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Archive for the ‘MS PowerPoint’ Category



Spiffy PowerPoint Handouts

Monday, November 22nd, 2004

Spiffy PowerPoint Handouts

Have you ever given a presentation in MS PowerPoint and found yourself wishing that you had an easy way to put together a handout for your audience to follow?

If you’ve been to training sessions where the presenter uses PowerPoint then you may know what I’m talking about.

Those wonderful pages that have all the slides (which means you get all the content without frantically scribbling every… Continue reading

PowerPoint Key Combinations

Monday, November 22nd, 2004

PowerPoint Key Combinations

For all my keyboard enthusiasts I thought I’d include a short list of key combinations that are for MS PowerPoint.

Editing Shortcuts (In addition to the regular shortcuts for copy, paste, bold, Italics, etc…):

  • Ctrl + Shift + D will make a duplicate of the current slide.
  • Ctrl + M will insert a new slide, allowing you to select the slide layout.
  • Ctrl +

Comments Anyone?

Friday, November 19th, 2004

Comments Anyone?

Instead of several emails with ideas, you’re looking to get back the presentation with everyone’s comments right on the slides. So, you email it to one person and as they finish their ideas it goes to the next person then eventually lands back in your mailbox.

Makes sense, but where are the ideas?

Well, in the file, of course.

Now all you need is the “know how” for… Continue reading

Input, Input — Too Much Input

Friday, November 19th, 2004

Input, Input — Too Much Input

It seems to me that more often than not PowerPoint presentations are created and / or presented by many people. While one person may have done most of the actual computer time, the content and presentation are often a shared responsibility.

So what’s the process?

Let’s see… there might be a discussion about content (maybe not) and then someone goes back to their computer… Continue reading

Custom Shows In MS PowerPoint

Friday, November 19th, 2004

Custom Shows In MS PowerPoint

Well, if you’ve come this far than you’ve decided that MS PowerPoint’s custom shows might be the thing for you and I bet you’re ready to dig right in.

So let’s get to it.

The first thing you need to do is to open your presentation.

Now you’re looking for the Slide Show menu, Custom Shows choice. (Alt then D then C will get you… Continue reading

One Slide Show—Many Uses

Friday, November 19th, 2004

One Slide Show—Many Uses

What do you do when you have to take an MS PowerPoint presentation tailored for one audience and alter it for a slightly different audience?

I mean, the bulk of the presentation material will be the same but you’ve got to accommodate some differences.

Maybe the presentation is two hours long and you’ve got to do the job in just one hour.

Or… maybe you’ve got… Continue reading

Link It Up

Friday, November 19th, 2004

Link It Up

So, it seems that we’re all ready for our adventure into the land of MS PowerPoint hyperlinks, so I’ll get the ride underway.

Besides having the presentation open, you need to decide where you need to make a jump.

“Jump where?” you ask.

Well, just about anywhere you might need to go—another slide in the show, a custom show, a URL on the web, a different presentation… Continue reading

Choose Your Destination

Friday, November 19th, 2004

Choose Your Destination

Let’s see—a beautiful beach somewhere with a warm tropical breeze…

Keep dreaming.

Unfortunately, I’m not talking about a vacation destination (sorry to let you down). I’m talking about a destination in or out of your PowerPoint presentation that doesn’t happen to be the next slide.

We all know about hyperlinks in Web pages—got to love all links—just a quick click and boom, you’re off to the next… Continue reading

Time For A Font Change-Up

Friday, November 19th, 2004

Time For A Font Change-Up

It’s beautiful!

You’re MS PowerPoint presentation is “picture perfect”.

Well… almost.

You just happen to be looking it over and realize that maybe your choice of font wasn’t the best decision.

But then you think of all the time it could take to make a change. Yeah, too much. This font will just have to do.

Too bad—now that you’ve gone down this… Continue reading

From One to the Other

Friday, November 19th, 2004

From One to the Other

Have you ever found yourself recreating a slide for a PowerPoint presentation?

When I say “recreate” I mean actually creating a slide identical to one you have in some other presentation.

What were you thinking as you went through all the hassle?

Aggravation? Frustration?

Yeah, you bet.

Even if you’re doing the old copy / paste thing, it’s still time consuming and irritating that you… Continue reading

MS PowerPoint: Headers and Footers Demystified – Part 3

Welcome back to our ongoing header and footer discussion! The previous two issues covered the two big MS Office Suite programs (Word & Excel). Now it’s time to wrap up our discussion by addressing PowerPoint.

You will get to the header and footer window in the same way you did in the other two programs: View menu, Header and Footer choice… Continue reading

Multiple Slide Selections In MS PowerPoint

Tuesday, November 16th, 2004

Multiple Slide Selections In MS PowerPoint

Have you ever been working in MS PowerPoint and wished you could select more than one slide at a time?

Maybe you have several slides for which you’re going to set the slide transition the same.

Wouldn’t it be nice to set these things all at once instead of over and over again, one slide at a time?

Of course it would—who wouldn’t want… Continue reading

Give It A Break

Tuesday, November 16th, 2004

Give It A Break

You’re in the middle of a PowerPoint presentation and you need a break in the show… maybe you’ve got this great discussion breaking out and it’s time to wander from the presentation to explore the new ideas… or maybe it’s just plain old coffee break time.

Whatever your reason, you need a break in your presentation—what do you do?

(If you’d known that you needed the… Continue reading

Rearranging PowerPoint Slides

Tuesday, November 16th, 2004

Rearranging PowerPoint Slides

Have you ever finished a PowerPoint presentation and realized that the slide order needs to be redone?

What do you do to quickly rearrange? Do you need to re-do the entire presentation?

Don’t worry, the rearrangement can be complete in just a few clicks. (Whew!)

When you realize that you need to tweak the order of your slides simply go to the Slide Sorter view. You can… Continue reading

Slide Hunting Simplified

Tuesday, November 16th, 2004

Slide Hunting Simplified

Here’s the situation… you’re in the middle of your PowerPoint presentation and suddenly there’s a question regarding a different slide.

Of course it’s a question that’s not about the previous or the next slide. As luck would have it, you’ve got to go “hunting” for the right place. So now what?

Fortunately, while there are lots of ways you could get to your new destination, there’s a… Continue reading

Get Right to Business in MS PowerPoint

Tuesday, November 16th, 2004

Get Right to Business in MS PowerPoint

Are you using PowerPoint 97 or 2000 and find yourself tired of seeing this screen every time you start the program?

Looking for a way to bypass this altogether and just get right to business?

If this is you then here’s the scoop.

Take another look at that Startup Screen… maybe take a look way at the bottom?

See it?

Yep… Continue reading

AutoFit in MS PowerPoint XP

Tuesday, November 16th, 2004

AutoFit in MS PowerPoint XP

OK, so we’re all here for the same reason—to learn to control PowerPoint’s AutoFit feature. With that in mind, let’s get right down to business.

You actually have two types of control over this feature.

One type is when you choose to turn the AutoFit feature on or off globally (at the overall program level so it affects all presentation elements).

Another point of control… Continue reading

Why Does That Text Keep Shrinking?

Tuesday, November 16th, 2004

Why Does That Text Keep Shrinking?

Is this a question you’ve asked yourself while working in PowerPoint XP?

Have you ever noticed that when working in a title or text placeholder that the font will just shrink as the text fills the box?

A good thing if you want PowerPoint to help take care of the “making it fit” issue, but, not so good if you want text to be… Continue reading

I choose Blue… No, Orange! Wait, maybe Lime Green?

Have you ever found the perfect clipart for your presentation, document or worksheet only to find that it seems to clash with other elements (maybe the background or other clipart)?

Did you find yourself wishing you could change the clipart color scheme so everything would look “right?”

Well, you can… if you have MS PowerPoint.

When you insert clipart into an… Continue reading

Have you ever been working in MS PowerPoint and wish you could select more than one of the slides at a time? Maybe you have several slides for which you’re going to set the slide transition the same? Wouldn’t it be nice to set these things all at once instead of over and over again, one slide at a time?

Of course it would, who wouldn’t want to save the… Continue reading

Next Text Please

Monday, November 15th, 2004

Next Text Please

Ever find yourself frustrated while working in MS PowerPoint as you jump back and forth between the keyboard and the mouse to move from text box to text box?

Let me clarify… you’re working on a slide with a couple of text boxes and a title box and you’re tired of jumping between the mouse and the keyboard every time you want to move to the next… Continue reading

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