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Archive for the ‘MS Word’ Category



Shrinky Dink Your Word Documents

Friday, July 28th, 2006

“Shrinky Dink” Your Word Documents

Have you ever needed to print an MS Word document on a smaller paper size?

What did you do?

Did you print it as normal and then use the handy-dandy copier to shrink it down to the right size?

It works, but if you’ve had the experiences I’ve had with copiers, it probably took a bit of trial and error to get what you need.… Continue reading

Thumbnails for MS Word

Friday, July 28th, 2006

Thumbnails For MS Word

Have you ever found yourself frustrated while working on the layout of a complicated Word document?

Where were you?

In the Print Preview, right?

Print Preview is an awesome tool. It helps you to catch a lot of layout problems without ever wasting one sheet of paper or one drop of ink.

But, what happens in Print Preview with a large, complicated document?

Do you find… Continue reading

Checking Spaces Too

Friday, July 14th, 2006

Checking Spaces Too

Have you ever found yourself looking at a printout of a document only to wonder just how many spaces are at the end of that sentence?

I mean, you’re looking at the paper and it certainly looks like there are either too many or not enough spaces. Too bad you didn’t notice the problem before you printed, right?!

How would you like MS Word to give you… Continue reading

Word Tables That Measure Up

Friday, July 14th, 2006

Word Tables That Measure Up

When you use tables in MS Word, do you ever find yourself frustrated as you try to get column widths or row heights to exact measurements?

I know you probably have the ruler open (View menu, Ruler choice) and you’re sliding the cell boundary lines around trying to get it all set, but it sure would be nice if you could verify the widths and… Continue reading

To Hyperlink Or Not To Hyperlink

Friday, July 7th, 2006

To Hyperlink Or Not To Hyperlink

Question: What good is a hyperlink on a printed document?

Answer: It’s no good!

I mean, what good is it to have MS Word automatically turn every e-mail and Web address into a hyperlink if all you’re going to do is print the document?

We all know the answer and it’s just a wasted effort on Word’s part. In fact, if you don’t like… Continue reading

Which Version Do You Want?

Friday, July 7th, 2006

Which Version Do You Want?

Do you have an MS Word document that you’re constantly revising?

Do you find yourself wishing you still had an earlier draft of the document somewhere?

Maybe, at one time you did, so now your solution is to continually save the file under a different name each time you revise.

This is a solution that certainly provides you with the ability to return to an… Continue reading

Did You Know…

Friday, June 30th, 2006

Did You Know…

…that you can set the vertical alignment of a Word document just the way you want it?

That is, you can tell Word whether to align the text at the top of the page, the bottom of the page, the center of the page or to justify the text on the page.

This one sure could come in handy if you’re trying to accommodate some weird spacing… Continue reading

Drop Cap

Friday, June 30th, 2006

Drop Cap

What is a drop cap? Well, it is that ever so small, yet beautiful addition to a document. You may be amazed at how easy it is to put such a great touch on your documents.

To put a Drop Cap on your publication, you should first decide where the drop should happen.

Once the decision is made, the rest is quick and easy.

You begin by… Continue reading

Reveal and Compare Formatting

Friday, June 16th, 2006

Reveal and Compare Formatting

Ever find yourself wondering exactly what formatting it is that you’re seeing in your Word document?

Now, if you want a truly complete picture of the text formatting, then we’re talking about more than just the basic font name and size. To get that complete picture we would also be discussing margins, indenting, alignment, tabs and all the rest.

To get that information, we’d have to… Continue reading

One, Two, Three…

Friday, June 9th, 2006

One, Two, Three…

Ever wish that you could get MS Word to display your page numbers as words? You know, actually write out One, Two or Three?

Since page numbers expressed as words is not a choice listed in the page number format list, it sounded like a unique trick to know. Therefore, I thought we’d take a look at it today.

The basic idea of what we’ll do is… Continue reading

Pick and Choose Displayed Formatting Marks

When you use MS Word, do you frequently display the non-printing formatting marks such as the paragraph mark, spaces and tabs?

I know that I have found them useful, but at the same time, they drive me a little bit crazy, because there is just too much going on in my document.

Ever feel that way?

I think the more pressing question for today’s… Continue reading

One More Way To Select It All

Friday, May 26th, 2006

One More Way To Select It All

Last Wednesday, we discussed quick tricks for selecting an entire Word document using keys and a combination of the mouse and keys.

Unfortunately, I left an important trick out: the 100 percent key free mouse way to select an entire document.

So let’s recap:

  • Ctrl + A will select the whole document.
  • Ctrl + a mouse click in the left margin

Click and Type

Friday, May 19th, 2006

Click And Type

So, you’re working in a newer version of MS Word and you’re trying to make a title page for your latest masterpiece. What do you do?

Do you adjust the top margin to about five inches to get the title in the middle of the page?

Well, you could, but then you would have to go back into the page settings and change the margins back for… Continue reading

An MS Alternative

Friday, May 19th, 2006

An MS Word Alternative

We all know that Ctrl + A in MS Word selects the entire document. It works great and for everyone who likes to keep their hands on the keyboard, it’s a necessary tool.

But what about people who are more “mouse oriented”?

You know, people who have duties that require regular or constant mouse contact? It’s a bit annoying to keep removing your hand from the… Continue reading

Today’s Theme Is…

Friday, May 19th, 2006

Today’s Theme Is…

Well, today’s theme is actually (drum roll, please) THEMES. Who knew!?

MS Word Themes to be exact.

If you’re running at least Word 2000, you may not know it, but there are some pretty cool setups for Web pages, e-mails (for those who use Word for e-mails) and documents that are to be viewed.

This is a great way to create exciting looks for any document that… Continue reading

Snap to It

Friday, May 12th, 2006

Snap to It!

So, if you took a look at yesterday’s tip, you probably noticed the “Snap to” section at the top of the Grids and Guides window. (Ctrl + G or View menu, Grid and Guides choice).

Some of you may have been wondering what that was all about and I’d have to say that it’s a very good question. In response, I thought today might be a… Continue reading

Creating Custom PowerPoint Handouts in MS Word

Have you ever found yourself trying to create handouts to a PowerPoint presentation and wish you had a way to add questions or extra information next to the slide picture?

Maybe it’s a presentation for a seminar or a class you’re teaching and the handout with the complete slide pictures is great, but you still need a place to ask the important questions… Continue reading

Picture Perfect Lists

Friday, May 5th, 2006

Picture Perfect Lists

Do you use bulleted lists frequently? Ever find that you wish you had a little something new to spice up your list? I mean, those same old plain Jane bullets can get a little boring.

May I suggest that we take the bulleted list into our control and give them a face lift?

Yeah, I like the idea too, so let’s get right to business.

If the… Continue reading

Starting Over At One

Friday, May 5th, 2006

Starting Over At One

Do you have a Word document with several chapters or sections that need page numbers?

Did you know that you have a choice? Besides choosing where and what type of numbering, did you know that you can pick to have all the pages of the document numbered consecutively, or to have each chapter start the numbering over? Or maybe you need a combination of the two?… Continue reading

Setting Indents Using the Word Ruler

Have you ever wondered what all the little triangle looking things are on the Word ruler?

If you haven’t noticed them, take a quick look. See them now? They must be there for a good reason. Want to know what it is?

Yes? Good, you’re in the right place, because that’s what we’re going to cover today.

The “triangles” are actually markers for different… Continue reading

Make the Rule Measure Up

Friday, May 5th, 2006

Making the Ruler Measure Up

Did you know that MS Word comes with a built-in ruler?

No?

Well, it does if you’re using the Page / Print Layout view or the Normal view and it’s pretty easy to access.

I find the Word ruler very helpful with layout decisions, setting tab stops and for making quick changes to paragraph settings.

To display Word’s ruler, simply use the View menu, Ruler

Custom Shorcut Menus

Friday, April 28th, 2006

Custom Shortcut Menus

What’s a shortcut menu, you ask? Not sure if you use them?

I’d bet that you use them all the time. You know when you’re working and you do that quick little right click? What happens?

Yep, that’s right. A small menu will open listing a few of the more useful options that are available. This is your shortcut menu.

So, now that you know you’re using… Continue reading

A Different Type of Tab

Friday, April 21st, 2006

A Different Type of Tab

I’m sure that we’re all very accustomed to the usual left, center, right and decimal tab stops Word has used for years. But, if you’re using a newer version of Word, you may have noticed a new addition to the family.

When flipping through your tab choices, did you ever notice this little guy?

Well, I did and had to wonder what it was… Continue reading

Make Word’s Page Setup Changes “Permanent”

Okay, so maybe permanent isn’t the best word to describe this, but would you settle for a default setting?

Do you find that you’re constantly making changes to the Page Setup information in MS Word?

Are these changes the same each time?

Maybe you don’t agree with the default margins or maybe you’re always making adjustments to the header / footer settings.

Whatever changes… Continue reading

More Indent, Please

Friday, April 21st, 2006

More Indent, Please

I have good news for my MS Word using keyboard enthusiasts!

I don’t know about you, but I’m thoroughly annoyed every time I have to take my hand off the keyboard to change paragraph formatting regarding indenting and hanging indents.

(Hanging indents happen when the paragraph’s first line is on the left margin and all other lines of the paragraph are indented).

Hands off keyboard, hand on… Continue reading

Formatting and Updating MS Word TOC

Friday, April 14th, 2006

Formatting and Updating MS Word TOC

Now that you have the basics of Word’s TOC (Table of Contents), you’re probably wondering about appearance, updating and other uses.

Well, it’s good if you’re wondering, because that’s what we’re going to cover today.

Let’s begin with the appearance.

You may not be thrilled with the font style or size in the TOC. Fortunately, this is absolutely no problem.

You can highlight all… Continue reading

TOC What?

Friday, April 14th, 2006

TOC What?

I’m confused. Do you mean as in “tic toc”?

Have you ever been working with MS Word’s online help and you surprisingly run into that little gem? Was it explained to you or did you file it in the back of your mind as another one of the many unexplained Microsoft mysteries?

Just in case it’s in your “unexplained” category, let me tell you they were referring simply… Continue reading

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