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Archive for the ‘MS Word’ Category

Drawing Canvas Be Gone!

Friday, September 8th, 2006

Drawing Canvas Be Gone!

Have a newer version of MS Word?

What happens when you go to insert a drawing object?

Wait! Let me guess, you get something called a drawing canvas?

Looks like this?

Now, I’m sure there’s a reason for this thing, but for the life of me, I haven’t found it yet.

I end up drawing something and dragging it out of the canvas, so I… Continue reading

Excel Cells Into MS Word

Friday, September 8th, 2006

Excel Cells Into MS Word

Have you ever tried to copy and paste cells from Excel to Word?

What happened?

I bet you went to Excel, highlighted the cells, copied the cells, went to Word, pasted the cells and poof! There they were.

Sounds great, doesn’t’ it?

Yeah, and it can be, but if you’re using Word and Excel 97, there are some slight problems.

You might notice that you… Continue reading

A Tiny Bit More Space

Friday, September 1st, 2006

A Tiny Bit More Space

Are you one of those MS Word users who is always looking to maximize the space available to display documents on your monitor?

Do you carefully consider which toolbars to display so as to not waste the space?

Maybe you tend to keep the zoom rather high so it’s easier to read the text. That certainly reduces the amount of the document you’re viewing, doesn’t… Continue reading

New Word AutoText Without Retyping

Friday, September 1st, 2006

New Word AutoText Without Retyping

So, you’re working on your Word document and you realize that you frequently use a certain word or phrase and you think that maybe it’s time to create an AutoText entry. That entry combined with Word’s ability to show AutoComplete suggestions of the AutoText could really save you some time.

What do you do?

Well, one way would be to go to the Insert menu… Continue reading

An Alternate Picture Caption

Friday, August 25th, 2006

An Alternate Picture Caption

Yesterday we looked at Word’s Captioning feature. It’s wasn’t too bad and it was easy to use, but I found it annoying that I had to group them with their object in order to keep them together when relocated.

So, I began to think about that caption box. I mean, what really is it besides a text box?

With the text box idea in mind, I… Continue reading

Captions

Friday, August 25th, 2006

Captions

Ever find yourself looking to add captions to your pictures in MS Word?

If you did a quick scan of the menus, you probably didn’t run across anything that looked helpful, but if you take a deeper look into the submenus, you’ll find that Word does have a caption feature. You just have to know where to look.

To begin, you need to select the picture, table, equation, etc… Continue reading

Pictures in Line With Text?

Friday, August 18th, 2006

Pictures in Line With Text?

Have you ever noticed that when you insert a picture in MS Word, the program automatically puts it in the line with the text? Like this…

I don’t know about you, but most of the time, I much prefer that the text wrap around the picture and really integrate it into the document. Like this…

To make that happen, I usually have to… Continue reading

Vanishing Characters

Friday, August 18th, 2006

Vanishing Characters

So, there you are, happily editing your MS Word document. You’re in the middle of a paragraph adding in a new word here and another there, but wait, what happened to the text?

You had something like this: MS Office & Tricks

You then realized that you forgot the “Tips,” so you clicked back into the sentence to add it.

Somehow, some way, you got this: MS Office… Continue reading

Double Up

Friday, August 18th, 2006

Double Up

Do you create a lot of double spaced Word documents?

Getting tired of changing the normal template’s single spacing to double?

How would you like Word to use double spacing by default? I mean, if you use it enough, it seems to me that you could save a lot of time if Word just started the documents that way for you.

Sound like a good idea?

Good, let’s… Continue reading

Find and Replace the Specials

Friday, August 11th, 2006

Find and Replace the Specials

Ever find yourself working in MS Word and wishing you could run a quick find for nonprinting characters such as tabs, paragraph marks and section breaks? I mean, we all know how to use the Find / Replace feature to scan through a document for particular words, but how exactly do we tell Word to look for a thing like a section break?

I know… Continue reading

It’s All Where You Click, Click

Friday, August 11th, 2006

It’s All Where You Click, Click

Here are a few quick clicks that can open the formatting windows you need in MS Word.

If you double click on the ruler (top or left side)…

the Page Setup window will open.

A quick double click on the indent marker

opens the Paragraph formatting window.

And just one more: a double click on the left side of the status bar…… Continue reading

Partial Word Selections

Friday, August 4th, 2006

Partial Word Selections

While highlighting parts of more than one word in either MS Word or PowerPoint, have you ever noticed that the program will automatically highlight all affected words completely?

I mean, it’s a good thing if you actually want complete words highlighted, but what if you don’t? What if you truly wanted to highlight a strange segment? Now what?

Well, I can think of several options, but the… Continue reading

View the Vertical Too

Friday, August 4th, 2006

View the Vertical Too

Have you ever read one of my references to the vertical ruler in MS Word and thought to yourself, “Now where do I find that”?

I mean, you’ve gone to the View menu and turned the Ruler option on and off about a million times and you’ve still never seen a vertical ruler.

It’s a good question and one that’s easily answered, so I thought today… Continue reading

Quick View Changes in Word

Friday, July 28th, 2006

Quick View Changes in Word

It seems that everyone has a preference for the way they view their MS Word documents.

Some people prefer the Normal View, some prefer the Page/Print Layout View.

Whatever your preference, it’s always a good thing to know how to get to a different view. Sometimes you’re trying to accomplish a task that lends itself to a view different from your usual way of seeing… Continue reading

Shrinky Dink Your Word Documents

Friday, July 28th, 2006

“Shrinky Dink” Your Word Documents

Have you ever needed to print an MS Word document on a smaller paper size?

What did you do?

Did you print it as normal and then use the handy-dandy copier to shrink it down to the right size?

It works, but if you’ve had the experiences I’ve had with copiers, it probably took a bit of trial and error to get what you need.… Continue reading

Thumbnails for MS Word

Friday, July 28th, 2006

Thumbnails For MS Word

Have you ever found yourself frustrated while working on the layout of a complicated Word document?

Where were you?

In the Print Preview, right?

Print Preview is an awesome tool. It helps you to catch a lot of layout problems without ever wasting one sheet of paper or one drop of ink.

But, what happens in Print Preview with a large, complicated document?

Do you find… Continue reading

Checking Spaces Too

Friday, July 14th, 2006

Checking Spaces Too

Have you ever found yourself looking at a printout of a document only to wonder just how many spaces are at the end of that sentence?

I mean, you’re looking at the paper and it certainly looks like there are either too many or not enough spaces. Too bad you didn’t notice the problem before you printed, right?!

How would you like MS Word to give you… Continue reading

Word Tables That Measure Up

Friday, July 14th, 2006

Word Tables That Measure Up

When you use tables in MS Word, do you ever find yourself frustrated as you try to get column widths or row heights to exact measurements?

I know you probably have the ruler open (View menu, Ruler choice) and you’re sliding the cell boundary lines around trying to get it all set, but it sure would be nice if you could verify the widths and… Continue reading

To Hyperlink Or Not To Hyperlink

Friday, July 7th, 2006

To Hyperlink Or Not To Hyperlink

Question: What good is a hyperlink on a printed document?

Answer: It’s no good!

I mean, what good is it to have MS Word automatically turn every e-mail and Web address into a hyperlink if all you’re going to do is print the document?

We all know the answer and it’s just a wasted effort on Word’s part. In fact, if you don’t like… Continue reading

Which Version Do You Want?

Friday, July 7th, 2006

Which Version Do You Want?

Do you have an MS Word document that you’re constantly revising?

Do you find yourself wishing you still had an earlier draft of the document somewhere?

Maybe, at one time you did, so now your solution is to continually save the file under a different name each time you revise.

This is a solution that certainly provides you with the ability to return to an… Continue reading

Did You Know…

Friday, June 30th, 2006

Did You Know…

…that you can set the vertical alignment of a Word document just the way you want it?

That is, you can tell Word whether to align the text at the top of the page, the bottom of the page, the center of the page or to justify the text on the page.

This one sure could come in handy if you’re trying to accommodate some weird spacing… Continue reading

Drop Cap

Friday, June 30th, 2006

Drop Cap

What is a drop cap? Well, it is that ever so small, yet beautiful addition to a document. You may be amazed at how easy it is to put such a great touch on your documents.

To put a Drop Cap on your publication, you should first decide where the drop should happen.

Once the decision is made, the rest is quick and easy.

You begin by… Continue reading

Reveal and Compare Formatting

Friday, June 16th, 2006

Reveal and Compare Formatting

Ever find yourself wondering exactly what formatting it is that you’re seeing in your Word document?

Now, if you want a truly complete picture of the text formatting, then we’re talking about more than just the basic font name and size. To get that complete picture we would also be discussing margins, indenting, alignment, tabs and all the rest.

To get that information, we’d have to… Continue reading

One, Two, Three…

Friday, June 9th, 2006

One, Two, Three…

Ever wish that you could get MS Word to display your page numbers as words? You know, actually write out One, Two or Three?

Since page numbers expressed as words is not a choice listed in the page number format list, it sounded like a unique trick to know. Therefore, I thought we’d take a look at it today.

The basic idea of what we’ll do is… Continue reading

Pick and Choose Displayed Formatting Marks

When you use MS Word, do you frequently display the non-printing formatting marks such as the paragraph mark, spaces and tabs?

I know that I have found them useful, but at the same time, they drive me a little bit crazy, because there is just too much going on in my document.

Ever feel that way?

I think the more pressing question for today’s… Continue reading

One More Way To Select It All

Friday, May 26th, 2006

One More Way To Select It All

Last Wednesday, we discussed quick tricks for selecting an entire Word document using keys and a combination of the mouse and keys.

Unfortunately, I left an important trick out: the 100 percent key free mouse way to select an entire document.

So let’s recap:

  • Ctrl + A will select the whole document.
  • Ctrl + a mouse click in the left margin

Click and Type

Friday, May 19th, 2006

Click And Type

So, you’re working in a newer version of MS Word and you’re trying to make a title page for your latest masterpiece. What do you do?

Do you adjust the top margin to about five inches to get the title in the middle of the page?

Well, you could, but then you would have to go back into the page settings and change the margins back for… Continue reading

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