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Archive for the ‘MS Outlook’ Category



It’s Always Important

Friday, February 2nd, 2007

It’s Always Important

Are you one of those people who e-mail very little and when you do, you mark more of them with a High Propriety status than not?

Ever wish you could change MS Outlook to use that High Importance setting as your default, leaving you to change the priority downward for the few that do go out without it?

If that’s you (I know it’s not everyone, but… Continue reading

Across Zones

Friday, February 2nd, 2007

Across Zones

Do you frequently travel into a different time zone?

Maybe you have a job that requires you to hop back and forth between two time zones and you’re certainly tired of your computer never being in time with you.

Whatever your situation, the time change can be annoying and confusing.

You could go through Windows and change the time there, but then, each time you change it, you… Continue reading

Clock It

Friday, January 26th, 2007

Clock It

Did you know that you can get MS Outlook’s calendar feature to display appointment times on a clock instead of plain old text?

Turn something like this:

Into this:

Now, while I can see some people not taking a liking to the little clocks on their calendars, I can also imagine the people who absorb information faster with graphic displays liking them a lot.

So, if… Continue reading

Time for a Holiday

Friday, January 19th, 2007

Time for a Holiday

Yes, I know the holidays are over, but we’re going to visit the MS Outlook calendar feature once again and today’s question is: Does your calendar contain holidays?

No?

What’s a calendar without the holidays?

To add them, you’ll need to go to the Tools menu, Options choice.

Next, we’re looking for the Calendar section. Click the Calendar Options button.

When the Calendar Options window… Continue reading

More Reminder Time

Friday, January 19th, 2007

More Reminder Time

Do you use MS Outlook’s calendar feature with its reminders for appointments?

I don’t know about you, but I love that I can set Outlook to remind me of upcoming events before they’re scheduled to happen.

But, as much as I like the reminder messages, I find the default reminder of 15 minutes before the appointment isn’t really as much time as I’d like. What if you… Continue reading

No More Suggestions

Friday, January 12th, 2007

No More Suggestions

So, you’re working in MS Outlook. You’re getting ready to send that e-mail and as you quickly glance it over, all of the sudden, you say, “Now, what’s that in the To field”?

Not the address you thought you’d put there?

Ever notice that Outlook is always suggesting an address as you start typing? Did you ever end up with an unintended address, because you accidentally chose… Continue reading

Additional Control for AutoPreview

Friday, November 17th, 2006

Additional Control for AutoPreview

I thought today we would take a minute to expand on Friday’s tip for Outlook’s AutoPreview feature.

I’m sure that if you keep quite a few messages in your mailbox, you might have noticed how long the message list becomes as a result of the AutoPreview.

The length of the list in the new format may become a deterrent for some, so the next logical question… Continue reading

A Preview Without the Pane

Friday, November 10th, 2006

A Preview Without the Pane

If you’re like me, you probably like the idea of previewing e-mails without actually opening them. To help with that, I’m sure you’ve got MS Outlook’s preview pane doing its job at the bottom of your Inbox, am I right?

But, sometimes I hate waiting for the preview to load and other times, there’s usually something displayed in the preview that I didn’t really want… Continue reading

Need More Data?

Friday, November 10th, 2006

Need More Data?

Are you an MS Outlook user who often finds yourself wishing for more Contact fields? That is, maybe you’re looking to enter data that has no “pre-made” location?

Frustrating, isn’t it?

What do you do?

I mean, you want the data recorded for future use, but where?

Let’s face it. If you “slide” it into another field just to have a record of the information, you could… Continue reading

Zoom Inbox, Zoom Outbox

Friday, November 10th, 2006

Zoom Inbox, Zoom Outbox

Do you work in MS Outlook and find that you seem to flip between the Inbox and the Outbox quite frequently?

Tired of needing the mouse to jump back and forth between the two?

Yeah, me too.

So, here’s just the key combinations you need to zoom from one to the other.

  • Ctrl + Shift + I will take you immediately to the Inbox.

Notes That Are a Drag

Monday, November 6th, 2006

Notes That Are a Drag

Do you use MS Outlook’s Notes feature?

Ever have text in another program that needs to be in a note? What do you do?

Do you copy the text, go to Outlook, open a new note and then paste the text?

That’s not a bad idea. It certainly beats retyping all that text.

But, wouldn’t it be nice to do all this just a little… Continue reading

The Picture Saving Dilemma

Friday, October 27th, 2006

The Picture Saving Dilemma

Do you receive e-mail in MS Outlook containing excellent pictures that are not attachments?

It’s easy to save attachments, but this one happens to be right in the e-mail. Are you looking for an easy way to save those pictures?

I mean, you may have tried to save the e-mail itself, but what were your choices? Text Only? Outlook Template? Html?

None of them were what… Continue reading

Quick Copy of Appointments

Thursday, October 19th, 2006

Quick Copy of Appointments

Do you use MS Outlook’s calendar feature to keep track of your appointments and other projects or deadlines?

Have you ever found yourself constantly entering the same or similar information over and over again?

If you’re thinking “that sounds like me” and you’re tired of all the repetition, then I sure have a time saver for you!

Next time, instead of retyping or even copying /… Continue reading

Bring Order to Chaos

Friday, September 29th, 2006

Bring Order to Chaos

So, you’ve got a ton of e-mail messages in MS Outlook. Maybe in your Inbox or possibly in some other folder you use to save your important messages.

Either way, it’s getting pretty crowded and chaotic in there.

You’ve got “this” here, “that” there and it’s getting pretty difficult to keep it all straight.

You could use a sorting method, but wouldn’t you like something that… Continue reading

Quick E-mail Sorting

Friday, September 29th, 2006

Quick E-mail Sorting

You’re sorting through a huge list of e-mail, wishing you knew of a quick way to find the specific one you need.

Smile! :-) There is!

To get MS Outlook or Outlook Express to sort your e-mail, all you have to do is click!

When you’re looking in your Inbox, do you see the column titles at the top? (The ones that label the columns From, Subject… Continue reading

Oops! How Do I Undo That?

Friday, September 22nd, 2006

Oops! How Do I Undo That?

Okay, so yesterday, we learned how to add to the Safe Senders list in Outlook 2003.

But, what if you’ve accidentally added someone on that list who shouldn’t be there? How do we remove that name from the list?

It’s a good question and I thought it deserved an answer, so let’s get right to business.

In Outlook 2003, go to the Tools menu… Continue reading

Safe Senders List

Friday, September 22nd, 2006

Safe Senders List

Do you use Outlook 2003?

Tired of the right click to download pictures to e-mails that you know are safe? I mean, you don’t mind that the program is blocking pictures, but let’s face it, most of them, we just don’t want to see. But on the other hand, there’s some e-mail with pictures you always want to see (such as the ones in you Computer Tips… Continue reading

See Them All At Once

Friday, September 1st, 2006

See Them All At Once

Are you an MS Outlook user who loves to sort your information down into many folders and likes to keep them all on the Outlook bar?

You’ve got to love the way the Outlook bar makes it so easy to jump between functions, but I must say that I hate it when I get so many items in there that I have to use the… Continue reading

Saving the View

Friday, August 25th, 2006

Saving the View

Here’s a follow up to yesterday’s tip regarding Outlook views.

We discussed how to make the changes to your views, which is really good, but do you find you’re making a lot of changes all the time?

Are you looking for a way to save a few of these View setups so you can quickly switch back and forth as needed?

If you’re thinking that it’s a… Continue reading

View It Your Way

Friday, August 25th, 2006

View It Your Way

Have you ever found yourself wishing you had different information displayed in MS Outlook for your e-mail?

Yeah, me too.

There are just certain things I’m interested in seeing and some stuff I don’t care about at all.

If only it could all be done my way.

Oh, but wait.

It can be my way!

With a few quick clicks, I can set Outlook to give… Continue reading

Save and Share the Search

Friday, August 18th, 2006

Save and Share the Search

So, you’re working in MS Outlook and you’re busy searching for this and that.

Do you ever find that you’re setting up the same (or similar) search criteria over and over again?

Wish you could somehow keep the search criteria to save some much needed time?

Well, if you answered “yes,” you’re in luck, because it turns out you can save your MS Outlook searches… Continue reading

Get a New One

Friday, August 11th, 2006

Get a New One

So, you know about Ctrl + N in MS Word, right? It gives you a new blank document based on the Normal template.

And Ctrl + N in Excel gives you a new blank workbook.

It seems that in the MS Office Suite, Ctrl + N is all about a “new one,” but what does Ctrl +N give you in MS Outlook?

After all, just in… Continue reading

See It In Color

Friday, July 14th, 2006

See It In Color!

So, you’re an MS Outlook user, huh? Think adding color to your e-mail is limited to Outlook Express users? Nope, you can do it too! :-)

The first thing you need to do is select a message from the person you want to be color highlighted.

Next, you’re looking for the Organize button located on the Standard toolbar. (You can also find Organize under the Tools

Forward/Reply Formatting

Friday, May 26th, 2006

Forward / Reply Formatting

Have you ever noticed how forwarded e-mails can be so different from one person to the next? I mean, Sue forwards you a message where the original text has a “>” at the beginning of each line and Uncle Jeff forwards you something and the original e-mail comes as an attachment.

Whatever configuration you’ve seen or preferred, the big question is what does MS Outlook do… Continue reading

To the Letter

Friday, May 26th, 2006

To the Letter

Do you possess one of those extremely large contact lists in MS Outlook? Do you use the address card view in Outlook when you go to the Contacts area?

If you answered “yes” to both of those questions, I’m sure you also know the frustration of searching through all those cards looking for just the one you need.

With this time consuming task in mind, I’ve got… Continue reading

On the Grid

Friday, May 12th, 2006

On the Grid

When using MS PowerPoint, do you find that you’re frequently trying to align objects?

I bet you know the Format menu, Alignment trick after selecting all the objects to be aligned. (Use the Shift key to select multiple items simultaneously).

That’s a good trick, but I sometimes find myself selecting things and then accidentally unselecting everything with a stray click I never intended. After that, it’s back… Continue reading

Changing Up the Order

Friday, May 12th, 2006

Changing Up the Order

Do you use MS Outlook’s Task feature?

You know, the one that resembles a big “To Do” list? Maybe you’ve used it to replace all those tasks you would have formerly written on post-its and left all over your desk?

Anyway, if you use the task feature to keep track of everything, I’m sure you’ve looked for ways to organize your list.

I mean, with the… Continue reading

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