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Archive for the ‘MS Word’ Category



Faster Scrolling in Word

Friday, February 8th, 2008

Faster Scrolling in Word

Do you have an MS Word document that’s completely full of graphics? Hate the extra time it takes to scroll through a document like that? Would you like Word to work a little faster with the document for you?

If you’ve answered, “Yes, yes and yes,” here’s a quick trick to help with the slowdown that all the extra pictures tend to cause.

Word has the… Continue reading

Find and Replace with Graphics

Friday, February 1st, 2008

Find and Replace with Graphics

Ever find yourself working with a graphic in an MS Word document that had to be repeated and repeated and repeated?

Did you get tired of all the graphic insertions or the continuous copy and paste routine of placing the graphic in the file multiple times?

Wouldn’t it be nice to have a way to place it just once and then have Word “magically” place… Continue reading

Powered Up Arrow Keys in Word

Friday, February 1st, 2008

Powered Up Arrow Keys in Word

I’m sure you all know the basic ways of navigating through an MS Word document using the Page Up, Page Down, Home, End and arrow keys, right? Well, today, I thought we would take a look at turbo charging what the arrow keys can actually do for you!

You all know the left and right arrow keys will move you one character in either… Continue reading

No Accidental Replacement Saves

Friday, February 1st, 2008

No Accidental Replacement Saves

Do you have an MS Word, Excel or PowerPoint file you frequently open, make changes to and then save under a new name? Is it important for you not to lose the original information? How many times have you accidentally overwritten the original information with the new file?

I bet the answer to that is something along the lines of, “Way too many to remember!” I’d… Continue reading

Space It Out Again

Friday, January 25th, 2008

Space It Out

Ever find that you need a little extra space between two paragraphs in an MS Word document?

Thinking maybe a quick way to add a 12 point space before a paragraph would be a nice little trick to have up your sleeve?

Well, to insert that extra space before a paragraph, all you have to do is simply place the cursor anywhere in the paragraph and use… Continue reading

No More Misplaced Text

Friday, December 21st, 2007

No More Misplaced Text

Have you ever found yourself proofing an MS Word document, only to find that the text seems out of order?

You’re looking at the words and you’re thinking, “Now, what happened here?”

You know you didn’t type the text that way and yet, there it is. Your thoughts are all in a jumble.

Hmmm, was it a program glitch? A virus?

Fortunately, I can say, “No… Continue reading

Text to Table in Word

Friday, December 14th, 2007

Text to Table in Word

Here’s the situation: you have a list of items or names in MS Word that is in perfect condition. There are no typos and it’s exactly in the order you need it to be.

But of course, there’s always a catch. You now realize you need the list in a table.

So, now what?

You could draw/insert a table and then copy and paste each… Continue reading

More on Accents

Friday, December 14th, 2007

More on Accents

If you recall, we have previously discussed accented letters in MS Word. You know, things like ñ and à.

Well, it’s possible you’re not thrilled with the “finger acrobatics” that are required to make all those key combinations and maybe you’re looking for another way to insert some of those symbols.

So, here’s an alternate method you can use to insert accented letters!

First of all, you… Continue reading

Picture Perfect in Word

Friday, November 30th, 2007

Picture Perfect

Do you use a lot of pictures in your MS Word documents?

Do you spend a lot of time resizing them so that they will fit perfectly into the space you planned on?

After awhile, does your perfect picture look distorted and just plain wrong?

Want to reset it to its original size?

You could use the Reset Picture button from the Picture toolbar (Picture Tools ribbon in… Continue reading

See the Whole Page

Friday, November 30th, 2007

See the Whole Page

Here’s one that came in from a reader regarding MS Word and labels.

The reader inquired about how you could see a document that’s a whole page of labels in Word. You know, where you can edit them and make each one different, if that’s what you please.

It’s a very useful thing to know. I use this all the time at work and very rarely… Continue reading

What Grammar Rules Are You Using?

Wednesday, November 21st, 2007

What Grammar Rules Are You Using?

Have you ever found yourself wondering about the rules MS Word is using to make its grammar recommendations when you check your documents?

Ever wish you had a little peek into the madness behind it all?

Wish you could tell Word to stop checking a few things that just drive you crazy?

If any of this sounds familiar, read on to take a look… Continue reading

Come On, Give Me a Break!

Wednesday, November 21st, 2007

Give Me a Break!

Have you ever had a bulleted or numbered list in either MS Word or MS PowerPoint that really needed a blank line half way through it? You know, maybe for a visual break.

Maybe your list contains subsets and it would just make more sense if there was a break in the flow.

Maybe something like this:

  • Item 1

Seeing Continuous Text Flow in the Print Layout View

Everyone has one. It’s inevitable. Yes, we all have a preferred view in MS Word. Some of us like the Normal view and others use the Web Layout view on a daily basis.

If you’re like me, you are a fan of the Print Layout view in Word. To me, that view is basically, “What you see is what you get,”… Continue reading

Reversing a Spell Checker “Oops”

Friday, November 16th, 2007

Reversing a Spell Checker “Oops”

Have you ever realized that either part way through a spell check or when you’re done, you’ve just told MS Word to Ignore All on something that should have been corrected?

Did you find yourself staring blankly at your computer, dreading the Find/Replace procedure you’re forced to run to fix the error? And even after that’s done, you’re probably going to double check the document… Continue reading

Zipping Around the Word Screen

Friday, November 2nd, 2007

Zipping Around the Word Screen

So, I’m sure we all know about the Page Up and Page Down buttons in MS Word, right? They’re a quick and easy way to jump through a document, moving one screen space at a time and scrolling through the document as it goes.

But, what about a few other uses for the Page Up and Page Down buttons? Interested in seeing what else they… Continue reading

Envelopes and Labels with Pizzazz

Friday, October 26th, 2007

Envelopes and Labels with Pizzazz

Have you ever found yourself in MS Word’s Envelopes and Labels window, desperately trying to change a font, but with no luck?

You probably noticed that the ways you make those changes in your document are locked to you. As long as that window is open, you’re not going to have access to the Format menu or any of the drop down menus you’re accustomed… Continue reading

Out of the Table and into the Document

Thursday, October 18th, 2007

Out of the Table and into the Document

Have some information in an MS Word table you need to get out of the table and into your document, just as plain old text?

I bet you’re dreading the thought of the old copy/paste routine to get all of that information out of the cells.

Interested in a quick and easy way to get that information out of the table with… Continue reading

How Far to the Margin?

Thursday, October 18th, 2007

How Far to the Margin?

Have you ever felt frustrated when working with MS Word’s tabs? I mean, you’re trying to set up your tab stops, but you’re finding it difficult to ensure that they are placed properly between the margins.

You’ve got the ruler displayed (View menu, Ruler choice), but it’s still a bit of a pain to double check that you’ve got it “just right.” It’s easy to… Continue reading

Your Ruler Preference

Thursday, October 18th, 2007

Your Ruler Preference

Do you use MS Word’s ruler feature with your documents? (You know, View menu, Ruler choice).

Ever find yourself wishing it was in a different measurement unit? (Let’s say it’s in inches and you want it in centimeters). Or, maybe you weren’t even using the ruler, because the way it measured just isn’t the way you think in terms of distance.

Still wishing for that different ruler… Continue reading

Graphic Headers for Word

Friday, October 12th, 2007

Graphic Headers for Word

Okay, so yesterday we discussed the placement of graphics (for example, company logos) into the header of an MS Excel worksheet.

Now, if you’re a Word user, you may have wanted that same ability in your documents and you may have took the initiative to look for that Insert Picture button found in Excel’s custom header window.

But, when the Header/Footer toolbar opened, you didn’t find… Continue reading

Customized Highlighting in Word

Friday, October 5th, 2007

Customized Highlighting in Word

Have you ever found it annoying that MS Word highlights text in lines? That is, it moves the highlight through the document one line at a time.

Ever wish you could just create a quick rectangle at any location and copy only what’s in the rectangle? You know, maybe the first half of many lines of text or the middle of a paragraph.

The good news… Continue reading

Split Rows Be Gone!

Friday, September 21st, 2007

Split Rows Be Gone!

So, you’ve just finished working on your MS Word document and it’s filled with tables. It’s time to put the finishing touches on the paper and as you’re taking a look, you notice a problem.

One of your tables extends between a couple of pages and one of the rows has been split into two parts. (You know, part of the row is at the bottom… Continue reading

A Quick Reversal to Word’s AutoCorrect

Friday, September 21st, 2007

A Quick Reversal to Word’s AutoCorrect

If you’re using a new version of MS Word, you’ve probably noticed some strange things happening on the screen as you’re working.

For example, have you ever noticed the little blue box that appears below the items that were affected by an AutoCorrect change?

It’s actually quite a handy little addition to MS Word.

When the AutoCorrect feature kicks in and makes a… Continue reading

Symbol Switcheroo

Friday, September 14th, 2007

Symbol Switcheroo

While we still have yesterday’s discussion on symbols in MS Word, I thought I’d add yet another idea to your ever growing list!

Today, let’s talk about symbol replacement. You know, when you already have a symbol in your document, but you change your mind about it and you want to use a different one. What do you do then?

Do you delete the first symbol, go to… Continue reading

AutoCorrect and Symbols

Friday, September 14th, 2007

Do you use a lot of symbols in MS Word?

I bet some of you know how to set shortcut key combinations for quick insertion of symbols, right?

If so, do you ever find yourself frustrated when you’re trying to remember a key combination to use that you know is available? I mean, it surely makes enough sense that you should remember it.

Yeah, that happens to me too. So… Continue reading

The Case of the Separated Date – Part 2

Friday, September 14th, 2007

The Case of the Separated Date – Part 2

About a month ago (on August 3, 2007 to be exact), we discussed a way to prevent a string of words from being separated onto different lines by MS Word when it wraps text. At that time, the suggestion of Shift + Enter was offered.

It’s a solution that works and if you’re not going to need to edit the file… Continue reading

Now, Why Did It Capitalize That?

Friday, August 31st, 2007

Now, Why Did It Capitalize That?

Ever find yourself irritated with MS Word because it keeps capitalizing the first letter of everything it perceives to be a sentence?

If you’ve ever made a list of things that shouldn’t be capitalized, you know what I mean. You’re constantly fighting Word as it continually capitalizes stuff without your permission!

Want to turn that little “feature” off?

Yes? I thought you’d say that!… Continue reading

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