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Archive for the ‘MS Word’ Category



Preserve Formatting in MS Word

Thursday, February 9th, 2006

Preserve Formatting in MS Word

Do you find that you’re frequently disappointed with your copy / paste actions in MS Word? I mean, you just spent all kinds of time beautifully formatting the text only to find that it was stripped of its formatting when pasted?

If you’re using an older version of Word, you probably feel this frustration far more often than you’d like. (Word XP doesn’t behave this… Continue reading

Back To The Beginning

Friday, February 3rd, 2006

Back To The Beginning

Over the last year or so, we’ve discussed assigning keyboard shortcuts for several different purposes in MS Word.

By now, some of you may have an incredible list of custom shortcuts. Do you still know what’s what? Or, have you simply created them as we went along then forgotten all about your new handy-dandy keys?

Wish there was a way to start all over? You know… Continue reading

Back to the Original

Friday, January 27th, 2006

Back to the Original

Do you use graphics or word art frequently in MS Word?

How many times have you been dismayed to find that you’ve resized an item so many times that it’s looking a bit squashed or stretched, or just plain wrong? I know I’ve hit this point and wished for nothing more than to have the chance to start over.

I’ve tried the Undo feature but usually… Continue reading

Quick Paragraph Relocation in MS Word

Friday, January 27th, 2006

Quick Paragraph Relocation In MS Word

Do you sometimes find yourself highlighting entire paragraphs in a Word document for relocation?

(Keep in mind that anytime you hit the Enter key you’ve finished a paragraph and are creating a new one, so as we discussed yesterday, just keep in mind that “paragraphs” in Word could be as small as a single word in a bulleted list).

What do you do?

I… Continue reading

Did You Know…

Friday, January 27th, 2006

Did You Know…

…that a paragraph in MS Word doesn’t necessarily mean complete sentences and all that other stuff the English teacher taught you?

Well, to Word it doesn’t.

You can be sure that English teachers will disagree, but here’s the scoop.

Word considers a paragraph to be the text between two paragraph marks.

Okay, so I can already hear you asking …paragraph marks?

Yep. They look like this.

The Magic of F2 in MS Word

Friday, January 20th, 2006

The Magic of F2 in MS Word

When you go to move text in Word, what do you do?

Highlight the text to be moved, then use the mouse to drag and drop it to a new location? Or, do you highlight the text then use the cut / paste options?

Either way, it’s a lot of steps and for many people it involves removing your hands from the keyboard… Continue reading

An Update On Updating

Tuesday, January 17th, 2006

An Update On Updating

In the last issue of the MS Office Tips newsletter (Thursday, October 27, 2005), we discussed formulas and using them in MS Word. At the time, my common sense meter must have been a quart or two low, because I simply wasn’t coming up with any of the good ways to get your formulas to recalculate and reflect any changes you’ve made to values.… Continue reading

Mark It Up

Monday, January 16th, 2006

Mark It Up

We all know about watermarks, those light pictures or text placed behind our text on printed documents. They can mark a document as a draft or as confidential, or they could be used to enhance the appearance of a document.

With older versions of MS Word you had to do quite a bit of work to get that watermark. You were forced to go through the header… Continue reading

Fraction Frenzy

Friday, January 13th, 2006

Fraction Frenzy

Use a lot of fractions in MS Word?

Do you love how it turns 1/2 into ½?

Did you ever notice that it does this neat little trick with only the most common of fractions? I’m also sure that some of you have found access to a few additional choices through the Insert menu, Symbols choice, but I’d bet that you’re frustrated that neither of these work for… Continue reading

Background Save? What’s That?

Friday, January 13th, 2006

Background Save? What’s That?

I received another question from a reader regarding the background save options in MS Word. (This can be found via the Tools menu, Options choice, Save tab.)

Pretty much the question was “what is it?” The reader expected this option to have Word frequently save the file quietly in the background – avoiding your need to initiate saves. (Let’s face it – not too… Continue reading

Sorting Data in MS Word

Thursday, January 12th, 2006

Sorting Data In MS Word

Have you ever found yourself wishing that the list you just typed into MS Word was alphabetized? Or, for those of you who are good with Excel, you’re probably wishing that you typed the list in Excel in the first place (where it’s so easy to sort data).

Well, stop dwelling on the “should have, could have” stuff and smile. It’s very easy to sort… Continue reading

Space It Out

Thursday, January 12th, 2006

Space It Out

By default, MS Word documents are single-spaced, which is great for most of the work we do, but what about those documents where you need double space?

Now, as I’ve said before, I’m a teacher. I have a lot of opportunities to see how people (both students and staff) are using their technology. I’m always amazed when I find someone using the enter key to double-space their… Continue reading

Help Is On The Way

Monday, January 9th, 2006

Are you new to MS Word? Did you recently switch from WordPerfect to Word?

Do you find yourself confused sometimes? Can’t quite find what you need?

Would you like Word to provide a little assistance with your transition?

Well, if you’re answering “Yes!” then here’s the way to get Word to give you a helping hand.

First you’ll need to go to the Tools menu, Options choice.

Then on the… Continue reading

Headings Using The Keyboard

Monday, January 9th, 2006

Do you use Word’s built-in styles for quick and easy text formatting? You know, using the drop down list to the left of the font name?

Works great—not too difficult.

But… for everyone who likes the headings but hates using the mouse here are a few keyboard shortcuts to help you apply the most common styles.

  • CTRL+SHIFT+N will apply the Normal style.
  • ALT+CTRL+1 will apply the Heading

Replace It With Something Beautiful

Thursday, December 22nd, 2005

Many of you know that you can add to Word’s AutoCorrect “replace as you type” list. You know, the little gadget quietly using a preset list to automatically correct many common typos such as changing “teh” into “the”.

Well, a question came in from a reader who was looking to put specially formatted text into this list so that a simple

hh

might be replaced with

color and all… Continue reading

Leave My Addresses Alone!

Tuesday, December 20th, 2005

Leave My Addresses Alone!

Tired of the way your program (Excel, Word or PowerPoint) keeps changing all your web or email addresses into hyperlinks automatically?

Looking for a way to get these programs to stop it and behave themselves?

If you’ve been answering with yes responses then here’s just the thing for you.

What you have happening is the AutoCorrect feature of the program(s) is taking over each time it… Continue reading

3D Extreme

Tuesday, December 20th, 2005

3D Extreme

On Monday we had a little fun with our files and went over the 3D button located on the Drawing Toolbar.

Well, that was the basics—ready for the rest?

Was that a “Yes” I heard?

Good.

Then lets get back to the fun of 3D objects.

When you selected your object and clicked on the 3D button did you notice the option of 3D Settings at the bottom?… Continue reading

Anchor Your Word Selection

Thursday, December 15th, 2005

Anchor Your Word Selection

Many of you may know that the F8 key will anchor the cursor for highlighting in MS Word. It’s a great trick that allows for text highlighting using only directional keys (arrows, page up/down) or a click of the mouse. It’s something that can really help people who aren’t so savvy when it comes to highlighting text in a document while holding down a multiple-key combination… Continue reading

3D Fun

Thursday, December 15th, 2005

Do you constantly find yourself looking for a way to “jazz up” a document, presentation or worksheet?

Most of you already know that you can use the Drawing Toolbar’s AutoShape feature to create simple shapes for emphasis.

Maybe something like this:

Look familiar?

Yes, that’s right, it’s pretty much the shape used in the title but with one huge difference—that title is in a 3D form. Way more… Continue reading

Wrap It My Way – Permanently

Tuesday, December 6th, 2005

Wrap It My Way – Permanently

Did you try yesterday’s MS Office tip concerning text wrapping around pictures? I bet you like how easy it makes wrapping text around those pictures and really embedding them within the document to produce such a professional-looking finished product. You’ve probably also figured out that it’s a bit of a pain to constantly tell Word how to behave with your pictures.

Did you find… Continue reading

Wrapped With Style

Tuesday, December 6th, 2005

Wrapped With Style

Do you use a lot of pictures in your MS Word documents?

Hate the way they push the text around the document, often causing awkward looking gaps and layout problems?

How would you like a way to get the text and picture to “play together nicely”? You know, make them work in a way that doesn’t cause all the gaps and other problems.

Maybe even turn this… Continue reading

Managing Bulleted Lists

Tuesday, December 6th, 2005

Use a lot of bulleted lists in MS PowerPoint? How about MS Word? Looking for quick ways to move items in your bulleted list without a cut / paste?

Or… maybe you’d like a way to promote and/or demote items in the list without all the extra work with the increase and decrease indent buttons.

Whatever your particular need, you’re sure to find something here that works for you!

First… Continue reading

Right-click to drag-drop

Thursday, November 10th, 2005

Drag And Drop With A Right Click?

Yep, that’s what I said! Right click!

We often find ourselves moving text in MS Word with a quick drag and drop, but did you know that if you use a right click instead of a left click, Word will offer you far more than the usual move text thing?

Next time you want to move or even copy text simply follow these… Continue reading

Add Watermarks in MS Word and Adjust Them

Thursday, November 3rd, 2005

Mark It Up

We all know about watermarks, those light pictures or text placed behind our text on printed documents. They can mark a document as a draft or as confidential, or they could be used to enhance the appearance of a document.

With older versions of MS Word you had to do quite a bit of work to get that watermark. You were forced to go through the header… Continue reading

Chapter and Page numbers

Thursday, November 3rd, 2005

Chapter Numbers Wanted

Do you frequently use MS Word to produce documents that contain chapters? Looking to use a more meaningful way to number your pages? Might I suggest that you use a page number / chapter number combination? Today, let’s consider the possibility.

First you’ll need a Word document that was created with chapters using the bullets and numbering feature. Wait! Hold on, there’s more. You can’t use just… Continue reading

F7 Spell check word documents and email

Wednesday, October 12th, 2005

Finished writing a word document? Hit F7 to spell check before saving it! It works in composing email in Outlook Express, too. It’s fast, it’s simple, and it can make your communications look more professional.

~ Chris Fisher… Continue reading

Perfect Shapes

Wednesday, March 9th, 2005

Have you ever found yourself trying to make a perfect square or circle using the drawing tools for a rectangle or oval? Or maybe you’re trying to draw a perfectly horizontal or vertical line?

Did you find yourself eyeballing the measurements and angles hoping you were getting close?

Did you know that it’s possible for you to use the drawing tools to make these perfect shapes without all the guesswork?… Continue reading

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