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Archive for the ‘MS Word’ Category

View It Quicker

Friday, March 9th, 2007

View It Quicker

Work with large or complex documents in MS Word?

Do those huge documents take awhile to come up in Word? How about when you try to scroll through it? Frustrated with the lag time?

If you’d like a way to speed the viewing process up, then why not give this little trick a try?

What we’re going to look at is Word’s draft font option. What’s that… Continue reading

Restart or Continue?

Friday, March 2nd, 2007

Restart or Continue?

Here’s one I thought would make a nice companion thought to last Friday’s MS Office tip about ending bulleted and numbered lists.

Specifically, let’s talk about breaking the numbered lists.

When you take a numbered list and break it by taking a line of it and changing it to the Normal Style, you might find that the numbering continues on below into the newly created second list.… Continue reading

Turn the List Off

Friday, February 23rd, 2007

Turn the List Off

Do you have trouble ending your MS Word bulleted or numbered lists?

You know what I mean. You have this great list going, the last item is done and you hit the Enter key to continue on with your document. Of course, we all know what happens next. Word has other plans and continues on with the numbers or bullet points.

So, now what?

Well, most… Continue reading

Love Those Symbols

Friday, February 23rd, 2007

Love Those Symbols

Do you find that you’re constantly in MS Word’s Symbol window trying to insert one thing or another?

Ever use more than one symbol in your document? Did you know in advance that you’d need them all?

If you did, then I’ve got to ask: How many times did you open that Symbols window?

More than you wanted to, I’m sure. So, your next thought has to… Continue reading

Tampering with Word’s Templates

Friday, February 16th, 2007

Tampering with Word’s Templates

Does MS Word have a template that you really like? Well, except for a couple of small things here and there, of course.

What’s your solution?

Most people I know simply use the template and repeatedly make the same changes each time they use it.

While this plan works, it’s quite annoying to make those changes over and over again. I’m all for removing unnecessary repetitive… Continue reading

Mix and Match Labels

Friday, February 16th, 2007

Mix and Match Labels

Do you use MS Word for labels?

Ever need to print different labels on the same sheet? (I know I do it all the time at work. I never seem to need 30 of the same thing and I rarely use them for addresses).

Have you figured out how to get Word to give you a blank sheet of labels to work with or are you… Continue reading

One Modify For All

Friday, February 2nd, 2007

Do you use MS Word Styles?

Ever get frustrated when you change a single paragraph with a specific style, forcing you to go and change the rest?

Or, maybe you go through and highlight them all with the Ctrl key and then make the change.

Either way, it takes too much time.

How about a method for making… Continue reading

Shape It Up

Friday, February 2nd, 2007

Shape It Up

Do you like MS WordArt’s flash, but not always the shape of the text when it’s created?

Do you know that you don’t have to settle for the default shape of your WordArt text?

It’s definitely within your control and just a quick couple of clicks away. With that, you can easily change your favorite WordArt into different shapes, arcs, banners, etc. It will take you longer… Continue reading

Back to Where I Was

Friday, January 26th, 2007

Back to Where I Was

Work with long documents in MS Word?

Ever find yourself editing a large document, jumping from location to location, only to realize that you should have done just one more thing at the last editing spot?

How annoying is that? To have to go back through the document and find that exact position again.

Well, wait! What if we could return with nothing more than… Continue reading

Some Function Key Help

Saturday, January 6th, 2007

Some Function Key Help

Do you like to use Word’s function keys (F1, F2, etc.), but find it difficult to remember what each one does? Find yourself “lost” as you hit one first and then another, hoping for a desired effect?

How would you like Word to display a little “cheat sheet” right in the program window, so you won’t have to worry about forgetting again?

And, to sweeten the… Continue reading

Clean It Up

Friday, December 15th, 2006

Ever feel overwhelmed by all the formatting you’ve applied to your MS Word document?

I bet you’ve often wished for a quick way to start over. That is, to strip the text of all the special formatting and start completely over. You know, start with a clean slate (without undoing each format change individually) so you can create consistent formatting throughout the document.

I’m sure many of you are thinking… Continue reading

New Default Tab Stops

Friday, December 15th, 2006

New Default Tab Stops

We all know that Word has default tab stops set at every one-half inch. Usually this works just fine, but what if you have a need to change them?

What if you now need a tab stop at one inch intervals instead?

Do you simply hit the tab button twice?

Oh, let’s hope not.

Do you go through and set all the tab stops to one… Continue reading

A Blue Wave

Friday, December 8th, 2006

A Blue Wave

We all know about MS Word’s ability to mark spelling and grammar errors with the infamous red and green lines, right? Well, have you ever found yourself wishing that Word could help out with formatting issues too?

You’re in luck! It can. Word does possess the ability to mark formatting inconsistencies when it notices that the formatting is very close to other formatting in the document.

Maybe… Continue reading

Looking for Another Word

Friday, December 1st, 2006

Ever find that you overuse a particular word in an MS Word document?

So, here you are trying to come up with another word (also known as a synonym), but you’re having no luck. What do you do?

You could pull out the old reference book and start looking or you could let Word do that for you!

Hmmm, what a… Continue reading

Better Background

Wednesday, November 22nd, 2006

Better Background

Note: Although this is another MS Office tip, it can benefit you in more ways than one. It does involve MS Word, but it will help you more with your daily computer activities and that’s something we all can enjoy!

Do you go through a lot of documents when you’re working on your computer? Doesn’t that tend to strain your eyes a little? I know it even happens… Continue reading

Know Your Boundaries

Friday, October 27th, 2006

Know Your Boundaries

Do you use Word’s Print or Web Layout? Ever find yourself trying to guess how close you are to the text boundaries you’ve set with your margins?

Let’s consider this situation: You’re trying to place a graphic within your document and you don’t want it in the margins. So, where exactly is the edge? We could “eyeball” it and guess based on the rulers. We could scroll… Continue reading

Speeding Through the Reds and Greens

Thursday, October 19th, 2006

Speeding Through the Reds and Greens

We’re all aware of MS Word’s helpful little hints when it begins to underline our text with red and green.

When we see the green, we need to take a look at the grammar and the red is a subtle hint that we’ve either misspelled something or have a typo.

As I’m sure you also know, you can right click on one of these… Continue reading

Back Up or Move Your Word Custom Dictionary

Thursday, October 19th, 2006

Back Up or Move Your Word Custom Dictionary

Do you have an extensive custom dictionary in Word?

It would definitely be to your advantage to back that file up once in awhile don’t you think? After all, if you have a lot of entries, it’s faster to back it up than to recreate it if you should have system problems later.

Or, if it’s a dictionary you’re looking to transfer… Continue reading

Hyperlink No More

Wednesday, October 18th, 2006

Hyperlink No More

Have you ever been frustrated with MS Word while putting together a document that contains e-mail or Web site addresses?

Tired of the way Word continues to automatically create hyperlinks of your addresses?

You know, the change of color and underlining. If you’re creating a document to be printed, this probably isn’t exactly what you’re looking for.

In fact, for printed documents, it can be downright annoying!… Continue reading

Form Protection

Wednesday, October 18th, 2006

Form Protection

Do you use forms in Microsoft Word?

It sure takes a lot of time to set up the drop down lists, text form fields and whatnot to make the form just what you need, doesn’t it?

Ever find that a piece of text on the form that wasn’t a field intended for information input was accidentally changed?

Maybe you did it while you were using the form or… Continue reading

Table Resizing

Friday, October 13th, 2006

Table Resizing

Do you use Word’s Insert Table button to insert your tables?

I mean, it’s not a bad idea. It allows for a quick insertion of tables of up to four rows by five columns with just a quick click and drag.

But, have you ever noticed that Word always inserts a long, narrow table?

What if you wanted something with cells a little larger. Maybe something a… Continue reading

Lopsided No More

Friday, October 6th, 2006

Lopsided No More

Do you work with columns of text in MS Word?

Ever have a page that looks like this?

Did it feel “lopsided” to you?

Ever wish you had a way to fix that feeling? I mean, would you like a quick and easy way to have Word even out the column lengths to give the page a more balanced appearance? Maybe something like this?

So… Continue reading

What Line Was That?

Friday, October 6th, 2006

What Line Was That?

Ever try to communicate with someone about an MS Word document and wish you had line numbers to refer back to?

What a great thought! Line numbers. Now, if we could only get Word to automatically number the document lines.

Good news, numbering lines is exactly what we’re going to get Word to do for us today!

Line numbers is a part of the Page Setup… Continue reading

Another View

Friday, September 29th, 2006

Another View

Do you have MS Word 2003?

Ever notice that Word documents attached to an e-mail are automatically opened in a new view? (The Reading Layout view to be exact).

I’m betting that a few questions regarding this view come to mind when it’s initially encountered. My first thought was, “Now, what is this”? and the second thing I began to wonder is what to do if I didn’t… Continue reading

Tab It Up In MS Word Tables

Friday, September 29th, 2006

Tab It Up In MS Word Tables

So, you’ve created an absolutely beautiful table in MS Word and you’re trying to enter the table data.

Along the way, you needed to set a few tab stops within the cells.

The problem is that you keep hitting the Tab key with absolutely no success. Crazy thing keeps jumping to the next cell!

So, what’s the use of the tab stops if… Continue reading

Looking For Work

Friday, September 22nd, 2006

Looking for Work

Well, that is, looking for Word’s Work menu.

What’s a Work menu, you ask?

That’s a good question and it deserves a good answer, so let’s give it a try.

The Work menu is a menu that stores links to documents that you choose. No, not like the links in the File menu, but those recently used files. The Work menu can actually be used to store… Continue reading

Two For One

Friday, September 15th, 2006

Two For One

The other day, a reader sent in a question pertaining to the printing of a Word document at half the size.

It seems he had a document containing a picture that was frequently printed. Since it didn’t have to be full size, he was hoping to easily have Word print two of the same thing on a single page, rotating the duplicate pages to sit side by… Continue reading

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