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Archive for the ‘MS Word’ Category



Come On, Give Me a Break!

Wednesday, November 21st, 2007

Give Me a Break!

Have you ever had a bulleted or numbered list in either MS Word or MS PowerPoint that really needed a blank line half way through it? You know, maybe for a visual break.

Maybe your list contains subsets and it would just make more sense if there was a break in the flow.

Maybe something like this:

  • Item 1

Seeing Continuous Text Flow in the Print Layout View

Everyone has one. It’s inevitable. Yes, we all have a preferred view in MS Word. Some of us like the Normal view and others use the Web Layout view on a daily basis.

If you’re like me, you are a fan of the Print Layout view in Word. To me, that view is basically, “What you see is what you get,”… Continue reading

Reversing a Spell Checker “Oops”

Friday, November 16th, 2007

Reversing a Spell Checker “Oops”

Have you ever realized that either part way through a spell check or when you’re done, you’ve just told MS Word to Ignore All on something that should have been corrected?

Did you find yourself staring blankly at your computer, dreading the Find/Replace procedure you’re forced to run to fix the error? And even after that’s done, you’re probably going to double check the document… Continue reading

Zipping Around the Word Screen

Friday, November 2nd, 2007

Zipping Around the Word Screen

So, I’m sure we all know about the Page Up and Page Down buttons in MS Word, right? They’re a quick and easy way to jump through a document, moving one screen space at a time and scrolling through the document as it goes.

But, what about a few other uses for the Page Up and Page Down buttons? Interested in seeing what else they… Continue reading

Envelopes and Labels with Pizzazz

Friday, October 26th, 2007

Envelopes and Labels with Pizzazz

Have you ever found yourself in MS Word’s Envelopes and Labels window, desperately trying to change a font, but with no luck?

You probably noticed that the ways you make those changes in your document are locked to you. As long as that window is open, you’re not going to have access to the Format menu or any of the drop down menus you’re accustomed… Continue reading

Out of the Table and into the Document

Thursday, October 18th, 2007

Out of the Table and into the Document

Have some information in an MS Word table you need to get out of the table and into your document, just as plain old text?

I bet you’re dreading the thought of the old copy/paste routine to get all of that information out of the cells.

Interested in a quick and easy way to get that information out of the table with… Continue reading

How Far to the Margin?

Thursday, October 18th, 2007

How Far to the Margin?

Have you ever felt frustrated when working with MS Word’s tabs? I mean, you’re trying to set up your tab stops, but you’re finding it difficult to ensure that they are placed properly between the margins.

You’ve got the ruler displayed (View menu, Ruler choice), but it’s still a bit of a pain to double check that you’ve got it “just right.” It’s easy to… Continue reading

Your Ruler Preference

Thursday, October 18th, 2007

Your Ruler Preference

Do you use MS Word’s ruler feature with your documents? (You know, View menu, Ruler choice).

Ever find yourself wishing it was in a different measurement unit? (Let’s say it’s in inches and you want it in centimeters). Or, maybe you weren’t even using the ruler, because the way it measured just isn’t the way you think in terms of distance.

Still wishing for that different ruler… Continue reading

Graphic Headers for Word

Friday, October 12th, 2007

Graphic Headers for Word

Okay, so yesterday we discussed the placement of graphics (for example, company logos) into the header of an MS Excel worksheet.

Now, if you’re a Word user, you may have wanted that same ability in your documents and you may have took the initiative to look for that Insert Picture button found in Excel’s custom header window.

But, when the Header/Footer toolbar opened, you didn’t find… Continue reading

Customized Highlighting in Word

Friday, October 5th, 2007

Customized Highlighting in Word

Have you ever found it annoying that MS Word highlights text in lines? That is, it moves the highlight through the document one line at a time.

Ever wish you could just create a quick rectangle at any location and copy only what’s in the rectangle? You know, maybe the first half of many lines of text or the middle of a paragraph.

The good news… Continue reading

Split Rows Be Gone!

Friday, September 21st, 2007

Split Rows Be Gone!

So, you’ve just finished working on your MS Word document and it’s filled with tables. It’s time to put the finishing touches on the paper and as you’re taking a look, you notice a problem.

One of your tables extends between a couple of pages and one of the rows has been split into two parts. (You know, part of the row is at the bottom… Continue reading

A Quick Reversal to Word’s AutoCorrect

Friday, September 21st, 2007

A Quick Reversal to Word’s AutoCorrect

If you’re using a new version of MS Word, you’ve probably noticed some strange things happening on the screen as you’re working.

For example, have you ever noticed the little blue box that appears below the items that were affected by an AutoCorrect change?

It’s actually quite a handy little addition to MS Word.

When the AutoCorrect feature kicks in and makes a… Continue reading

Symbol Switcheroo

Friday, September 14th, 2007

Symbol Switcheroo

While we still have yesterday’s discussion on symbols in MS Word, I thought I’d add yet another idea to your ever growing list!

Today, let’s talk about symbol replacement. You know, when you already have a symbol in your document, but you change your mind about it and you want to use a different one. What do you do then?

Do you delete the first symbol, go to… Continue reading

AutoCorrect and Symbols

Friday, September 14th, 2007

Do you use a lot of symbols in MS Word?

I bet some of you know how to set shortcut key combinations for quick insertion of symbols, right?

If so, do you ever find yourself frustrated when you’re trying to remember a key combination to use that you know is available? I mean, it surely makes enough sense that you should remember it.

Yeah, that happens to me too. So… Continue reading

The Case of the Separated Date – Part 2

Friday, September 14th, 2007

The Case of the Separated Date – Part 2

About a month ago (on August 3, 2007 to be exact), we discussed a way to prevent a string of words from being separated onto different lines by MS Word when it wraps text. At that time, the suggestion of Shift + Enter was offered.

It’s a solution that works and if you’re not going to need to edit the file… Continue reading

Now, Why Did It Capitalize That?

Friday, August 31st, 2007

Now, Why Did It Capitalize That?

Ever find yourself irritated with MS Word because it keeps capitalizing the first letter of everything it perceives to be a sentence?

If you’ve ever made a list of things that shouldn’t be capitalized, you know what I mean. You’re constantly fighting Word as it continually capitalizes stuff without your permission!

Want to turn that little “feature” off?

Yes? I thought you’d say that!… Continue reading

Horizontal Borders/Dividers Using the Keyboard

Do you find yourself constantly drawing horizontal lines in MS Word? You know, using the drawing toolbar to draw lines as borders or dividers, in order to give your document a little extra pizzazz.

Are you tired of all the mouse work involved in the drawing toolbar? You know, turning on the line tool, drawing the line and then changing the style.

Wish you had… Continue reading

Just Give Me Some Text

Friday, August 24th, 2007

Just Give Me Some Text

Have you ever needed some text in an MS Word document to demonstrate something? You know, text where the content just doesn’t matter. Text for the sake of having text to show someone how to do something (text formatting, line spacing, indenting, bulleting, etc). Or, perhaps you just want to play with different fonts. You get the idea.

I know I’ve needed this before and… Continue reading

Select an Entire Table

Friday, August 24th, 2007

Select an Entire Table

Working with a table in MS Word?

Finding out you need to select the entire table to oh, let’s say, change the font or format the borders or whatever? The list could go on and on.

What do you do?

Do you select the first cell, hold the mouse button down and drag, hoping not to miss anything by releasing the mouse button too early or… Continue reading

Can You Please Repeat That?

Friday, August 24th, 2007

Can You Please Repeat That?

Here’s a great keyboard shortcut for repetitive tasks!

I tested it and found that it works great in MS Word and Excel. I also tried it in PowerPoint with very limited success and had no luck in MS Outlook or Outlook Express.

At any rate, in Word and Excel, this one can be a huge time saver.

The trick is all in one key: the… Continue reading

Date and Time Keyboard Shortcuts

Friday, August 17th, 2007

Date and Time Keyboard Shortcuts

If you’re someone who frequently inserts the current date and/or time into your MS Word documents or PowerPoint presentations, here’s a keyboard shortcut I just know you’re going to love!

In MS Word, you can press Alt + Shift + D to insert the current date and Alt + Shift + T to insert the current time.

In MS PowerPoint, if you press either combination… Continue reading

Fine Tune Your Printing Choices

Friday, August 17th, 2007

Fine Tune Your Printing Choices

So, you’re in need of a hard copy from an MS Word file, but you don’t need the entire file.

Maybe you just need a page or maybe even just a section or two.

If that is all you need, why are you printing the entire document?

Good question and unfortunately, there’s no good answer.

So, let’s explore a few ways you can get Word… Continue reading

See It All

Friday, August 17th, 2007

See It All

Need to know how many times a phrase or word appears in an MS Word document?

Afraid you’ve overused a word in your writing?

Looking for a quick way to search the document (a way that doesn’t involve manually looking through the text) so you can make sure you haven’t “thrown in” that favorite catch phrase one too many times?

If you answered “Yes,” here’s a quick… Continue reading

It’s in the Gutter

Friday, August 17th, 2007

It’s in the Gutter

Have you ever found yourself frustrated with a Word document you planned to bind?

You know, you’re planning to print the document you’ve spent hours preparing and then put it into a binder, report cover or other type of binding.

The problem arises when you start putting the pages into the binding. The left margin looks smaller than the right or even worse, some of the… Continue reading

The Case of the Separated Date

Thursday, August 2nd, 2007

The Case of the Separated Date

Don’t you hate it when MS Word takes a date in your document (such as August 3, 2007) and breaks it on two separate lines? I especially dislike seeing “August” at the end of one line, then “3, 2007″ at the beginning of the next.

Ever wonder how you could easily fix that mess, without starting a brand new paragraph?

Well, you’re not alone… Continue reading

Taking Control of Selections in Word XP

Thursday, August 2nd, 2007

Taking Control of Selections in Word XP

I’m sure most of you know that the Ctrl key can be a very powerful tool when highlighting non-adjacent items in a list or cells in MS Excel.

And I would also venture to say that at some point, you’ve been very frustrated with MS Word, because it just does not cooperate in the same way on this issue.

Word only wants to… Continue reading

Did You Know?

Friday, July 13th, 2007

Did You Know?

Did you know that in MS Word, you can edit your document while the Find window is still open?

I know, I know. I hear you!

Every time you’ve ever tried to edit a document while a window (such as the font formatting window) is open, you get nowhere. That window just sits there, open and waiting. You certainly aren’t going to make any changes to the… Continue reading

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