Editing a Document With the Print Preview Window
Here’s the scenario:
You just finished working on a masterpiece in MS Word and you’re in the Print Preview window taking one last look at it. You know, just to make sure it’s perfect.
Then suddenly, there it is. A mistake!
What do you do?
Close the Print Preview window, taking you back to the document where you fix the mistake and… Continue reading
Wrapping It “All” Up
Let’s take a quick minute to expand on the “Save It All” tip.
Last week, we discussed that when you hold the Shift key down and go to the File menu, you get a new command on the menu called “Save All.”
Now, take a look at the command just above Save All.
See it?
Close All works pretty much like you’d expect. It will… Continue reading
Keys With Style
Do you use MS Word’s styles?
You know, like this:
Look familiar?
If your answer is yes and you prefer key combinations over using the mouse, here’s the information for which you’ve been waiting!
Whether you’re changing the style of an already typed text (highlight it first) or simply changing the style in order to begin typing the text, here’s the scoop:
Breaking the Connection: MS Word’s Headers and Footers
Here’s the scenario: You’re working in MS Word and it’s time to set up your header or footer information.
Everything is going well, except there’s one small catch. (Isn’t there just always “one small catch”?!)
The document you’re working on requires different header or footer information at different locations. (Maybe you need the first few pages numbered with Roman Numerals and the… Continue reading
White Space: Be Gone!
If you’re like me, you like to work in MS Word using the Print Layout view.
I simply like to be able to see my whole page, margins and all. I also like to keep an eye on the layout of the document without always jumping to Print Preview.
Now, once in awhile, I find myself working on documents that have a lot of empty space… Continue reading
Left and Right for a Single Line
Ever find yourself in need of both a left and right alignment of text on the same line in MS Word?
What did you do?
I know some pretty determined people and I’ve seen all kinds of solutions for this. Many included things like a lot of extra spaces and multiple columns and at first, these may seem like a good idea, but… Continue reading
Just One More Thing About Sections
Having trouble with the formatting of different sections? Have you changed formatting (maybe borders, columns, etc.) in one section, expecting the changes to be contained there, only to find that the change happened everywhere?
When you start trying to change formatting within a section, you need to pay close attention to one extra detail.
Be sure to place your cursor within the section to… Continue reading
Seeing the Unseen
So, if you followed yesterday’s tip on section breaks, you may have come to a point where you felt that life would be so much easier if you could only see where all those sections begin and end. Am I right?
Should this be the case for you, here’s a little follow up information to help you out.
If you’re looking to “see” the breaks, you’ll need… Continue reading
Paragraphs, Pages and Sections Too?
Okay, so we all have experience with paragraphs and pages in MS Word, but did you know you have further options for sub-dividing your documents?
No?
Well, let me fill you in.
According to Word’s online help, Sections are “a portion of a document in which you set certain page formatting options. You create a new section when you want to change such properties as… Continue reading
Double Space Every Time
Do you frequently switch the line spacing in MS Word to double?
Maybe the switch is happening more often than not?
Wouldn’t it be nice if Word was set to double space all the time and you could switch back to single spacing during those few times when you need it?
I bet you’ve even gone so far as to investigate the Format menu, Paragraph choice… Continue reading
Please Ignore Me
Have you ever accidentally hit one of the Ignore buttons (especially the Ignore All button) when spellchecking an MS Word document?
How maddening is that?
Now, Word isn’t even noting the problem and you’ve got to very carefully pick through the document to check for the problem, with no assistance from Word whatsoever.
Or do you?
What if there was a way to tell Word to recheck… Continue reading
Find It Again and Again and Again
Do you use MS Word’s Find feature?
Ever discover that the Find window is in the way when you’re trying to locate the same text phrase multiple times?
I mean, it really is easier to leave the window open to use the Find Next button repeatedly than it is to close that window and start over each time. The inconvenience of the open… Continue reading
Styles Following Styles
Do you use styles in MS Word?
Do you always follow one particular style with another one? Maybe a certain heading style is always followed by another style in whatever work you do.
Would you like a way to get Word to make the style switch automatically?
Yeah, who wouldn’t in cases where the style switch is made so frequently?
You’ll be surprised at just how simple… Continue reading
Navigation Shortcuts for MS Word: The Scroll Bar
To go along with yesterday’s tip, here are a few tidbits for document navigation in MS Word with the mouse on the vertical scroll bar.
The first and easiest is to realize that when you click and hold on the scroll bar, a text box will appear that tells you what page you’re scrolling to and the section title that begins the… Continue reading
Navigation Shortcuts for MS Word: The Keyboard
Picture this: You’re working on the ultimate document. I mean, it’s a masterpiece! Too bad the masterpiece is also a nightmare though. It’s easily the longest document you’ve ever edited and the navigation through all those pages is just a huge headache. (Not to mention the back and forth, back and forth between the keyboard and the mouse). I bet you’re looking for… Continue reading
Click, Click: Text Formatting Trick
Many of you may be aware of the Change Case text options in the Format menu of MS Word. This wonderful feature will allow you to take text and, in one quick swoop, change the case of every letter to match your needs.
From the Change Case options, you can make text all lower case, all upper case, sentence case, toggle case or title… Continue reading
Word Font Window: On Demand
Okay, so when working in MS Word, we all know about the usual toolbar buttons and lists that allow us quick access to things like font type, size, bold, italics, underline, color, etc.
But, did you know that there are even more aspects of your fonts that can be manipulated?
There are things like character spacing and text effects to be explored, along with options… Continue reading
Where’s Your Status?
I don’t know about you, but I definitely use MS Word’s status bar a lot. You know, the bar of information at the bottom of the program window that lists the page number, total number of pages, cursor placement and the rest.
Well, if you’ve come to depend on this information like I have, if you ever open Word and discover that it’s missing, it could… Continue reading
A Sequence With a Different Look
So, I’m sure you all know about Word’s ability to create numbered and lettered lists.
I’m also equally certain that you’ve had Word take over a list or two and do the numbering for you, once the program noticed the pattern.
So, here’s my question for today: Did you know that there are a variety of formats that Word will mimic as it continues… Continue reading
Just a Little Too Long
Have an MS Word document that is just a bit too long? A few lines stuck on that last page? Wish you could “shrink” the document a bit and lose that last page?
Well, I suppose you could try a different font size. Or, you know, adjusting it up and down just to find the exact change that will remove the need for the unwanted… Continue reading
View It Quicker
Work with large or complex documents in MS Word?
Do those huge documents take awhile to come up in Word? How about when you try to scroll through it? Frustrated with the lag time?
If you’d like a way to speed the viewing process up, then why not give this little trick a try?
What we’re going to look at is Word’s draft font option. What’s that… Continue reading
Restart or Continue?
Here’s one I thought would make a nice companion thought to last Friday’s MS Office tip about ending bulleted and numbered lists.
Specifically, let’s talk about breaking the numbered lists.
When you take a numbered list and break it by taking a line of it and changing it to the Normal Style, you might find that the numbering continues on below into the newly created second list.… Continue reading
Turn the List Off
Do you have trouble ending your MS Word bulleted or numbered lists?
You know what I mean. You have this great list going, the last item is done and you hit the Enter key to continue on with your document. Of course, we all know what happens next. Word has other plans and continues on with the numbers or bullet points.
So, now what?
Well, most… Continue reading
Love Those Symbols
Do you find that you’re constantly in MS Word’s Symbol window trying to insert one thing or another?
Ever use more than one symbol in your document? Did you know in advance that you’d need them all?
If you did, then I’ve got to ask: How many times did you open that Symbols window?
More than you wanted to, I’m sure. So, your next thought has to… Continue reading
Tampering with Word’s Templates
Does MS Word have a template that you really like? Well, except for a couple of small things here and there, of course.
What’s your solution?
Most people I know simply use the template and repeatedly make the same changes each time they use it.
While this plan works, it’s quite annoying to make those changes over and over again. I’m all for removing unnecessary repetitive… Continue reading
Mix and Match Labels
Do you use MS Word for labels?
Ever need to print different labels on the same sheet? (I know I do it all the time at work. I never seem to need 30 of the same thing and I rarely use them for addresses).
Have you figured out how to get Word to give you a blank sheet of labels to work with or are you… Continue reading
Do you use MS Word Styles?
Ever get frustrated when you change a single paragraph with a specific style, forcing you to go and change the rest?
Or, maybe you go through and highlight them all with the Ctrl key and then make the change.
Either way, it takes too much time.
How about a method for making… Continue reading
