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Archive for the ‘MS Word’ Category



Bracketing in Word

Friday, July 6th, 2007

Bracketing in Word

Have you ever wondered how “they” do it?

You know, the people who can create documents with things that look like this:

Of course, I’m referring to the brackets that allow you to group items. Ever wonder where people are getting them from?

I mean, there’s one on the keyboard, but you’ve got to sincerely doubt that it can be manipulated that way, don’t you think?… Continue reading

Mystery of the Extra Labels

Friday, July 6th, 2007

Mystery of the Extra Labels

So, the other day, I was sitting next to my sister as she worked on creating a new page of address labels. She was looking to have an entire page of the same address, which is a pretty common thing.

As we were talking, I’m watching what she’s doing. She types the new address in the first label, copies it and then individually pastes it… Continue reading

That’s Not What I Selected!

Friday, July 6th, 2007

That’s Not What I Selected!

Here’s the scenario: You’re working in MS Word, happily highlighting this and that, editing the document that will surely become a perfect specimen of word processing.

But wait! What’s that?

You highlighted part of a word and now, you suddenly have the whole word highlighted!

Is there something wrong with this thing?

Don’t panic.

Nothing’s wrong. There’s actually a very good reason for this strange… Continue reading

Get Out of That List Quickly

Friday, July 6th, 2007

Get Out of That List Quickly

If you’re like me, you don’t really mind the automatic numbering and bulleting MS Word does with lists.

You know, when Word realizes you’re creating a list and it helps you along with the same continued formatting.

But, after working with many different people, I have found that some folks just don’t seem to know how to get out of the list. That is… Continue reading

Current Date and Time

Friday, June 29th, 2007

Current Date and Time

Not too long ago, I got an e-mail from a reader who needed to know the keyboard shortcuts for the current date and time in MS Word.

Since these are always handy tidbits to know, I thought it would make a quick and useful wrap-up to the week!

In MS Word:

  • Alt + Shift + D will insert the current date into your document.
  • Alt

Format Copy and Paste

Friday, June 29th, 2007

Format Copy and Paste

Do you like the Format Painter in MS Word and MS PowerPoint?

Do you find it frustrating that when you forget to double click the button, it shuts off after just one paste?

Or, have you ever tried to interrupt the process of format painting by editing some text, only to find that the program has “forgotten” the formatting you intended to paint once you were… Continue reading

Delete vs. Backspace

Friday, June 29th, 2007

Delete vs. Backspace

Work with MS Word tables?

Ever try to remove cells, rows or columns by highlighting them and then hitting the Delete key?

What happened?

Certainly not what you had hoped for, I’m sure. Instead of deleting the cells, only the data is gone.

Now what?

Well, I suppose you could rehighlight the cells and then use the Table menu, Delete submenu, but who wants to do all… Continue reading

Editing a Document With the Print Preview Window

Here’s the scenario:

You just finished working on a masterpiece in MS Word and you’re in the Print Preview window taking one last look at it. You know, just to make sure it’s perfect.

Then suddenly, there it is. A mistake!

What do you do?

Close the Print Preview window, taking you back to the document where you fix the mistake and… Continue reading

Wrapping It “All” Up

Friday, June 15th, 2007

Wrapping It “All” Up

Let’s take a quick minute to expand on the “Save It All” tip.

Last week, we discussed that when you hold the Shift key down and go to the File menu, you get a new command on the menu called “Save All.”

Now, take a look at the command just above Save All.

See it?

Close All works pretty much like you’d expect. It will… Continue reading

Keys With Style

Friday, June 1st, 2007

Keys With Style

Do you use MS Word’s styles?

You know, like this:

Look familiar?

If your answer is yes and you prefer key combinations over using the mouse, here’s the information for which you’ve been waiting!

Whether you’re changing the style of an already typed text (highlight it first) or simply changing the style in order to begin typing the text, here’s the scoop:

  • Ctrl + Alt

Breaking the Connection: MS Word’s Headers and Footers

Here’s the scenario: You’re working in MS Word and it’s time to set up your header or footer information.

Everything is going well, except there’s one small catch. (Isn’t there just always “one small catch”?!)

The document you’re working on requires different header or footer information at different locations. (Maybe you need the first few pages numbered with Roman Numerals and the… Continue reading

White Space: Be Gone!

Friday, May 25th, 2007

White Space: Be Gone!

If you’re like me, you like to work in MS Word using the Print Layout view.

I simply like to be able to see my whole page, margins and all. I also like to keep an eye on the layout of the document without always jumping to Print Preview.

Now, once in awhile, I find myself working on documents that have a lot of empty space… Continue reading

Left and Right for a Single Line

Friday, May 25th, 2007

Left and Right for a Single Line

Ever find yourself in need of both a left and right alignment of text on the same line in MS Word?

What did you do?

I know some pretty determined people and I’ve seen all kinds of solutions for this. Many included things like a lot of extra spaces and multiple columns and at first, these may seem like a good idea, but… Continue reading

Just One More Thing About Sections

Friday, May 18th, 2007

Just One More Thing About Sections

Having trouble with the formatting of different sections? Have you changed formatting (maybe borders, columns, etc.) in one section, expecting the changes to be contained there, only to find that the change happened everywhere?

When you start trying to change formatting within a section, you need to pay close attention to one extra detail.

Be sure to place your cursor within the section to… Continue reading

Seeing the Unseen

Friday, May 18th, 2007

Seeing the Unseen

So, if you followed yesterday’s tip on section breaks, you may have come to a point where you felt that life would be so much easier if you could only see where all those sections begin and end. Am I right?

Should this be the case for you, here’s a little follow up information to help you out.

If you’re looking to “see” the breaks, you’ll need… Continue reading

Paragraphs, Pages and Sections Too?

Okay, so we all have experience with paragraphs and pages in MS Word, but did you know you have further options for sub-dividing your documents?

No?

Well, let me fill you in.

According to Word’s online help, Sections are “a portion of a document in which you set certain page formatting options. You create a new section when you want to change such properties as… Continue reading

Double Space Every Time

Thursday, May 10th, 2007

Double Space Every Time

Do you frequently switch the line spacing in MS Word to double?

Maybe the switch is happening more often than not?

Wouldn’t it be nice if Word was set to double space all the time and you could switch back to single spacing during those few times when you need it?

I bet you’ve even gone so far as to investigate the Format menu, Paragraph choice… Continue reading

Please Ignore Me

Friday, May 4th, 2007

Please Ignore Me

Have you ever accidentally hit one of the Ignore buttons (especially the Ignore All button) when spellchecking an MS Word document?

How maddening is that?

Now, Word isn’t even noting the problem and you’ve got to very carefully pick through the document to check for the problem, with no assistance from Word whatsoever.

Or do you?

What if there was a way to tell Word to recheck… Continue reading

Find It Again and Again and Again

Friday, May 4th, 2007

Find It Again and Again and Again

Do you use MS Word’s Find feature?

Ever discover that the Find window is in the way when you’re trying to locate the same text phrase multiple times?

I mean, it really is easier to leave the window open to use the Find Next button repeatedly than it is to close that window and start over each time. The inconvenience of the open… Continue reading

Styles Following Styles

Friday, May 4th, 2007

Styles Following Styles

Do you use styles in MS Word?

Do you always follow one particular style with another one? Maybe a certain heading style is always followed by another style in whatever work you do.

Would you like a way to get Word to make the style switch automatically?

Yeah, who wouldn’t in cases where the style switch is made so frequently?

You’ll be surprised at just how simple… Continue reading

Navigation Shortcuts for MS Word: The Scroll Bar

To go along with yesterday’s tip, here are a few tidbits for document navigation in MS Word with the mouse on the vertical scroll bar.

The first and easiest is to realize that when you click and hold on the scroll bar, a text box will appear that tells you what page you’re scrolling to and the section title that begins the… Continue reading

Navigation Shortcuts for MS Word: The Keyboard

Picture this: You’re working on the ultimate document. I mean, it’s a masterpiece! Too bad the masterpiece is also a nightmare though. It’s easily the longest document you’ve ever edited and the navigation through all those pages is just a huge headache. (Not to mention the back and forth, back and forth between the keyboard and the mouse). I bet you’re looking for… Continue reading

Click, Click: Text Formatting Trick

Friday, April 13th, 2007

Click, Click: Text Formatting Trick

Many of you may be aware of the Change Case text options in the Format menu of MS Word. This wonderful feature will allow you to take text and, in one quick swoop, change the case of every letter to match your needs.

From the Change Case options, you can make text all lower case, all upper case, sentence case, toggle case or title… Continue reading

Word Font Window: On Demand

Friday, April 6th, 2007

Word Font Window: On Demand

Okay, so when working in MS Word, we all know about the usual toolbar buttons and lists that allow us quick access to things like font type, size, bold, italics, underline, color, etc.

But, did you know that there are even more aspects of your fonts that can be manipulated?

There are things like character spacing and text effects to be explored, along with options… Continue reading

Where’s Your Status?

Friday, March 30th, 2007

Where’s Your Status?

I don’t know about you, but I definitely use MS Word’s status bar a lot. You know, the bar of information at the bottom of the program window that lists the page number, total number of pages, cursor placement and the rest.

Well, if you’ve come to depend on this information like I have, if you ever open Word and discover that it’s missing, it could… Continue reading

A Sequence With a Different Look

Friday, March 16th, 2007

A Sequence With a Different Look

So, I’m sure you all know about Word’s ability to create numbered and lettered lists.

I’m also equally certain that you’ve had Word take over a list or two and do the numbering for you, once the program noticed the pattern.

So, here’s my question for today: Did you know that there are a variety of formats that Word will mimic as it continues… Continue reading

Just a Little Too Long

Friday, March 16th, 2007

Just a Little Too Long

Have an MS Word document that is just a bit too long? A few lines stuck on that last page? Wish you could “shrink” the document a bit and lose that last page?

Well, I suppose you could try a different font size. Or, you know, adjusting it up and down just to find the exact change that will remove the need for the unwanted… Continue reading

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