it seems that, for the sake of efficiency, you’ll need to leave either the Outlook Bar or the Folders List… Continue reading

Controlling Displayed Days in Outlook’s Calendar

Here’s the scenario: You’re working in MS Outlook, setting up your calendar appointments and you’re getting pretty tired of the day-by-day display. So, what do you do? Well, you probably go to the View menu and choose one of the other view options.

Those are some pretty good choices, but what if you need to work ahead a week and a half or… Continue reading

Drop It to a New Date

Friday, September 14th, 2007

Drop It to a New Date

Have an appointment in your MS Outlook Calendar that was just rescheduled?

Looking for a quick way to move the information to the new date?

I bet you’ve already figured out that you can change the appointment time within the daily detail with a simple drag and drop to the new time, but did you know you could also change the date of the… Continue reading

Bye Bye, Wrong Address

Friday, June 29th, 2007

Bye Bye, Wrong Address

Do you use MS Outlook 2003?

Ever notice that as you type in an address to send an e-mail, a short AutoComplete list of recently used addresses is displayed?

Now, my question is, have you ever accidentally sent an e-mail to a bad address and then later, you’ve seen that same bad address on the AutoComplete list over and over again?

Wish you could remove it… Continue reading

Keyboard Shortcuts For Outlook Folders

Friday, June 29th, 2007

Keyboard Shortcuts For Outlook Folders

Do you use Outlook 2002 or a newer version?

If so, do you find yourself frequently navigating through the folder list?

Or, maybe you spend a lot of time clicking on the Outlook Bar, jumping from place to place.

You may even know the basic shortcuts for jumping to the Inbox (Ctrl + Shift + I) and the Outbox (Ctrl + Shift + O).

What… Continue reading

Customize Today

Friday, June 8th, 2007

Customize Today

So, if you read the Outlook Today tip from Friday’s newsletter, you might be wondering what type of options you have regarding this little feature.

Well, wonder no more, because that’s just what we’re going to look at today.

I don’t know if you noticed, but the Outlook Today window had the customize button right on the page. That’s so much easier than searching through menus!

Take a… Continue reading

Outlook Today

Friday, June 1st, 2007

Outlook Today

So, what do you do first thing in the morning when you open MS Outlook?

Do you find yourself quickly flipping between the Inbox, Calendar and Tasks to see how your day is shaping up?

Would you like a summary of that information, instead of all the immediate flip flopping around?

Well, then this…

…is just what you’re looking for! (View menu, Go To submenu, Outlook Today

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