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Archive for the ‘MS Word’ Category

Read Only Done the Quick Way

Tuesday, March 31st, 2009

Remember all the hassle it was to make a file Read-only in MS Office Word, Excel and PowerPoint versions prior to 2007?

You had to save and close the file, locate it through Windows, right-click on it and then you could finally select the Read-only checkbox.

Whew! That’s a lot of steps and a bit of a pain.

Well, if you’re using a 2007 version then today you’re in luck.… Continue reading

Quick Tables Designed by You!

Wednesday, March 11th, 2009


Quick Tables Designed by You!

So, if you investigated the tip we ran the other day on Word 2007’s Quick Tables then you may have been left with a bit of disappointment if you didn’t see a built-in table that would suit your needs.

In that case you may have thought “Good idea, too bad it doesn’t help me.”

Before you dismiss the idea altogether let’s take a look… Continue reading

The Super Quick Word 2007 Table

Tuesday, March 10th, 2009

The Super-Quick Word 2007 Table
I’m sure that most of you have discovered the new features of MS Word 2007 that make the creation of beautiful tables a snap, but what if you were hoping for something even faster?

I mean you still have to insert the table, format any coloring, header rows, row height, etc…Wouldn’t it be nice to start with a table that’s a little closer to… Continue reading

Paragraph Setting in Multiple Locations

Tuesday, March 3rd, 2009

Paragraph Setting in Multiple Locations

Here’s a little “heads up” for all you MS Word 2007 users!

I’m sure when you need to make paragraph type changes, you immediately go to the Home tab on the ribbon, am I right?

If you don’t see what you need there, you probably find yourself clicking on the dialogue launcher located in the bottom

Pretty Printing in Word 2007

Monday, February 23rd, 2009

Pretty Printing in Word 2007

Have you found the page color and background options available under the Page Layout tab on MS Word 2007’s ribbon?

Did you start using it, only to discover the color was gone when you went to print your page?

Often times, that’s a good thing, because you don’t really want the color to print or maybe

The Blank Page Blues

Tuesday, February 17th, 2009

The Blank Page Blues

Have you ever created a table in MS Word, only to find that while it fits exactly on the page like you hoped, it also seems to be creating a blank page thereafter.

I know I hate that!

It’s aggravating to have that extra blank page print out. Plus, if you’re using a header or footer, it’s no longer blank, it’s just wasted space!

Or, instead… Continue reading

On the Side

Tuesday, February 17th, 2009

On the Side

Do you use the miniature slides in MS PowerPoint for navigation purposes?

I don’t know about you, but I love them! I can quickly scroll through a long presentation, locate the slide I need to edit, select its miniature version and zoom! I’m there in an instant.

There’s no scrolling slide by slide to find what I need

Excel Cells to Word with Usable Results

Tuesday, February 10th, 2009

Excel Cells to Word with Usable Results

Have you ever tried to copy and paste cells from MS Excel to MS Word?

What happened?

I bet you went to Excel, highlighted the cells, copied the cells, went to Word, pasted the cells and poof, there they were!

Sounds great, doesn’t it?

Yes, and it can be, but if you’re using Word and Excel 97, there are some slight problems.

You… Continue reading

The Vanishing Word 2007 Form Controls

Thursday, January 22nd, 2009

The Vanishing Word 2007 Form Controls

If you’re a creator of forms in the older versions of MS Word and you now use Word 2007, you may find yourself at a loss for your form controls.

I mean, where exactly do you find the tools you need to insert drop down lists and combo boxes?

I bet you’ve scoured the ribbon for them and maybe some of you have even… Continue reading

Removing the Logo

Monday, January 19th, 2009

Removing the Logo

So, a couple weeks ago, I wrote a tip about putting a logo on your envelopes. Specifically, you learned how to add a logo, graphic or text that would appear on all of your MS Word envelopes.

Unfortunately, I didn’t address how to undo them, should you change your mind.

First, if you don’t want something on a single envelope, you should be able to select it… Continue reading

Grid Be Gone

Thursday, January 8th, 2009

Grid Be Gone

When you open MS Word, do you find yourself looking at something like this:

You may not know how it got there or why, but you do know you want it gone! You just want a blank page when you open Word and I really can’t blame you. But, just for the record, they’re your drawing grid lines

One Quick Fix for the Broken Hyphen

Tuesday, January 6th, 2009

One Quick Fix for the Broken Hyphen

When you’re working in MS Word, I’m sure you often find yourself fighting with hyphenated words or phrases that are split onto two different lines. That just doesn’t look “right,” does it?

So, what can you do?

Well, you may remember that you can insert a non-breaking hyphen from the start with the key combination of Ctrl + Shift + Hyphen.

But if… Continue reading

Printed on Every Envelope

Wednesday, December 31st, 2008

Printed on Every Envelope

Do you print custom envelopes from MS Word?

Do you have a custom logo, picture or return address set up that you really wish would just show up every time you print an envelope?

That sure would be nice. I mean, no messing with templates, copy/pastes or other methods you may dream up to get your envelopes to your liking.

Well, I have good news. That… Continue reading

The Incredible Non-Breaking Hyphen

Thursday, December 18th, 2008

The Incredible Non-Breaking Hyphen

Okay, so I’m sure many of you know how to insert a non-breaking space between two words, right? That is, a space that will not allow the word to the left to be separated from the word to the right.

Well, if not, here it is: Ctrl + Shift + Spacebar

Instead of inserting the usual space between two things, use Ctrl + Shift + Spacebar

The Full Screen Reading Blues

Thursday, December 18th, 2008

The Full Screen Reading Blues

Working with MS Word 2003 or 2007?

Tired of the Reading Layout/Full Screen Reading View (depending upon your version of Word) taking control of every e-mail attached document you open?

I don’t know about you, but I’m partial to the Print Layout and always have been. I just like to see it the way it was intended for the page.

So, when I first had… Continue reading

Red, Green and Blue Squiggles?

Monday, December 15th, 2008

Okay, so we’re all familiar with MS Word’s red squiggle, right? When you see it, you know Word is letting you know you have a spelling error.

We’ve all seen the green squiggle as well, meaning there’s a grammar issue.

But if you’re using Word 2007, you may begin to run into a brand new

Now, Where Did I Save It?

Tuesday, November 18th, 2008

Now, Where Did I Save It?

Here’s a tip idea that stems from a reader question! Specifically, she’s looking to put the file name in the footer of an MS Word 2007 document and she can’t seem to locate that option in the new program.

So, let’s go search for the file name field for Word 2007’s footers.

First, you need to create the document’s footer. That can be done… Continue reading

An Alternate Picture Caption Method

Wednesday, November 5th, 2008

An Alternate Picture Caption Method

Yesterday, we looked at MS Word’s captioning feature. It wasn’t too bad and it’s fairly easy to use, but I still found it annoying at times. I didn’t like that I had to group them with their object in order to keep the two of them together when relocated. I also didn’t like how I had to do some of the editing after the caption… Continue reading

Vertical Alignment Choices

Monday, October 6th, 2008

Vertical Alignment Choices

Did you know that you can set the vertical alignment for a MS Word document just the way you want it?

That is, you can tell Word whether to align the text at the top of the page, the bottom of the page, the center of the page or to justify the text on the page.

That could come in very handy if you’re trying to accommodate… Continue reading

The Case of the Missing Ruler

Monday, September 29th, 2008

The Case of the Missing Ruler

Today’s tip comes from a recent question posed by a reader. It seems as if, while working in MS Word on a letterhead template, the reader realized the vertical ruler on the left side of the screen was missing.

So, the obvious questions were “Where did it go?” and “How do I get it back?”

While I can’t be positive as to the exact… Continue reading

A Different Kind of Tab

Tuesday, July 29th, 2008

A Different Kind of Tab

I’m sure you’re all very accustomed to the usual left, center, right and decimal tab stops. In fact, you’ve probably been using them for years, right?

When flipping through your tab choices, did you ever notice this little guy?

Well, I did and I started to wonder what it was all about.

So, of course, it

Footnote Placement in Word

Thursday, July 24th, 2008

Footnote Placement in Word

Footnote placement?

Who would have ever thought that was even an issue? After all, don’t footnotes appear at the bottom of the page where they’re referenced?

Why, yes they do! So, for the most part, there isn’t even a question about their placement.

However, what about the last page of your document?

Text rarely ends at the bottom of a page, so that does present you… Continue reading

Ignore the Custom Dictionary

Friday, July 18th, 2008

Ignore the Custom Dictionary

Do you add a lot of content specific words to your MS Word custom dictionary? (You do it every time you click on the Add button during a spell check).

If you’re like me, there are quite a few terms that apply only when you’re working on a document for work. If I’m doing something else, let’s say writing an MS Office tip, having one of… Continue reading

Not the Usual Paper

Thursday, July 10th, 2008

Not the Usual Paper

Have you ever tried to print something from MS Word onto a special sized piece of paper? Maybe you’re printing an invitation, announcement or something similar.

If so, how did it go?

For those of you who answered something along the lines of “not so good,” let’s take a look and see what other solution we can come up with.

First, I’m sure you took the… Continue reading

Always Looking for a Shortcut?

Friday, May 16th, 2008

Always Looking for a Shortcut?

Have you recently made the switch over to MS Word 2007? If so, do you miss your custom keyboard shortcuts from previous versions?

Looking for a way to get those back?

No problem!

They’re still there, but the route you take to get to them is slightly different.

You either need to get into the Word Options via the Office Button, Customize section or you… Continue reading

Change Case Saves the Day!

Thursday, May 15th, 2008

Change Case Saves the Day!

Here’s another tip regarding the Change Case trick I told you about a few days ago!

A reader wrote in asking what you can do when you’ve accidentally hit the Caps Lock key and you don’t realize it until it’s too late. You know, after you’ve already typed out a significant amount of text.

Understandably, you probably don’t want to retype all of… Continue reading

Now, Where Did They Put the Templates?

Wednesday, April 16th, 2008

Now, Where Did They Put the Templates?

I recently received a question from a reader regarding templates in MS Word 2007. Specifically, where are they?

If you’re like me and you use the Quick Access Toolbar (or Ctrl + N) to start a new document, you probably go directly to the blank document, right? In other words, no templates are offered to you at all.

So, where exactly are they?… Continue reading

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