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Archive for the ‘MS Word’ Category



Change Case Saves the Day!

Thursday, May 15th, 2008

Change Case Saves the Day!

Here’s another tip regarding the Change Case trick I told you about a few days ago!

A reader wrote in asking what you can do when you’ve accidentally hit the Caps Lock key and you don’t realize it until it’s too late. You know, after you’ve already typed out a significant amount of text.

Understandably, you probably don’t want to retype all of… Continue reading

Now, Where Did They Put the Templates?

Wednesday, April 16th, 2008

Now, Where Did They Put the Templates?

I recently received a question from a reader regarding templates in MS Word 2007. Specifically, where are they?

If you’re like me and you use the Quick Access Toolbar (or Ctrl + N) to start a new document, you probably go directly to the blank document, right? In other words, no templates are offered to you at all.

So, where exactly are they?… Continue reading

Where’d They Hide the AutoCorrect?

Friday, April 11th, 2008

Where’d They Hide the AutoCorrect?

Using MS Word 2007?

Still searching for the AutoCorrect options? (You know, the feature that controls the automatic capitalization at the beginning of your sentences and corrects your common typos).

I’m sure you’ve noticed that Word is still fixing the typos while you work, so the feature has to be somewhere, right? But where?

Well, if you’re still searching for the AutoCorrect, you’ve come to… Continue reading

Insert Quick Parts Quicker

Friday, March 28th, 2008

Insert Quick Parts Quicker

So, if you followed Friday’s discussion on Quick Parts in MS Word 2007, you know they can easily be inserted into your document at the place where the cursor is sitting.

But what if you want the building block somewhere else? You know, like a header, footer or maybe at the end of the document.

Do you absolutely have to put your cursor at the other… Continue reading

Playing with Building Blocks

Thursday, March 20th, 2008

Playing with Building Blocks

In your older version of MS Word, did you use the AutoText feature regularly? Are you a little upset that you can’t seem to locate it in Word 2007?

Well, wipe that frown off your face, because the basic idea of it is still there. Yes, it had a face lift and it’s now accessible through a different feature, but it’s definitely still there!

What you’re… Continue reading

Alphabetize It!

Friday, March 14th, 2008

Alphabetize It!

Ever find yourself wanting to alphabetize a list in MS Word?

How did you accomplish that?

I know there are at least a couple of you who moved everything around manually, am I right? And I don’t have to tell you twice that if the list was really long, it took you quite awhile to do. What a pain!

Well, how about letting Word alphabetize for you?

No… Continue reading

Drag and Drop with a Right Click?

Friday, March 14th, 2008

Drag and Drop with a Right Click?

Yep, you read that right. I said right click!

We often find ourselves moving text in MS Word with a quick drag and drop, but did you know if you use a right click instead of a left click, Word will offer you far more?

The next time you want to move or even copy your text, simply follow these steps:

Automatic Numbering in Word Tables

Friday, March 7th, 2008

Automatic Numbering in Word Tables

Did you know you can use the Numbering feature in MS Word within a table?

Let’s suppose you need to number an entire row, column or a block of cells. You could go through and hand-type each number, but that could turn out to be a nightmare if you tried to go back and delete the cells later. Or, you could get Word to do… Continue reading

Make It Fit

Friday, March 7th, 2008

Make It Fit

Do you work with tables in MS Word?

Does it drive you crazy when the text you’re entering into a cell is just a character or two too long and Word automatically text wraps down to a new line? You know, something like this:

I don’t know about you, but I don’t appreciate the different row heights it creates. So, what can you do?

Well, I… Continue reading

A Blank Line Above

Friday, February 29th, 2008

A Blank Line Above

Ever have a table at the very top of the first page in one of your MS Word documents and then decide you need text above it?

What did you do?

Did you try to click above the table, only to find that you selected an entire column?

Frustrating, wasn’t it?

You click and click, but a blank line above the table just never shows up… Continue reading

Vertical Selection in Word

Friday, February 29th, 2008

Vertical Selection in Word

Ever need to select a “weird” portion of an MS Word document? I’m talking about a selection that doesn’t follow the usual line by line highlighting the program implements by default.

Maybe you’re looking to copy a vertical column of information from the center of your document, which is a difficult prospect with the usual methods. You could highlight and copy/paste each item on the list… Continue reading

Text to Excel: The Easy Way

Friday, February 22nd, 2008

Text to Excel: The Easy Way

Do you frequently copy text from MS Word to Excel? Do you dislike the way it pastes into the cells, causing a nightmare when it comes to formatting your pages? Want a quick solution?

Then try pasting your text as a picture!

In older versions of Excel, you’ll need the Edit menu, Paste Special choice.

In Excel 2007, on the Home ribbon, click the… Continue reading

Did I Already Use That Word?

Friday, February 22nd, 2008

Did I Already Use That Word?

Have you ever found yourself repeating the same word in a document over and over again? What did you do? Wish you had a thesaurus? Well, guess what. You do!

MS Word comes with a built in thesaurus and all you have to do is get it started!

First, you’ll need to highlight the word you want replaced.

Now, you’re ready to activate the… Continue reading

Fix Your Page Border Dilemma

Friday, February 15th, 2008

Ever try to print a page border on an MS Word document, only to find out the bottom is missing?

What did you do?

Probably everything you could think of, right? You know, choosing a narrow border, changing margins and so on.

Did it work?

Probably not. So, what did you do then? Remove the border completely?… Continue reading

Bring It On Over

Friday, February 15th, 2008

Bring It On Over

Recently, I had a reader write in and ask about resizing items that have been copied from MS Excel and pasted into MS Word. It seems as if the usual copy/paste routine isn’t doing the job, because the pasted items are just too big.

(Note to Office 2007 users: I found that the regular paste works just fine in Word. It could be resized and moved… Continue reading

Formatting Lists with a Quick Click

Friday, February 8th, 2008

Formatting Lists with a Quick Click

Do you use a lot of numbered or bulleted lists in MS Word?

Are you using Word 2007?

If so, you may be interested in this little tidbit of information!

In older versions of Word, you had to go into the Bullets and Numbering dialogue window to make changes to numbering or bullet styles. It wasn’t a terribly long process, especially if you’re fond… Continue reading

Faster Scrolling in Word

Friday, February 8th, 2008

Faster Scrolling in Word

Do you have an MS Word document that’s completely full of graphics? Hate the extra time it takes to scroll through a document like that? Would you like Word to work a little faster with the document for you?

If you’ve answered, “Yes, yes and yes,” here’s a quick trick to help with the slowdown that all the extra pictures tend to cause.

Word has the… Continue reading

Find and Replace with Graphics

Friday, February 1st, 2008

Find and Replace with Graphics

Ever find yourself working with a graphic in an MS Word document that had to be repeated and repeated and repeated?

Did you get tired of all the graphic insertions or the continuous copy and paste routine of placing the graphic in the file multiple times?

Wouldn’t it be nice to have a way to place it just once and then have Word “magically” place… Continue reading

Powered Up Arrow Keys in Word

Friday, February 1st, 2008

Powered Up Arrow Keys in Word

I’m sure you all know the basic ways of navigating through an MS Word document using the Page Up, Page Down, Home, End and arrow keys, right? Well, today, I thought we would take a look at turbo charging what the arrow keys can actually do for you!

You all know the left and right arrow keys will move you one character in either… Continue reading

No Accidental Replacement Saves

Friday, February 1st, 2008

No Accidental Replacement Saves

Do you have an MS Word, Excel or PowerPoint file you frequently open, make changes to and then save under a new name? Is it important for you not to lose the original information? How many times have you accidentally overwritten the original information with the new file?

I bet the answer to that is something along the lines of, “Way too many to remember!” I’d… Continue reading

Space It Out Again

Friday, January 25th, 2008

Space It Out

Ever find that you need a little extra space between two paragraphs in an MS Word document?

Thinking maybe a quick way to add a 12 point space before a paragraph would be a nice little trick to have up your sleeve?

Well, to insert that extra space before a paragraph, all you have to do is simply place the cursor anywhere in the paragraph and use… Continue reading

No More Misplaced Text

Friday, December 21st, 2007

No More Misplaced Text

Have you ever found yourself proofing an MS Word document, only to find that the text seems out of order?

You’re looking at the words and you’re thinking, “Now, what happened here?”

You know you didn’t type the text that way and yet, there it is. Your thoughts are all in a jumble.

Hmmm, was it a program glitch? A virus?

Fortunately, I can say, “No… Continue reading

Text to Table in Word

Friday, December 14th, 2007

Text to Table in Word

Here’s the situation: you have a list of items or names in MS Word that is in perfect condition. There are no typos and it’s exactly in the order you need it to be.

But of course, there’s always a catch. You now realize you need the list in a table.

So, now what?

You could draw/insert a table and then copy and paste each… Continue reading

More on Accents

Friday, December 14th, 2007

More on Accents

If you recall, we have previously discussed accented letters in MS Word. You know, things like ñ and à.

Well, it’s possible you’re not thrilled with the “finger acrobatics” that are required to make all those key combinations and maybe you’re looking for another way to insert some of those symbols.

So, here’s an alternate method you can use to insert accented letters!

First of all, you… Continue reading

Picture Perfect in Word

Friday, November 30th, 2007

Picture Perfect

Do you use a lot of pictures in your MS Word documents?

Do you spend a lot of time resizing them so that they will fit perfectly into the space you planned on?

After awhile, does your perfect picture look distorted and just plain wrong?

Want to reset it to its original size?

You could use the Reset Picture button from the Picture toolbar (Picture Tools ribbon in… Continue reading

See the Whole Page

Friday, November 30th, 2007

See the Whole Page

Here’s one that came in from a reader regarding MS Word and labels.

The reader inquired about how you could see a document that’s a whole page of labels in Word. You know, where you can edit them and make each one different, if that’s what you please.

It’s a very useful thing to know. I use this all the time at work and very rarely… Continue reading

What Grammar Rules Are You Using?

Wednesday, November 21st, 2007

What Grammar Rules Are You Using?

Have you ever found yourself wondering about the rules MS Word is using to make its grammar recommendations when you check your documents?

Ever wish you had a little peek into the madness behind it all?

Wish you could tell Word to stop checking a few things that just drive you crazy?

If any of this sounds familiar, read on to take a look… Continue reading

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