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Archive for the ‘MS Word’ Category



Every time you’ve ever tried to edit a document in MS Word while a window (such as the font formatting window) is open you get nowhere. That window just sits there, open and waiting. You certainly aren’t going to make any changes to the document until you’ve made your choices and either clicked OK or Cancel.

Hard to believe that the Find window behaves differently?

Yeah, I thought so too… Continue reading

End The Button Confusion

Tuesday, November 23rd, 2004

End The Button Confusion

Have you ever noticed that many of the custom toolbar buttons you’ve added have the exact same image?

I have—I added a button that takes me to the New window you see when you use the File menu, New choice in MS Word.

Unfortunately, it’s identical to the New button that opens a blank document from the Normal template.

So, what can you do?

Change the… Continue reading

Formatting That Demands Their Attention

Tuesday, November 23rd, 2004

Formatting That Demands Their Attention

Do you ever find yourself looking for a way to make something really stand out in a Word document?

I don’t mean just a bigger or different font—I mean a way to put something on the page that can’t be ignored.

There are lots of things you can do (bolding, Italics, AutoShapes, etc…) but maybe turning this

into this

is… Continue reading

Quick Slide Margins In MS Word

Tuesday, November 23rd, 2004

Quick Slide Margins In MS Word

Just picture it—you just finished working on a document that you really need as a one-page memo. Unfortunately, it ran over to page two.

What do you do?

One solution is to adjust margins.

So… some of you go to the File menu, Page Setup choice, Margins tab, make your adjustments, then click OK.

Sounds good—but when you return to your document you find… Continue reading

Get Into Style

Monday, November 22nd, 2004

Get Into Style

Did you know that MS Word can get you in style with just a few clicks?

No?

Well, good news—it can.

(Bad news—it’s style for your text and has nothing to do with the latest fashions. Sorry, no free shopping trips.)

But… back to the good news.

The first thing we need to discuss is a very good question.

What is a style in MS Word?

To… Continue reading

Controlling Runaway Clichés And Other Grammar Problems

Did you know that you have some control over the type of grammar mistakes MS Word looks for?

No?

I didn’t either until I stumbled through some information about having Word’s grammar check catch common cliches in my writing. As I started investigating the options I discovered just how many choices we really do have.

Want to know where to find your options?… Continue reading

Use It, Lose It, or Momentarily Disable It

Monday, November 22nd, 2004

Use It, Lose It, or Momentarily Disable It

Decisions, decisions, decisions…

These are your choices when dealing with the AutoComplete in MS Word.

To “Use It” you need to decide to accept the AutoComplete entry (exactly what’s in the bubble) and then hit the Enter key. The entire text string will be completely filled in and you’re ready to move on.

Good – now that you know how to “Use… Continue reading

MS Word’s AutoComplete Feature

Monday, November 22nd, 2004

MS Word’s AutoComplete Feature

Did you know that MS Word has a function to AutoComplete text?

No?

I bet you did – you just didn’t know what it was called.

Think about it. I’m sure you know about the little yellow box of text that “pops up” at what appears to be mystical moments during the day.

Well, as you may have guessed by now, those moments aren’t so mystical… Continue reading

Underline With Pizzazz In MS Word

Monday, November 22nd, 2004

Underline With Pizzazz In MS Word

Have you ever wished you had a better way to emphasize your point? (Besides raising your voice of course. MS Word seems pretty immune to that tactic. Too bad – I can be pretty good at that one when I need it!)

You’ve done the normal bold, color change and underline thing. But, this time you’re looking for a little something “extra”. (Like the… Continue reading

The Key To Print Preview

Monday, November 22nd, 2004

The Key To Print Preview

Many of us find the Print Preview option in MS Word a very useful feature.

It’s an excellent way to double check your layout before you waste paper and ink / toner printing something that really isn’t ready to go.

I don’t know about you, but I usually get to the Print Preview window either through the File menu or by using the button on… Continue reading

The Ultimate Word Keyboard Shortcut List

Monday, November 22nd, 2004

The Ultimate Word Keyboard Shortcut List

Quite often I receive email requesting complete lists for keyboard shortcuts.

Unfortunately, I never really have one. Most of the lists I put in this newsletter are lists I compile from a variety of references.

And… to be quite honest, I wasn’t too worried about the “whole” list because most people I’ve worked with have difficulty learning that much material all at once.

But… Continue reading

Now Where Was I?

Monday, November 22nd, 2004

Now Where Was I?

Have you ever found yourself looking for the last place you were working in a long Word document?

You know, it’s a 10 – 20 – 30 page monster and you were working on something somewhere in the middle when you last saved and closed the document.

When you re-opened the document the cursor was on page one, top left corner. Now here you are patiently… Continue reading

Using Watermarks In MS Word

Monday, November 22nd, 2004

Using Watermarks In MS Word

Now that you know what a watermark is, would you like to know how to create one?

It’s a good way to turn this…

into this…

Sound like a great idea? Yeah, it did to me too, so let’s get started.

The first thing we should do is to change our view to Print/Page Layout. (If we don’t, we won’t be able to… Continue reading

One Key Pasting In MS Word

Monday, November 22nd, 2004

One Key Pasting In MS Word

Ever find yourself continually pasting the same item over and over?

Tired of constantly needing the mouse or the Ctrl + V combination?

Wish you had a quick and easy one-key paste?

Well, you can – if you’re not to attached to the Insert key. (The key that toggles between new text overwriting old text and new text being inserted between old text.)

Want… Continue reading

Pain-Free Spiking

Monday, November 22nd, 2004

Pain-Free Spiking

Now that you have some idea of what an MS Word spike is let’s get to the part of how to use one.

  • The first thing is to highlight the text to be moved.
  • Then hit Ctrl + F3
    (At this point the text should be gone from the document.)
  • Now you need to continue highlighting all text to be moved and hitting Ctrl

An Electronic Desk Spike?

Monday, November 22nd, 2004

An Electronic Desk Spike?

You know, a desk spike… the metal spike on a desk that you impale papers on to keep them handy and in place.

(Granted, I never used one for two reasons. First, the idea of having a hole in the middle of a page doesn’t sit well with me. And second, between my lack of coordination and my bad luck I’d probably put the thing right… Continue reading

Formatting Information in MS Word

Monday, November 22nd, 2004

Formatting Information in MS Word

MS Word will tell you the formatting information of any paragraph you choose.

Yep—that’s correct.

It will tell you, with only a couple of clicks, information concerning formatting of a paragraph.

This can help if you’ve got a document that someone else created and you need to check on formatting. It summarizes information—saving you the aggravation of tracking this stuff down from different areas of… Continue reading

Picture Perfect Envelopes

Monday, November 22nd, 2004

Picture Perfect Envelopes

In connection to a tip I ran last week about changing the font, in MS Word, on an envelope or label, a reader wrote in wondering how to add pictures to envelopes.

Good question!

So this week I went in search of an answer—and thankfully, I found one.

(I also figured that if one person is interested enough to write in then there must be others that… Continue reading

List of More Keyboard shortcuts for MS Word

Here’s another installment to add to your ever-growing list of keyboard shortcuts for MS Word.

Give these a whirl—they could come in very handy!

Justification Shorcuts:

  • Ctrl + L left aligns the current paragraph.
  • Ctrl + E center aligns the current paragraph.
  • Ctrl + R right aligns the current paragraph.
  • Ctrl + J fully justifies the current paragraph

Jazz Up Your Tables In MS Word

Monday, November 22nd, 2004

Jazz Up Your Tables In MS Word

How would you like, with only a couple of clicks, to change this ordinary MS Word table

into this…

or maybe this…

or any of over 3 dozen styles?

Sound too good to be true?

Well, maybe it does, but let me assure you it is 100%, absolutely true!

Want to know how?

Yeah—of course you do. After all… Continue reading

I Put What In The Custom Dictionary? Now How Do I Get That Out Of There?

Here’s the scenario…

You’re running a spell check in MS Word, cruising along and suddenly you realize that you just accidentally clicked the Add button in the spell check window.

In other words, you just added your misspelled word to the custom dictionary. Now the incorrect spelling will be accepted as correct.

What do… Continue reading

Psst… What’s The Password?

Monday, November 22nd, 2004

Psst… What’s The Password?

Have you ever had a MS Word or Excel file that you just didn’t want anyone to read? Or maybe it was OK for them to read it but not change it.

I know I have a few of these. Being a teacher it’s nice to be able to protect files containing tests. You know, just in case a student gets in them.

Anyway, I’m sure… Continue reading

Copy / Paste Keyboard Shortcuts

Monday, November 22nd, 2004

Copy / Paste Keyboard Shortcuts

Since today’s tip revolves around copy and paste I thought I’d take this opportunity to quickly review the keyboard shortcuts for copy / paste and deletion functions.

I’ve also found a keyboard trick in MS Word for moving text around in a document.

So, let’s get to it…

  • Ctrl + C = copies the highlighted text to the clipboard**
  • Ctrl + V = pastes

Creating A Table In MS Word Without A Mouse

What?

You can create a table without a mouse?

Are you sure?

Yes – I am and it’s easier than you might think.

All you need to know is how to line up your plus and minuses.

(Yeah – I said plus and minuses.)

To get Word to draw a table, without a mouse, you need to start by going to… Continue reading

Table Headers

Monday, November 22nd, 2004

Table Headers

Here’s the scenario, you’ve made a perfect table of information in MS Word and you’re getting ready to print your document. As you’re looking things over you realize that your table prints on several pages and your column titles are on the first page but not the others.

What do you do?

Do you make extra rows at the top of every page and manually… Continue reading

No More Splitting

Friday, November 19th, 2004

No More Splitting

Here’s the scenario: you’re working on a table in MS Word and suddenly a row splits in two—that is—part on one page and part on the next page.

You’re looking this new development over, all the while thinking to yourself: “this just won’t do—the topic in each row really can’t be split apart”.

At this point you’re trying to come up with a solution. You need an… Continue reading

Table Toppers

Friday, November 19th, 2004

Table Toppers

Did you know that with just a couple of clicks you could have MS Word automatically repeat your table headings at the top of each page containing the table?

If you answered “No” then you’ll want to take a quick moment to read on because here’s the trick to beautiful table headings.

First thing you’ll need to do is to select the row or rows you want repeated… Continue reading

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