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Archive for the ‘MS Word’ Category

Custom Shortcut Keys in Word 2007

Monday, July 27th, 2009

Did you have a lot of custom shortcut key combinations in your old version of Word and then feel frustrated because they were missing when you upgraded to Word 2007?

Or, for that matter, maybe you never had any custom shortcut keys but would like a few now?

Many people who I’ve worked with are a bit overwhelmed with the changes in Word 2007… Continue reading

MS Word Symbols Shortcut

Friday, July 24th, 2009

Do you find that you’re constantly in MS Word’s Symbol dialog box trying to insert one thing or another?

Ever use more than one symbol in your document? Did you know in advance that you’d need them all?

If you did, then I’ve got to ask: How many times did you open that Symbols dialog box?

More than you wanted to… Continue reading

Clear Recently Used Files in MS Office

Tuesday, July 21st, 2009

So, we all know about the recently used file list found on the File menu / Office Button in the MS Office Suite programs.

It’s automatically there and I know that I personally use it a lot. But what if someone else is going to use the computer and you don’t want them to see the list… for whatever reason you may have.

The… Continue reading

Modify an Existing Word Template

Tuesday, July 14th, 2009

Does MS Word have a template that you really like? Well, except for a couple of small things here and there, of course. You know, maybe you always remove the word “confidential” from a footer or there’s a graphic you never keep when you use this template.

What’s your solution?

Most people I know simply use the template and repeatedly make the same changes each… Continue reading

Mix and Match MS Word Labels

Friday, July 10th, 2009

Do you use MS Word for labels?

Ever need to print different labels on the same sheet? (I know I do it all the time at work. I never seem to need 30 of the same thing and I rarely use them for addresses).

Have you figured out how to get Word to give you a blank sheet of labels to work with or… Continue reading

Single Update for MS Word

Tuesday, July 7th, 2009

When you use MS Word do you find yourself updating the exact same information in many different files?

For example, maybe you have a weekly sales figure that is put into several different Word files each week.

Do you open all the files and change the information in each and every one? Even with a copy and paste process it still can take quite a bit of time.

Or, is… Continue reading

Selections in MS Word

Thursday, July 2nd, 2009

We all know that MS Word will try to help you out when highlighting text. In fact, if it thinks it’s what you want to do, it will select an entire word for you even if your cursor started out in the middle of the word.

This can be a great time saver – or a great big headache!

Obviously, it all depends upon what you want.

Many of you… Continue reading

Different Print Orientations in Word

Wednesday, July 1st, 2009

Here’s a situation that’s a bit perplexing for some…

Let’s suppose that you have a Word document and you need some pages printed in portrait and some printed in landscape orientation.

I know many people who when put in a situation like this would scratch their heads, do a bit of surfing through Word’s menus (or the Ribbon) and then pick up the phone and call, well… me.

So here’s… Continue reading

Bring the Drawing Canvas Back

Wednesday, June 17th, 2009

Remember the first time you saw the drawing canvas in Word 2002 or Word 2003?

Now, to be quite honest, if you’re like me then the first thing you did was figure out how to get rid of it…

But, if you came use it – dare I say even like it – and then updated to Word 2007 you had a big disappointment coming.

The first time you inserted… Continue reading

Formatting Choices When Moving to Excel

Tuesday, June 16th, 2009

If you tend to take information from Word, PowerPoint, the Web or wherever to MS Excel then I’m positive that you know about your formatting choices when you paste.

We’ve all seen the Paste Options button to appear where you can decide to have the information keep its original formatting or have Excel reformat it to match the rest of the worksheet.

But, what if you don’t want to… Continue reading

Change your Defaults in Word 2007

Monday, June 15th, 2009

I’m sure that you’ve noticed how the default settings in Word 2007 have changed from previous versions – specifically, and most noticeable, is the change in the default font – but there’s also been some changes to line spacing and space has been added after paragraphs.

If you’re longing for the old Word defaults… or maybe even one that you had put together yourself, then you’ll be happy to read… Continue reading

Change Default Shape of WordArt text

Friday, June 12th, 2009

Do you like MS WordArt’s flash, but not always the shape of the text when it’s created?

Do you know that you don’t have to settle for the default shape of your WordArt text?

It’s definitely within your control and just a quick couple of clicks away. With that, you can easily change your favorite WordArt into different shapes, arcs, banners, etc. It will take you longer to decide on… Continue reading

Custom Boarders in Word 2007

Thursday, June 11th, 2009

Do you use tables in MS Word 2007?

I know that I do quite frequently and I find that I’m always trying to create some sort of custom border combination using the Borders and Shading dialog window.

It’s a good way – at least it’s the way we’re used to using – but with Word 2007 at your fingertips maybe there’s an easier way to create custom borders…

Today I… Continue reading

Underline Spaces in MS Word

Wednesday, June 10th, 2009

In MS Word, what’s the difference between Ctrl + U and Ctrl + Shift + W?

Give up?

The answer is one little word: spaces.

Let me explain.

I’m sure you all know that Ctrl + U will underline text, spaces and all like this:

In contrast, the Ctrl + Shift + W will underline only the text, like this:

See how the spaces are not underlined?

There… Continue reading

Cover Page in Word

Tuesday, June 9th, 2009

Using the Cover Page feature of MS Word 2007? (Insert tab of the Ribbon, Cover Page button.)

It’s pretty handy and sure makes life easy when you need one.

Have you ever tried to use a cover page in the middle of a document? Maybe you need one as a chapter or section title page?

When you tried to insert the additional cover pages what happened?

Nothing? Well, at least… Continue reading

Word Highlighter

Friday, June 5th, 2009

Have you ever been working on a Word document and you come to a point where you need to enter a fact that you’re just not sure about? Do you really want to stop this very minute to look up the information?

I’m not sure about you, but I hate to stop every few minutes to look something up. I’d rather keep going with the typing part, look information up… Continue reading

Last Point of Edit – Word 2007

Wednesday, June 3rd, 2009

Work with long documents in MS Word?

Ever find yourself editing a large document, jumping from location to location, only to realize that you should have done just one more thing at the last editing spot?

How annoying is that? To have to go back through the document and find that exact position again.

Well, wait! What if we could return with nothing more than a quick key combination, with… Continue reading

Rulers in Outlook 2007

Thursday, May 21st, 2009

When you’re using MS Outlook 2007 to write a message that’s more than just a bunch of text – maybe something more like a flyer announcement instead of a message – do you find yourself missing the ruler feature of Word or PowerPoint to help with the layout?

Never fear – that much desired ruler is closer than you think.

When you’re working on the message take a quick look… Continue reading

Synonym Selection in Word

Friday, May 15th, 2009

Looking for another way to say it?

Need a synonym? Need it quick?

Well, then I have a little treat for you… yes – even those of you with Word 2007!

Next time you need a quick word, try a right-click.

Yep, that’s all it will take. Just right-click over the word for which you need the synonym. (You don’t have to select the word – just right-click over it… Continue reading

Quick Table Splits in MS Word

Friday, May 8th, 2009

You’re working in MS Word and you’ve got a beautiful table. I mean, it’s perfect!

Well, almost perfect.

Unfortunately, for whatever reason, you’ve just come to the conclusion that it really should be two different tables.

Now what?

Are you having copy/paste nightmares?

Or, worse yet, you’re picturing a situation where you’ve got to create a whole new table and re-enter all that data!

Well, worry no more.

I’ve got… Continue reading

Change Directly To all Caps.

Monday, April 27th, 2009

Shift + F3. How often do you use that one?

Remember its little gem? It takes the highlighted text and rotates it between the Title Case of lowercase and UPPERCASE letters.

But, what if you’re tired of rotating through the choices and just want to jump straight to UPPERCASE?

Can we find a quick way to make that change?

Well, obviously we’re looking for a key combination. (After all, if… Continue reading

Wrapping Text Around a Table in Word 2007

Thursday, April 23rd, 2009

If you’re an MS Word table user then it’s quite possible that you’ve spent some time trying figure out how to wrap the text of your document around the table.

There isn’t an overly obvious answer so I’m sure that many of you have just given up on truly wrapping the text around the table.

For those of you who have unsuccessfully searched here’s what you need to know.

As… Continue reading

Ever receive an Email or Word document with several pictures in it that you would like to save as separate files? Instead of saving each picture one at a time. When there are several images, a faster way is to save all of your pictures in one procedure. This process may seem complicated. However, once you become familiar with the procedure you will find that is takes only 5 mouse… Continue reading

Save as File Type in Office 2007

Thursday, April 16th, 2009

Working with Office 2007?

Everyone you share files with need them saved for an older version?

Maybe you have 07 at work and some other version at home…

Whatever the situation how many times do you find yourself saving a new file in an Office 2007 program as an Office 2007 file when it should have been in the 97-2003 file format?

Now what?

Oh yeah, go back and save… Continue reading

Wrapping your Pictures in Text

Wednesday, April 8th, 2009

Many of you who use a lot of graphics in MS Word probably find yourself spending a lot of time setting the way text behaves around your graphic.

And I’m sure that most of you have a preferred text wrapping option and wish Word would apply your preference to the graphic when you first insert it.

After all, who wants to spend time changing settings when Word could have done… Continue reading

Word Clipboard Preferences

Wednesday, April 8th, 2009

When you paste text into a Word document you may be quite used to seeing the Clipboard icon pop up where you could choose how the text should be formatted…

This was something in Word that, while very helpful, could become quite annoying should you have to repeat this step too often.

For those of you who have felt that frustration and are currently working with Word 2007 then… Continue reading

Autocorrect in MS Office

Monday, April 6th, 2009

Have you ever found yourself frustrated with the AutoCorrect feature found in the MS Office suite programs?

Yeah, I’m sure you have.

Most of the time, they’re helpful little changes in spelling or things like capitalization and we’re thankful to have the program looking out for us.

But, what about the times when AutoCorrect is making changes that we really don’t want or need?

Sometimes it’s enough to make a… Continue reading

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