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Archive for the ‘MS Word’ Category



No More Splitting

Friday, March 17th, 2006

No More Splitting

Here’s the scenario: you’re working on a table in MS Word and suddenly a row splits in two. That is, part on one page and part on the next page.

You’re looking this new development over, all the while thinking to yourself, “This just won’t do. The topic in each row really can’t be split apart.”

At this point you’re trying to come up with a solution… Continue reading

Table Toppers

Friday, March 17th, 2006

Table Toppers

Did you know that with just a couple of clicks you could have MS Word automatically repeat your table headings at the top of each page containing the table?

If you answered “No,” then you’ll want to take a quick moment to read this tip, because here’s the trick to beautiful table headings.

First thing you’ll need to do is select the row or rows you want repeated… Continue reading

Controls For MS Word Page Breaks

Friday, March 17th, 2006

Controls For MS Word Page Breaks

Along with the ability to manually insert page breaks, MS Word gives you a few ways to control the soft (or automatic) page breaks inserted by the program.

Page break controls can be reached via the Format menu, Paragraph choice.

You’re looking to navigate to the Line and Page Break tab.

Your choices are found in the Pagination section at the top.

At… Continue reading

Page Break Basics

Friday, March 17th, 2006

Page Break Basics

Page break? What’s that?

Are these questions you privately ask yourself when someone is busy talking in “computer jargon”?

Can you practically see the words flying right by you?

Well, reach out your hand and catch these two, because today we’re going to delve into the world of the mysterious page break.

To begin understanding, a page break is the point at which one page ends and… Continue reading

Taking Control of Cursor Movement in Word

While we’re still with yesterday’s thoughts of moving through files using the keyboard with some control and speed, I’d like to switch gears a bit and move over to MS Word. It’s in Word that we find today’s key combinations for cursor movements within a file.

Besides the usual arrow keys to move one space / line in the appropriate direction and the… Continue reading

The Page Setup Express

Friday, March 3rd, 2006

The Page Setup Express

When using MS Word, do you like a display that includes the rulers (View menu, Rulers choice?) I know I do. I need to see them as I work. The convenience of tab stops and margins constantly displayed in such a small space is something I just can’t do without.

Well, it turns out that the rulers I’ve been looking at had a secret they were… Continue reading

Just Like New

Friday, February 24th, 2006

Just Like New

Well, we’ve spent quite a bit of time recently customizing our Word menus, and it’s time to talk about “undoing” our changes.

For those of you who have tried these tricks as we went along, you may find yourself in a predicament. Are you wishing you could put it all back?

Did you make changes you now regret and want to start all over?

Or, the unthinkable… Continue reading

What I Want, Where I Want It – In MS Word

Last Friday we discussed adding toolbar button commands to MS Word’s menus. Not a bad idea for people who like an “uncluttered” window to work in. (The clutter being all the extra toolbars and buttons many of us have constantly displayed).

But, I can already hear the clamoring of Word users everywhere who want to add items to the… Continue reading

Customizing MS Word Menu Items

Friday, February 17th, 2006

Customizing MS Word Menu Items

Do you hate having a bunch of toolbars open all the time?

I’ve worked with many different people over the years and I’ve noticed that some people just hate having their workspace cluttered with open toolbars. In their perfect world, everything is accessed with either a menu or a key combination.

Not a bad idea, if that suits your work style.

However, it seems to… Continue reading

Repetition Made Easy

Thursday, February 9th, 2006

Repetition Made Easy

Ever find that you’re looking to repeat the last string of typing you did in MS Word?

Perhaps you have a phrase that needs to be repeated throughout a document, or maybe a repetitious list. Whatever the case, I simply have to ask…what did you do?

Maybe you went the difficult route and retyped the text.

Maybe you highlighted, then copied / pasted the text. That’s definitely… Continue reading

Quick Word Customize Keyboard Trick

Thursday, February 9th, 2006

Quick Word Customize Keyboard Trick

Do you find yourself using a menu item or toolbar button constantly in MS Word?

Does the item/button have a keyboard shortcut?

No?

Do you wish it had one?

Yes? (I thought you might).

If you know how to set custom keyboard shortcuts, then you know about the Tools menu, Customize option and then the searching through the Commands tab looking for the right category… Continue reading

Preserve Formatting in MS Word

Thursday, February 9th, 2006

Preserve Formatting in MS Word

Do you find that you’re frequently disappointed with your copy / paste actions in MS Word? I mean, you just spent all kinds of time beautifully formatting the text only to find that it was stripped of its formatting when pasted?

If you’re using an older version of Word, you probably feel this frustration far more often than you’d like. (Word XP doesn’t behave this… Continue reading

Back To The Beginning

Friday, February 3rd, 2006

Back To The Beginning

Over the last year or so, we’ve discussed assigning keyboard shortcuts for several different purposes in MS Word.

By now, some of you may have an incredible list of custom shortcuts. Do you still know what’s what? Or, have you simply created them as we went along then forgotten all about your new handy-dandy keys?

Wish there was a way to start all over? You know… Continue reading

Back to the Original

Friday, January 27th, 2006

Back to the Original

Do you use graphics or word art frequently in MS Word?

How many times have you been dismayed to find that you’ve resized an item so many times that it’s looking a bit squashed or stretched, or just plain wrong? I know I’ve hit this point and wished for nothing more than to have the chance to start over.

I’ve tried the Undo feature but usually… Continue reading

Quick Paragraph Relocation in MS Word

Friday, January 27th, 2006

Quick Paragraph Relocation In MS Word

Do you sometimes find yourself highlighting entire paragraphs in a Word document for relocation?

(Keep in mind that anytime you hit the Enter key you’ve finished a paragraph and are creating a new one, so as we discussed yesterday, just keep in mind that “paragraphs” in Word could be as small as a single word in a bulleted list).

What do you do?

I… Continue reading

Did You Know…

Friday, January 27th, 2006

Did You Know…

…that a paragraph in MS Word doesn’t necessarily mean complete sentences and all that other stuff the English teacher taught you?

Well, to Word it doesn’t.

You can be sure that English teachers will disagree, but here’s the scoop.

Word considers a paragraph to be the text between two paragraph marks.

Okay, so I can already hear you asking …paragraph marks?

Yep. They look like this.

The Magic of F2 in MS Word

Friday, January 20th, 2006

The Magic of F2 in MS Word

When you go to move text in Word, what do you do?

Highlight the text to be moved, then use the mouse to drag and drop it to a new location? Or, do you highlight the text then use the cut / paste options?

Either way, it’s a lot of steps and for many people it involves removing your hands from the keyboard… Continue reading

An Update On Updating

Tuesday, January 17th, 2006

An Update On Updating

In the last issue of the MS Office Tips newsletter (Thursday, October 27, 2005), we discussed formulas and using them in MS Word. At the time, my common sense meter must have been a quart or two low, because I simply wasn’t coming up with any of the good ways to get your formulas to recalculate and reflect any changes you’ve made to values.… Continue reading

Mark It Up

Monday, January 16th, 2006

Mark It Up

We all know about watermarks, those light pictures or text placed behind our text on printed documents. They can mark a document as a draft or as confidential, or they could be used to enhance the appearance of a document.

With older versions of MS Word you had to do quite a bit of work to get that watermark. You were forced to go through the header… Continue reading

Fraction Frenzy

Friday, January 13th, 2006

Fraction Frenzy

Use a lot of fractions in MS Word?

Do you love how it turns 1/2 into ½?

Did you ever notice that it does this neat little trick with only the most common of fractions? I’m also sure that some of you have found access to a few additional choices through the Insert menu, Symbols choice, but I’d bet that you’re frustrated that neither of these work for… Continue reading

Background Save? What’s That?

Friday, January 13th, 2006

Background Save? What’s That?

I received another question from a reader regarding the background save options in MS Word. (This can be found via the Tools menu, Options choice, Save tab.)

Pretty much the question was “what is it?” The reader expected this option to have Word frequently save the file quietly in the background – avoiding your need to initiate saves. (Let’s face it – not too… Continue reading

Sorting Data in MS Word

Thursday, January 12th, 2006

Sorting Data In MS Word

Have you ever found yourself wishing that the list you just typed into MS Word was alphabetized? Or, for those of you who are good with Excel, you’re probably wishing that you typed the list in Excel in the first place (where it’s so easy to sort data).

Well, stop dwelling on the “should have, could have” stuff and smile. It’s very easy to sort… Continue reading

Space It Out

Thursday, January 12th, 2006

Space It Out

By default, MS Word documents are single-spaced, which is great for most of the work we do, but what about those documents where you need double space?

Now, as I’ve said before, I’m a teacher. I have a lot of opportunities to see how people (both students and staff) are using their technology. I’m always amazed when I find someone using the enter key to double-space their… Continue reading

Help Is On The Way

Monday, January 9th, 2006

Are you new to MS Word? Did you recently switch from WordPerfect to Word?

Do you find yourself confused sometimes? Can’t quite find what you need?

Would you like Word to provide a little assistance with your transition?

Well, if you’re answering “Yes!” then here’s the way to get Word to give you a helping hand.

First you’ll need to go to the Tools menu, Options choice.

Then on the… Continue reading

Headings Using The Keyboard

Monday, January 9th, 2006

Do you use Word’s built-in styles for quick and easy text formatting? You know, using the drop down list to the left of the font name?

Works great—not too difficult.

But… for everyone who likes the headings but hates using the mouse here are a few keyboard shortcuts to help you apply the most common styles.

  • CTRL+SHIFT+N will apply the Normal style.
  • ALT+CTRL+1 will apply the Heading

Replace It With Something Beautiful

Thursday, December 22nd, 2005

Many of you know that you can add to Word’s AutoCorrect “replace as you type” list. You know, the little gadget quietly using a preset list to automatically correct many common typos such as changing “teh” into “the”.

Well, a question came in from a reader who was looking to put specially formatted text into this list so that a simple

hh

might be replaced with

color and all… Continue reading

Leave My Addresses Alone!

Tuesday, December 20th, 2005

Leave My Addresses Alone!

Tired of the way your program (Excel, Word or PowerPoint) keeps changing all your web or email addresses into hyperlinks automatically?

Looking for a way to get these programs to stop it and behave themselves?

If you’ve been answering with yes responses then here’s just the thing for you.

What you have happening is the AutoCorrect feature of the program(s) is taking over each time it… Continue reading

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