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Archive for the ‘MS Outlook’ Category



Need More Data?

Friday, November 10th, 2006

Need More Data?

Are you an MS Outlook user who often finds yourself wishing for more Contact fields? That is, maybe you’re looking to enter data that has no “pre-made” location?

Frustrating, isn’t it?

What do you do?

I mean, you want the data recorded for future use, but where?

Let’s face it. If you “slide” it into another field just to have a record of the information, you could… Continue reading

Zoom Inbox, Zoom Outbox

Friday, November 10th, 2006

Zoom Inbox, Zoom Outbox

Do you work in MS Outlook and find that you seem to flip between the Inbox and the Outbox quite frequently?

Tired of needing the mouse to jump back and forth between the two?

Yeah, me too.

So, here’s just the key combinations you need to zoom from one to the other.

  • Ctrl + Shift + I will take you immediately to the Inbox.

Notes That Are a Drag

Monday, November 6th, 2006

Notes That Are a Drag

Do you use MS Outlook’s Notes feature?

Ever have text in another program that needs to be in a note? What do you do?

Do you copy the text, go to Outlook, open a new note and then paste the text?

That’s not a bad idea. It certainly beats retyping all that text.

But, wouldn’t it be nice to do all this just a little… Continue reading

The Picture Saving Dilemma

Friday, October 27th, 2006

The Picture Saving Dilemma

Do you receive e-mail in MS Outlook containing excellent pictures that are not attachments?

It’s easy to save attachments, but this one happens to be right in the e-mail. Are you looking for an easy way to save those pictures?

I mean, you may have tried to save the e-mail itself, but what were your choices? Text Only? Outlook Template? Html?

None of them were what… Continue reading

Quick Copy of Appointments

Thursday, October 19th, 2006

Quick Copy of Appointments

Do you use MS Outlook’s calendar feature to keep track of your appointments and other projects or deadlines?

Have you ever found yourself constantly entering the same or similar information over and over again?

If you’re thinking “that sounds like me” and you’re tired of all the repetition, then I sure have a time saver for you!

Next time, instead of retyping or even copying /… Continue reading

Bring Order to Chaos

Friday, September 29th, 2006

Bring Order to Chaos

So, you’ve got a ton of e-mail messages in MS Outlook. Maybe in your Inbox or possibly in some other folder you use to save your important messages.

Either way, it’s getting pretty crowded and chaotic in there.

You’ve got “this” here, “that” there and it’s getting pretty difficult to keep it all straight.

You could use a sorting method, but wouldn’t you like something that… Continue reading

Quick E-mail Sorting

Friday, September 29th, 2006

Quick E-mail Sorting

You’re sorting through a huge list of e-mail, wishing you knew of a quick way to find the specific one you need.

Smile! :-) There is!

To get MS Outlook or Outlook Express to sort your e-mail, all you have to do is click!

When you’re looking in your Inbox, do you see the column titles at the top? (The ones that label the columns From, Subject… Continue reading

Oops! How Do I Undo That?

Friday, September 22nd, 2006

Oops! How Do I Undo That?

Okay, so yesterday, we learned how to add to the Safe Senders list in Outlook 2003.

But, what if you’ve accidentally added someone on that list who shouldn’t be there? How do we remove that name from the list?

It’s a good question and I thought it deserved an answer, so let’s get right to business.

In Outlook 2003, go to the Tools menu… Continue reading

Safe Senders List

Friday, September 22nd, 2006

Safe Senders List

Do you use Outlook 2003?

Tired of the right click to download pictures to e-mails that you know are safe? I mean, you don’t mind that the program is blocking pictures, but let’s face it, most of them, we just don’t want to see. But on the other hand, there’s some e-mail with pictures you always want to see (such as the ones in you Computer Tips… Continue reading

See Them All At Once

Friday, September 1st, 2006

See Them All At Once

Are you an MS Outlook user who loves to sort your information down into many folders and likes to keep them all on the Outlook bar?

You’ve got to love the way the Outlook bar makes it so easy to jump between functions, but I must say that I hate it when I get so many items in there that I have to use the… Continue reading

Saving the View

Friday, August 25th, 2006

Saving the View

Here’s a follow up to yesterday’s tip regarding Outlook views.

We discussed how to make the changes to your views, which is really good, but do you find you’re making a lot of changes all the time?

Are you looking for a way to save a few of these View setups so you can quickly switch back and forth as needed?

If you’re thinking that it’s a… Continue reading

View It Your Way

Friday, August 25th, 2006

View It Your Way

Have you ever found yourself wishing you had different information displayed in MS Outlook for your e-mail?

Yeah, me too.

There are just certain things I’m interested in seeing and some stuff I don’t care about at all.

If only it could all be done my way.

Oh, but wait.

It can be my way!

With a few quick clicks, I can set Outlook to give… Continue reading

Save and Share the Search

Friday, August 18th, 2006

Save and Share the Search

So, you’re working in MS Outlook and you’re busy searching for this and that.

Do you ever find that you’re setting up the same (or similar) search criteria over and over again?

Wish you could somehow keep the search criteria to save some much needed time?

Well, if you answered “yes,” you’re in luck, because it turns out you can save your MS Outlook searches… Continue reading

Get a New One

Friday, August 11th, 2006

Get a New One

So, you know about Ctrl + N in MS Word, right? It gives you a new blank document based on the Normal template.

And Ctrl + N in Excel gives you a new blank workbook.

It seems that in the MS Office Suite, Ctrl + N is all about a “new one,” but what does Ctrl +N give you in MS Outlook?

After all, just in… Continue reading

See It In Color

Friday, July 14th, 2006

See It In Color!

So, you’re an MS Outlook user, huh? Think adding color to your e-mail is limited to Outlook Express users? Nope, you can do it too! :-)

The first thing you need to do is select a message from the person you want to be color highlighted.

Next, you’re looking for the Organize button located on the Standard toolbar. (You can also find Organize under the Tools

Forward/Reply Formatting

Friday, May 26th, 2006

Forward / Reply Formatting

Have you ever noticed how forwarded e-mails can be so different from one person to the next? I mean, Sue forwards you a message where the original text has a “>” at the beginning of each line and Uncle Jeff forwards you something and the original e-mail comes as an attachment.

Whatever configuration you’ve seen or preferred, the big question is what does MS Outlook do… Continue reading

To the Letter

Friday, May 26th, 2006

To the Letter

Do you possess one of those extremely large contact lists in MS Outlook? Do you use the address card view in Outlook when you go to the Contacts area?

If you answered “yes” to both of those questions, I’m sure you also know the frustration of searching through all those cards looking for just the one you need.

With this time consuming task in mind, I’ve got… Continue reading

On the Grid

Friday, May 12th, 2006

On the Grid

When using MS PowerPoint, do you find that you’re frequently trying to align objects?

I bet you know the Format menu, Alignment trick after selecting all the objects to be aligned. (Use the Shift key to select multiple items simultaneously).

That’s a good trick, but I sometimes find myself selecting things and then accidentally unselecting everything with a stray click I never intended. After that, it’s back… Continue reading

Changing Up the Order

Friday, May 12th, 2006

Changing Up the Order

Do you use MS Outlook’s Task feature?

You know, the one that resembles a big “To Do” list? Maybe you’ve used it to replace all those tasks you would have formerly written on post-its and left all over your desk?

Anyway, if you use the task feature to keep track of everything, I’m sure you’ve looked for ways to organize your list.

I mean, with the… Continue reading

Quick Outlook Folder Access

Friday, April 28th, 2006

Quick Outlook Folder Access

Have you ever wished for a quick access button to your Inbox, a feature or some other folder you keep in MS Outlook?

Maybe you’d like a quick click into your Journal or Calendar, straight from the desktop?

If this sounds like a good plan, here’s the thing you need to know to make this one a reality for you.

What we need to do is… Continue reading

Mouseless Calendar Displays

Friday, April 14th, 2006

Mouseless Calendar Displays

I’m sure that most users of MS Outlook’s calendar feature know that they can quickly choose to display a day, work week, seven day week or a month with just a click of the mouse on either the View menu or the appropriate button.

Some of you may know that you can choose any number of days to display by highlighting them on the Date Navigator (the… Continue reading

Change the View to Change the Printout

Have you ever tried to print out your contact information from MS Outlook only to find yourself disappointed with the results?

Did it contain too much information? Too little?

Whatever the concern, I’d like to suggest a quick and easy way to adjust the printout by changing the way you view the contact list.

With the contact list open in MS Outlook, go… Continue reading

Two Days In Two Columns

Friday, April 7th, 2006

Two Days In Two Columns

Do you use MS Outlook’s calendar feature?

When using the month calendar, have you ever noticed that Saturday and Sunday are compressed into a single column? This little space saving technique gives you half the space for weekend appointments. Sometimes it’s an okay thing and sometimes it’s a bad thing.

Does it annoy you? Would it suit your needs more to have those days… Continue reading

Organize It Your Way

Friday, March 31st, 2006

Organize It Your Way

If you’re like me, you find yourself saving lots of Outlook e-mails and always sorting them out into different folders for easy access later.

Does it irritate you that every time you create a new folder, Outlook asks you if it should go onto the Outlook bar, then it promptly buries it in the My Shortcuts section of the bar.

I don’t know about you, but… Continue reading

Quick Clicks to Add a New Contact

Friday, February 3rd, 2006

Quick Clicks to Add a New Contact

Is MS Outlook your preferred e-mail program? Do you dread all the typing involved in adding addresses in your address book?

What would you say if you could have Outlook do all that typing for you? Sounds like a good plan to me!

You think so too? I’m so glad to hear it because you’re in luck. With a couple of quick clicks… Continue reading

Second Sort Criteria in MS Outlook

Friday, January 20th, 2006

Second Sort Criteria in MS Outlook

Most of us know how to sort e-mail messages in Outlook by clicking on the column heading of the field to use as the sort criteria (see today’s Quick Tip above).

An up arrow is sorting messages in ascending order and a down arrow sorts in descending order based on the data in the column you chose.

But did you ever find yourself… Continue reading

E-Mail It Quick

Monday, January 16th, 2006

Do you use MS Outlook notes, tasks, calendar, etc? Ever find that you need to take a task or other item and create an email from it?

Here’s a quick way to take all this information from its original location into a new email without a single copy / paste or (banish the thought!) entering the information by hand twice.

Simply select the item that’s to create the email then… Continue reading

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