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Archive for the ‘MS Word’ Category

Speeding Through the Reds and Greens

Thursday, October 19th, 2006

Speeding Through the Reds and Greens

We’re all aware of MS Word’s helpful little hints when it begins to underline our text with red and green.

When we see the green, we need to take a look at the grammar and the red is a subtle hint that we’ve either misspelled something or have a typo.

As I’m sure you also know, you can right click on one of these… Continue reading

Back Up or Move Your Word Custom Dictionary

Thursday, October 19th, 2006

Back Up or Move Your Word Custom Dictionary

Do you have an extensive custom dictionary in Word?

It would definitely be to your advantage to back that file up once in awhile don’t you think? After all, if you have a lot of entries, it’s faster to back it up than to recreate it if you should have system problems later.

Or, if it’s a dictionary you’re looking to transfer… Continue reading

Hyperlink No More

Wednesday, October 18th, 2006

Hyperlink No More

Have you ever been frustrated with MS Word while putting together a document that contains e-mail or Web site addresses?

Tired of the way Word continues to automatically create hyperlinks of your addresses?

You know, the change of color and underlining. If you’re creating a document to be printed, this probably isn’t exactly what you’re looking for.

In fact, for printed documents, it can be downright annoying!… Continue reading

Form Protection

Wednesday, October 18th, 2006

Form Protection

Do you use forms in Microsoft Word?

It sure takes a lot of time to set up the drop down lists, text form fields and whatnot to make the form just what you need, doesn’t it?

Ever find that a piece of text on the form that wasn’t a field intended for information input was accidentally changed?

Maybe you did it while you were using the form or… Continue reading

Table Resizing

Friday, October 13th, 2006

Table Resizing

Do you use Word’s Insert Table button to insert your tables?

I mean, it’s not a bad idea. It allows for a quick insertion of tables of up to four rows by five columns with just a quick click and drag.

But, have you ever noticed that Word always inserts a long, narrow table?

What if you wanted something with cells a little larger. Maybe something a… Continue reading

Lopsided No More

Friday, October 6th, 2006

Lopsided No More

Do you work with columns of text in MS Word?

Ever have a page that looks like this?

Did it feel “lopsided” to you?

Ever wish you had a way to fix that feeling? I mean, would you like a quick and easy way to have Word even out the column lengths to give the page a more balanced appearance? Maybe something like this?

So… Continue reading

What Line Was That?

Friday, October 6th, 2006

What Line Was That?

Ever try to communicate with someone about an MS Word document and wish you had line numbers to refer back to?

What a great thought! Line numbers. Now, if we could only get Word to automatically number the document lines.

Good news, numbering lines is exactly what we’re going to get Word to do for us today!

Line numbers is a part of the Page Setup… Continue reading

Another View

Friday, September 29th, 2006

Another View

Do you have MS Word 2003?

Ever notice that Word documents attached to an e-mail are automatically opened in a new view? (The Reading Layout view to be exact).

I’m betting that a few questions regarding this view come to mind when it’s initially encountered. My first thought was, “Now, what is this”? and the second thing I began to wonder is what to do if I didn’t… Continue reading

Tab It Up In MS Word Tables

Friday, September 29th, 2006

Tab It Up In MS Word Tables

So, you’ve created an absolutely beautiful table in MS Word and you’re trying to enter the table data.

Along the way, you needed to set a few tab stops within the cells.

The problem is that you keep hitting the Tab key with absolutely no success. Crazy thing keeps jumping to the next cell!

So, what’s the use of the tab stops if… Continue reading

Looking For Work

Friday, September 22nd, 2006

Looking for Work

Well, that is, looking for Word’s Work menu.

What’s a Work menu, you ask?

That’s a good question and it deserves a good answer, so let’s give it a try.

The Work menu is a menu that stores links to documents that you choose. No, not like the links in the File menu, but those recently used files. The Work menu can actually be used to store… Continue reading

Two For One

Friday, September 15th, 2006

Two For One

The other day, a reader sent in a question pertaining to the printing of a Word document at half the size.

It seems he had a document containing a picture that was frequently printed. Since it didn’t have to be full size, he was hoping to easily have Word print two of the same thing on a single page, rotating the duplicate pages to sit side by… Continue reading

Drawing Canvas Be Gone!

Friday, September 8th, 2006

Drawing Canvas Be Gone!

Have a newer version of MS Word?

What happens when you go to insert a drawing object?

Wait! Let me guess, you get something called a drawing canvas?

Looks like this?

Now, I’m sure there’s a reason for this thing, but for the life of me, I haven’t found it yet.

I end up drawing something and dragging it out of the canvas, so I… Continue reading

Excel Cells Into MS Word

Friday, September 8th, 2006

Excel Cells Into MS Word

Have you ever tried to copy and paste cells from Excel to Word?

What happened?

I bet you went to Excel, highlighted the cells, copied the cells, went to Word, pasted the cells and poof! There they were.

Sounds great, doesn’t’ it?

Yeah, and it can be, but if you’re using Word and Excel 97, there are some slight problems.

You might notice that you… Continue reading

A Tiny Bit More Space

Friday, September 1st, 2006

A Tiny Bit More Space

Are you one of those MS Word users who is always looking to maximize the space available to display documents on your monitor?

Do you carefully consider which toolbars to display so as to not waste the space?

Maybe you tend to keep the zoom rather high so it’s easier to read the text. That certainly reduces the amount of the document you’re viewing, doesn’t… Continue reading

New Word AutoText Without Retyping

Friday, September 1st, 2006

New Word AutoText Without Retyping

So, you’re working on your Word document and you realize that you frequently use a certain word or phrase and you think that maybe it’s time to create an AutoText entry. That entry combined with Word’s ability to show AutoComplete suggestions of the AutoText could really save you some time.

What do you do?

Well, one way would be to go to the Insert menu… Continue reading

An Alternate Picture Caption

Friday, August 25th, 2006

An Alternate Picture Caption

Yesterday we looked at Word’s Captioning feature. It’s wasn’t too bad and it was easy to use, but I found it annoying that I had to group them with their object in order to keep them together when relocated.

So, I began to think about that caption box. I mean, what really is it besides a text box?

With the text box idea in mind, I… Continue reading

Captions

Friday, August 25th, 2006

Captions

Ever find yourself looking to add captions to your pictures in MS Word?

If you did a quick scan of the menus, you probably didn’t run across anything that looked helpful, but if you take a deeper look into the submenus, you’ll find that Word does have a caption feature. You just have to know where to look.

To begin, you need to select the picture, table, equation, etc… Continue reading

Pictures in Line With Text?

Friday, August 18th, 2006

Pictures in Line With Text?

Have you ever noticed that when you insert a picture in MS Word, the program automatically puts it in the line with the text? Like this…

I don’t know about you, but most of the time, I much prefer that the text wrap around the picture and really integrate it into the document. Like this…

To make that happen, I usually have to… Continue reading

Vanishing Characters

Friday, August 18th, 2006

Vanishing Characters

So, there you are, happily editing your MS Word document. You’re in the middle of a paragraph adding in a new word here and another there, but wait, what happened to the text?

You had something like this: MS Office & Tricks

You then realized that you forgot the “Tips,” so you clicked back into the sentence to add it.

Somehow, some way, you got this: MS Office… Continue reading

Double Up

Friday, August 18th, 2006

Double Up

Do you create a lot of double spaced Word documents?

Getting tired of changing the normal template’s single spacing to double?

How would you like Word to use double spacing by default? I mean, if you use it enough, it seems to me that you could save a lot of time if Word just started the documents that way for you.

Sound like a good idea?

Good, let’s… Continue reading

Find and Replace the Specials

Friday, August 11th, 2006

Find and Replace the Specials

Ever find yourself working in MS Word and wishing you could run a quick find for nonprinting characters such as tabs, paragraph marks and section breaks? I mean, we all know how to use the Find / Replace feature to scan through a document for particular words, but how exactly do we tell Word to look for a thing like a section break?

I know… Continue reading

It’s All Where You Click, Click

Friday, August 11th, 2006

It’s All Where You Click, Click

Here are a few quick clicks that can open the formatting windows you need in MS Word.

If you double click on the ruler (top or left side)…

the Page Setup window will open.

A quick double click on the indent marker

opens the Paragraph formatting window.

And just one more: a double click on the left side of the status bar…… Continue reading

Partial Word Selections

Friday, August 4th, 2006

Partial Word Selections

While highlighting parts of more than one word in either MS Word or PowerPoint, have you ever noticed that the program will automatically highlight all affected words completely?

I mean, it’s a good thing if you actually want complete words highlighted, but what if you don’t? What if you truly wanted to highlight a strange segment? Now what?

Well, I can think of several options, but the… Continue reading

View the Vertical Too

Friday, August 4th, 2006

View the Vertical Too

Have you ever read one of my references to the vertical ruler in MS Word and thought to yourself, “Now where do I find that”?

I mean, you’ve gone to the View menu and turned the Ruler option on and off about a million times and you’ve still never seen a vertical ruler.

It’s a good question and one that’s easily answered, so I thought today… Continue reading

Quick View Changes in Word

Friday, July 28th, 2006

Quick View Changes in Word

It seems that everyone has a preference for the way they view their MS Word documents.

Some people prefer the Normal View, some prefer the Page/Print Layout View.

Whatever your preference, it’s always a good thing to know how to get to a different view. Sometimes you’re trying to accomplish a task that lends itself to a view different from your usual way of seeing… Continue reading

Shrinky Dink Your Word Documents

Friday, July 28th, 2006

“Shrinky Dink” Your Word Documents

Have you ever needed to print an MS Word document on a smaller paper size?

What did you do?

Did you print it as normal and then use the handy-dandy copier to shrink it down to the right size?

It works, but if you’ve had the experiences I’ve had with copiers, it probably took a bit of trial and error to get what you need.… Continue reading

Thumbnails for MS Word

Friday, July 28th, 2006

Thumbnails For MS Word

Have you ever found yourself frustrated while working on the layout of a complicated Word document?

Where were you?

In the Print Preview, right?

Print Preview is an awesome tool. It helps you to catch a lot of layout problems without ever wasting one sheet of paper or one drop of ink.

But, what happens in Print Preview with a large, complicated document?

Do you find… Continue reading

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