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Archive for the ‘MS Word’ Category

Please Ignore Me

Friday, May 4th, 2007

Please Ignore Me

Have you ever accidentally hit one of the Ignore buttons (especially the Ignore All button) when spellchecking an MS Word document?

How maddening is that?

Now, Word isn’t even noting the problem and you’ve got to very carefully pick through the document to check for the problem, with no assistance from Word whatsoever.

Or do you?

What if there was a way to tell Word to recheck… Continue reading

Find It Again and Again and Again

Friday, May 4th, 2007

Find It Again and Again and Again

Do you use MS Word’s Find feature?

Ever discover that the Find window is in the way when you’re trying to locate the same text phrase multiple times?

I mean, it really is easier to leave the window open to use the Find Next button repeatedly than it is to close that window and start over each time. The inconvenience of the open… Continue reading

Styles Following Styles

Friday, May 4th, 2007

Styles Following Styles

Do you use styles in MS Word?

Do you always follow one particular style with another one? Maybe a certain heading style is always followed by another style in whatever work you do.

Would you like a way to get Word to make the style switch automatically?

Yeah, who wouldn’t in cases where the style switch is made so frequently?

You’ll be surprised at just how simple… Continue reading

Navigation Shortcuts for MS Word: The Scroll Bar

To go along with yesterday’s tip, here are a few tidbits for document navigation in MS Word with the mouse on the vertical scroll bar.

The first and easiest is to realize that when you click and hold on the scroll bar, a text box will appear that tells you what page you’re scrolling to and the section title that begins the… Continue reading

Navigation Shortcuts for MS Word: The Keyboard

Picture this: You’re working on the ultimate document. I mean, it’s a masterpiece! Too bad the masterpiece is also a nightmare though. It’s easily the longest document you’ve ever edited and the navigation through all those pages is just a huge headache. (Not to mention the back and forth, back and forth between the keyboard and the mouse). I bet you’re looking for… Continue reading

Click, Click: Text Formatting Trick

Friday, April 13th, 2007

Click, Click: Text Formatting Trick

Many of you may be aware of the Change Case text options in the Format menu of MS Word. This wonderful feature will allow you to take text and, in one quick swoop, change the case of every letter to match your needs.

From the Change Case options, you can make text all lower case, all upper case, sentence case, toggle case or title… Continue reading

Word Font Window: On Demand

Friday, April 6th, 2007

Word Font Window: On Demand

Okay, so when working in MS Word, we all know about the usual toolbar buttons and lists that allow us quick access to things like font type, size, bold, italics, underline, color, etc.

But, did you know that there are even more aspects of your fonts that can be manipulated?

There are things like character spacing and text effects to be explored, along with options… Continue reading

Where’s Your Status?

Friday, March 30th, 2007

Where’s Your Status?

I don’t know about you, but I definitely use MS Word’s status bar a lot. You know, the bar of information at the bottom of the program window that lists the page number, total number of pages, cursor placement and the rest.

Well, if you’ve come to depend on this information like I have, if you ever open Word and discover that it’s missing, it could… Continue reading

A Sequence With a Different Look

Friday, March 16th, 2007

A Sequence With a Different Look

So, I’m sure you all know about Word’s ability to create numbered and lettered lists.

I’m also equally certain that you’ve had Word take over a list or two and do the numbering for you, once the program noticed the pattern.

So, here’s my question for today: Did you know that there are a variety of formats that Word will mimic as it continues… Continue reading

Just a Little Too Long

Friday, March 16th, 2007

Just a Little Too Long

Have an MS Word document that is just a bit too long? A few lines stuck on that last page? Wish you could “shrink” the document a bit and lose that last page?

Well, I suppose you could try a different font size. Or, you know, adjusting it up and down just to find the exact change that will remove the need for the unwanted… Continue reading

View It Quicker

Friday, March 9th, 2007

View It Quicker

Work with large or complex documents in MS Word?

Do those huge documents take awhile to come up in Word? How about when you try to scroll through it? Frustrated with the lag time?

If you’d like a way to speed the viewing process up, then why not give this little trick a try?

What we’re going to look at is Word’s draft font option. What’s that… Continue reading

Restart or Continue?

Friday, March 2nd, 2007

Restart or Continue?

Here’s one I thought would make a nice companion thought to last Friday’s MS Office tip about ending bulleted and numbered lists.

Specifically, let’s talk about breaking the numbered lists.

When you take a numbered list and break it by taking a line of it and changing it to the Normal Style, you might find that the numbering continues on below into the newly created second list.… Continue reading

Turn the List Off

Friday, February 23rd, 2007

Turn the List Off

Do you have trouble ending your MS Word bulleted or numbered lists?

You know what I mean. You have this great list going, the last item is done and you hit the Enter key to continue on with your document. Of course, we all know what happens next. Word has other plans and continues on with the numbers or bullet points.

So, now what?

Well, most… Continue reading

Love Those Symbols

Friday, February 23rd, 2007

Love Those Symbols

Do you find that you’re constantly in MS Word’s Symbol window trying to insert one thing or another?

Ever use more than one symbol in your document? Did you know in advance that you’d need them all?

If you did, then I’ve got to ask: How many times did you open that Symbols window?

More than you wanted to, I’m sure. So, your next thought has to… Continue reading

Tampering with Word’s Templates

Friday, February 16th, 2007

Tampering with Word’s Templates

Does MS Word have a template that you really like? Well, except for a couple of small things here and there, of course.

What’s your solution?

Most people I know simply use the template and repeatedly make the same changes each time they use it.

While this plan works, it’s quite annoying to make those changes over and over again. I’m all for removing unnecessary repetitive… Continue reading

Mix and Match Labels

Friday, February 16th, 2007

Mix and Match Labels

Do you use MS Word for labels?

Ever need to print different labels on the same sheet? (I know I do it all the time at work. I never seem to need 30 of the same thing and I rarely use them for addresses).

Have you figured out how to get Word to give you a blank sheet of labels to work with or are you… Continue reading

One Modify For All

Friday, February 2nd, 2007

Do you use MS Word Styles?

Ever get frustrated when you change a single paragraph with a specific style, forcing you to go and change the rest?

Or, maybe you go through and highlight them all with the Ctrl key and then make the change.

Either way, it takes too much time.

How about a method for making… Continue reading

Shape It Up

Friday, February 2nd, 2007

Shape It Up

Do you like MS WordArt’s flash, but not always the shape of the text when it’s created?

Do you know that you don’t have to settle for the default shape of your WordArt text?

It’s definitely within your control and just a quick couple of clicks away. With that, you can easily change your favorite WordArt into different shapes, arcs, banners, etc. It will take you longer… Continue reading

Back to Where I Was

Friday, January 26th, 2007

Back to Where I Was

Work with long documents in MS Word?

Ever find yourself editing a large document, jumping from location to location, only to realize that you should have done just one more thing at the last editing spot?

How annoying is that? To have to go back through the document and find that exact position again.

Well, wait! What if we could return with nothing more than… Continue reading

Some Function Key Help

Saturday, January 6th, 2007

Some Function Key Help

Do you like to use Word’s function keys (F1, F2, etc.), but find it difficult to remember what each one does? Find yourself “lost” as you hit one first and then another, hoping for a desired effect?

How would you like Word to display a little “cheat sheet” right in the program window, so you won’t have to worry about forgetting again?

And, to sweeten the… Continue reading

Clean It Up

Friday, December 15th, 2006

Ever feel overwhelmed by all the formatting you’ve applied to your MS Word document?

I bet you’ve often wished for a quick way to start over. That is, to strip the text of all the special formatting and start completely over. You know, start with a clean slate (without undoing each format change individually) so you can create consistent formatting throughout the document.

I’m sure many of you are thinking… Continue reading

New Default Tab Stops

Friday, December 15th, 2006

New Default Tab Stops

We all know that Word has default tab stops set at every one-half inch. Usually this works just fine, but what if you have a need to change them?

What if you now need a tab stop at one inch intervals instead?

Do you simply hit the tab button twice?

Oh, let’s hope not.

Do you go through and set all the tab stops to one… Continue reading

A Blue Wave

Friday, December 8th, 2006

A Blue Wave

We all know about MS Word’s ability to mark spelling and grammar errors with the infamous red and green lines, right? Well, have you ever found yourself wishing that Word could help out with formatting issues too?

You’re in luck! It can. Word does possess the ability to mark formatting inconsistencies when it notices that the formatting is very close to other formatting in the document.

Maybe… Continue reading

Looking for Another Word

Friday, December 1st, 2006

Ever find that you overuse a particular word in an MS Word document?

So, here you are trying to come up with another word (also known as a synonym), but you’re having no luck. What do you do?

You could pull out the old reference book and start looking or you could let Word do that for you!

Hmmm, what a… Continue reading

Better Background

Wednesday, November 22nd, 2006

Better Background

Note: Although this is another MS Office tip, it can benefit you in more ways than one. It does involve MS Word, but it will help you more with your daily computer activities and that’s something we all can enjoy!

Do you go through a lot of documents when you’re working on your computer? Doesn’t that tend to strain your eyes a little? I know it even happens… Continue reading

Know Your Boundaries

Friday, October 27th, 2006

Know Your Boundaries

Do you use Word’s Print or Web Layout? Ever find yourself trying to guess how close you are to the text boundaries you’ve set with your margins?

Let’s consider this situation: You’re trying to place a graphic within your document and you don’t want it in the margins. So, where exactly is the edge? We could “eyeball” it and guess based on the rulers. We could scroll… Continue reading

Speeding Through the Reds and Greens

Thursday, October 19th, 2006

Speeding Through the Reds and Greens

We’re all aware of MS Word’s helpful little hints when it begins to underline our text with red and green.

When we see the green, we need to take a look at the grammar and the red is a subtle hint that we’ve either misspelled something or have a typo.

As I’m sure you also know, you can right click on one of these… Continue reading

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