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Archive for the ‘MS Word’ Category

An MS Alternative

Friday, May 19th, 2006

An MS Word Alternative

We all know that Ctrl + A in MS Word selects the entire document. It works great and for everyone who likes to keep their hands on the keyboard, it’s a necessary tool.

But what about people who are more “mouse oriented”?

You know, people who have duties that require regular or constant mouse contact? It’s a bit annoying to keep removing your hand from the… Continue reading

Today’s Theme Is…

Friday, May 19th, 2006

Today’s Theme Is…

Well, today’s theme is actually (drum roll, please) THEMES. Who knew!?

MS Word Themes to be exact.

If you’re running at least Word 2000, you may not know it, but there are some pretty cool setups for Web pages, e-mails (for those who use Word for e-mails) and documents that are to be viewed.

This is a great way to create exciting looks for any document that… Continue reading

Snap to It

Friday, May 12th, 2006

Snap to It!

So, if you took a look at yesterday’s tip, you probably noticed the “Snap to” section at the top of the Grids and Guides window. (Ctrl + G or View menu, Grid and Guides choice).

Some of you may have been wondering what that was all about and I’d have to say that it’s a very good question. In response, I thought today might be a… Continue reading

Creating Custom PowerPoint Handouts in MS Word

Have you ever found yourself trying to create handouts to a PowerPoint presentation and wish you had a way to add questions or extra information next to the slide picture?

Maybe it’s a presentation for a seminar or a class you’re teaching and the handout with the complete slide pictures is great, but you still need a place to ask the important questions… Continue reading

Picture Perfect Lists

Friday, May 5th, 2006

Picture Perfect Lists

Do you use bulleted lists frequently? Ever find that you wish you had a little something new to spice up your list? I mean, those same old plain Jane bullets can get a little boring.

May I suggest that we take the bulleted list into our control and give them a face lift?

Yeah, I like the idea too, so let’s get right to business.

If the… Continue reading

Starting Over At One

Friday, May 5th, 2006

Starting Over At One

Do you have a Word document with several chapters or sections that need page numbers?

Did you know that you have a choice? Besides choosing where and what type of numbering, did you know that you can pick to have all the pages of the document numbered consecutively, or to have each chapter start the numbering over? Or maybe you need a combination of the two?… Continue reading

Setting Indents Using the Word Ruler

Have you ever wondered what all the little triangle looking things are on the Word ruler?

If you haven’t noticed them, take a quick look. See them now? They must be there for a good reason. Want to know what it is?

Yes? Good, you’re in the right place, because that’s what we’re going to cover today.

The “triangles” are actually markers for different… Continue reading

Make the Rule Measure Up

Friday, May 5th, 2006

Making the Ruler Measure Up

Did you know that MS Word comes with a built-in ruler?


Well, it does if you’re using the Page / Print Layout view or the Normal view and it’s pretty easy to access.

I find the Word ruler very helpful with layout decisions, setting tab stops and for making quick changes to paragraph settings.

To display Word’s ruler, simply use the View menu, Ruler

Custom Shorcut Menus

Friday, April 28th, 2006

Custom Shortcut Menus

What’s a shortcut menu, you ask? Not sure if you use them?

I’d bet that you use them all the time. You know when you’re working and you do that quick little right click? What happens?

Yep, that’s right. A small menu will open listing a few of the more useful options that are available. This is your shortcut menu.

So, now that you know you’re using… Continue reading

A Different Type of Tab

Friday, April 21st, 2006

A Different Type of Tab

I’m sure that we’re all very accustomed to the usual left, center, right and decimal tab stops Word has used for years. But, if you’re using a newer version of Word, you may have noticed a new addition to the family.

When flipping through your tab choices, did you ever notice this little guy?

Well, I did and had to wonder what it was… Continue reading

Make Word’s Page Setup Changes “Permanent”

Okay, so maybe permanent isn’t the best word to describe this, but would you settle for a default setting?

Do you find that you’re constantly making changes to the Page Setup information in MS Word?

Are these changes the same each time?

Maybe you don’t agree with the default margins or maybe you’re always making adjustments to the header / footer settings.

Whatever changes… Continue reading

More Indent, Please

Friday, April 21st, 2006

More Indent, Please

I have good news for my MS Word using keyboard enthusiasts!

I don’t know about you, but I’m thoroughly annoyed every time I have to take my hand off the keyboard to change paragraph formatting regarding indenting and hanging indents.

(Hanging indents happen when the paragraph’s first line is on the left margin and all other lines of the paragraph are indented).

Hands off keyboard, hand on… Continue reading

Formatting and Updating MS Word TOC

Friday, April 14th, 2006

Formatting and Updating MS Word TOC

Now that you have the basics of Word’s TOC (Table of Contents), you’re probably wondering about appearance, updating and other uses.

Well, it’s good if you’re wondering, because that’s what we’re going to cover today.

Let’s begin with the appearance.

You may not be thrilled with the font style or size in the TOC. Fortunately, this is absolutely no problem.

You can highlight all… Continue reading

TOC What?

Friday, April 14th, 2006

TOC What?

I’m confused. Do you mean as in “tic toc”?

Have you ever been working with MS Word’s online help and you surprisingly run into that little gem? Was it explained to you or did you file it in the back of your mind as another one of the many unexplained Microsoft mysteries?

Just in case it’s in your “unexplained” category, let me tell you they were referring simply… Continue reading

Only See the Document

Friday, March 24th, 2006

Only See the Document

Do you find that you are more annoyed than helped by the menus and toolbars at the top of your Word program window?

If you’re answering yes to that question, then I’d bet that you work with keyboard shortcuts a tremendous amount of the time.

Wish there was an easy way to work without looking at all the clutter?

Well, if a minimalist view in MS… Continue reading

Formatting the Numbers

Friday, March 24th, 2006

Formatting the Numbers

Do you use Word’s automatic numbering feature?

Did you ever want to change the style, starting point or formatting of the numbering?

If having control over the way Word numbers your lists interests you, then read on. To take control of your numbered lists, you’re looking to go to the Format menu, Bullets and Numbering choice.

When the Bullets and Numbering window opens, you may have to… Continue reading

No More Splitting

Friday, March 17th, 2006

No More Splitting

Here’s the scenario: you’re working on a table in MS Word and suddenly a row splits in two. That is, part on one page and part on the next page.

You’re looking this new development over, all the while thinking to yourself, “This just won’t do. The topic in each row really can’t be split apart.”

At this point you’re trying to come up with a solution… Continue reading

Table Toppers

Friday, March 17th, 2006

Table Toppers

Did you know that with just a couple of clicks you could have MS Word automatically repeat your table headings at the top of each page containing the table?

If you answered “No,” then you’ll want to take a quick moment to read this tip, because here’s the trick to beautiful table headings.

First thing you’ll need to do is select the row or rows you want repeated… Continue reading

Controls For MS Word Page Breaks

Friday, March 17th, 2006

Controls For MS Word Page Breaks

Along with the ability to manually insert page breaks, MS Word gives you a few ways to control the soft (or automatic) page breaks inserted by the program.

Page break controls can be reached via the Format menu, Paragraph choice.

You’re looking to navigate to the Line and Page Break tab.

Your choices are found in the Pagination section at the top.

At… Continue reading

Page Break Basics

Friday, March 17th, 2006

Page Break Basics

Page break? What’s that?

Are these questions you privately ask yourself when someone is busy talking in “computer jargon”?

Can you practically see the words flying right by you?

Well, reach out your hand and catch these two, because today we’re going to delve into the world of the mysterious page break.

To begin understanding, a page break is the point at which one page ends and… Continue reading

Taking Control of Cursor Movement in Word

While we’re still with yesterday’s thoughts of moving through files using the keyboard with some control and speed, I’d like to switch gears a bit and move over to MS Word. It’s in Word that we find today’s key combinations for cursor movements within a file.

Besides the usual arrow keys to move one space / line in the appropriate direction and the… Continue reading

The Page Setup Express

Friday, March 3rd, 2006

The Page Setup Express

When using MS Word, do you like a display that includes the rulers (View menu, Rulers choice?) I know I do. I need to see them as I work. The convenience of tab stops and margins constantly displayed in such a small space is something I just can’t do without.

Well, it turns out that the rulers I’ve been looking at had a secret they were… Continue reading

Just Like New

Friday, February 24th, 2006

Just Like New

Well, we’ve spent quite a bit of time recently customizing our Word menus, and it’s time to talk about “undoing” our changes.

For those of you who have tried these tricks as we went along, you may find yourself in a predicament. Are you wishing you could put it all back?

Did you make changes you now regret and want to start all over?

Or, the unthinkable… Continue reading

What I Want, Where I Want It – In MS Word

Last Friday we discussed adding toolbar button commands to MS Word’s menus. Not a bad idea for people who like an “uncluttered” window to work in. (The clutter being all the extra toolbars and buttons many of us have constantly displayed).

But, I can already hear the clamoring of Word users everywhere who want to add items to the… Continue reading

Customizing MS Word Menu Items

Friday, February 17th, 2006

Customizing MS Word Menu Items

Do you hate having a bunch of toolbars open all the time?

I’ve worked with many different people over the years and I’ve noticed that some people just hate having their workspace cluttered with open toolbars. In their perfect world, everything is accessed with either a menu or a key combination.

Not a bad idea, if that suits your work style.

However, it seems to… Continue reading

Repetition Made Easy

Thursday, February 9th, 2006

Repetition Made Easy

Ever find that you’re looking to repeat the last string of typing you did in MS Word?

Perhaps you have a phrase that needs to be repeated throughout a document, or maybe a repetitious list. Whatever the case, I simply have to ask…what did you do?

Maybe you went the difficult route and retyped the text.

Maybe you highlighted, then copied / pasted the text. That’s definitely… Continue reading

Quick Word Customize Keyboard Trick

Thursday, February 9th, 2006

Quick Word Customize Keyboard Trick

Do you find yourself using a menu item or toolbar button constantly in MS Word?

Does the item/button have a keyboard shortcut?


Do you wish it had one?

Yes? (I thought you might).

If you know how to set custom keyboard shortcuts, then you know about the Tools menu, Customize option and then the searching through the Commands tab looking for the right category… Continue reading

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