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Archive for the ‘MS Word’ Category



Anchor Your Word Selection

Thursday, December 15th, 2005

Anchor Your Word Selection

Many of you may know that the F8 key will anchor the cursor for highlighting in MS Word. It’s a great trick that allows for text highlighting using only directional keys (arrows, page up/down) or a click of the mouse. It’s something that can really help people who aren’t so savvy when it comes to highlighting text in a document while holding down a multiple-key combination… Continue reading

3D Fun

Thursday, December 15th, 2005

Do you constantly find yourself looking for a way to “jazz up” a document, presentation or worksheet?

Most of you already know that you can use the Drawing Toolbar’s AutoShape feature to create simple shapes for emphasis.

Maybe something like this:

Look familiar?

Yes, that’s right, it’s pretty much the shape used in the title but with one huge difference—that title is in a 3D form. Way more… Continue reading

Wrap It My Way – Permanently

Tuesday, December 6th, 2005

Wrap It My Way – Permanently

Did you try yesterday’s MS Office tip concerning text wrapping around pictures? I bet you like how easy it makes wrapping text around those pictures and really embedding them within the document to produce such a professional-looking finished product. You’ve probably also figured out that it’s a bit of a pain to constantly tell Word how to behave with your pictures.

Did you find… Continue reading

Wrapped With Style

Tuesday, December 6th, 2005

Wrapped With Style

Do you use a lot of pictures in your MS Word documents?

Hate the way they push the text around the document, often causing awkward looking gaps and layout problems?

How would you like a way to get the text and picture to “play together nicely”? You know, make them work in a way that doesn’t cause all the gaps and other problems.

Maybe even turn this… Continue reading

Managing Bulleted Lists

Tuesday, December 6th, 2005

Use a lot of bulleted lists in MS PowerPoint? How about MS Word? Looking for quick ways to move items in your bulleted list without a cut / paste?

Or… maybe you’d like a way to promote and/or demote items in the list without all the extra work with the increase and decrease indent buttons.

Whatever your particular need, you’re sure to find something here that works for you!

First… Continue reading

Right-click to drag-drop

Thursday, November 10th, 2005

Drag And Drop With A Right Click?

Yep, that’s what I said! Right click!

We often find ourselves moving text in MS Word with a quick drag and drop, but did you know that if you use a right click instead of a left click, Word will offer you far more than the usual move text thing?

Next time you want to move or even copy text simply follow these… Continue reading

Add Watermarks in MS Word and Adjust Them

Thursday, November 3rd, 2005

Mark It Up

We all know about watermarks, those light pictures or text placed behind our text on printed documents. They can mark a document as a draft or as confidential, or they could be used to enhance the appearance of a document.

With older versions of MS Word you had to do quite a bit of work to get that watermark. You were forced to go through the header… Continue reading

Chapter and Page numbers

Thursday, November 3rd, 2005

Chapter Numbers Wanted

Do you frequently use MS Word to produce documents that contain chapters? Looking to use a more meaningful way to number your pages? Might I suggest that you use a page number / chapter number combination? Today, let’s consider the possibility.

First you’ll need a Word document that was created with chapters using the bullets and numbering feature. Wait! Hold on, there’s more. You can’t use just… Continue reading

F7 Spell check word documents and email

Wednesday, October 12th, 2005

Finished writing a word document? Hit F7 to spell check before saving it! It works in composing email in Outlook Express, too. It’s fast, it’s simple, and it can make your communications look more professional.

~ Chris Fisher… Continue reading

Perfect Shapes

Wednesday, March 9th, 2005

Have you ever found yourself trying to make a perfect square or circle using the drawing tools for a rectangle or oval? Or maybe you’re trying to draw a perfectly horizontal or vertical line?

Did you find yourself eyeballing the measurements and angles hoping you were getting close?

Did you know that it’s possible for you to use the drawing tools to make these perfect shapes without all the guesswork?… Continue reading

Every time you’ve ever tried to edit a document in MS Word while a window (such as the font formatting window) is open you get nowhere. That window just sits there, open and waiting. You certainly aren’t going to make any changes to the document until you’ve made your choices and either clicked OK or Cancel.

Hard to believe that the Find window behaves differently?

Yeah, I thought so too… Continue reading

End The Button Confusion

Tuesday, November 23rd, 2004

End The Button Confusion

Have you ever noticed that many of the custom toolbar buttons you’ve added have the exact same image?

I have—I added a button that takes me to the New window you see when you use the File menu, New choice in MS Word.

Unfortunately, it’s identical to the New button that opens a blank document from the Normal template.

So, what can you do?

Change the… Continue reading

Formatting That Demands Their Attention

Tuesday, November 23rd, 2004

Formatting That Demands Their Attention

Do you ever find yourself looking for a way to make something really stand out in a Word document?

I don’t mean just a bigger or different font—I mean a way to put something on the page that can’t be ignored.

There are lots of things you can do (bolding, Italics, AutoShapes, etc…) but maybe turning this

into this

is… Continue reading

Quick Slide Margins In MS Word

Tuesday, November 23rd, 2004

Quick Slide Margins In MS Word

Just picture it—you just finished working on a document that you really need as a one-page memo. Unfortunately, it ran over to page two.

What do you do?

One solution is to adjust margins.

So… some of you go to the File menu, Page Setup choice, Margins tab, make your adjustments, then click OK.

Sounds good—but when you return to your document you find… Continue reading

Get Into Style

Monday, November 22nd, 2004

Get Into Style

Did you know that MS Word can get you in style with just a few clicks?

No?

Well, good news—it can.

(Bad news—it’s style for your text and has nothing to do with the latest fashions. Sorry, no free shopping trips.)

But… back to the good news.

The first thing we need to discuss is a very good question.

What is a style in MS Word?

To… Continue reading

Controlling Runaway Clichés And Other Grammar Problems

Did you know that you have some control over the type of grammar mistakes MS Word looks for?

No?

I didn’t either until I stumbled through some information about having Word’s grammar check catch common cliches in my writing. As I started investigating the options I discovered just how many choices we really do have.

Want to know where to find your options?… Continue reading

Use It, Lose It, or Momentarily Disable It

Monday, November 22nd, 2004

Use It, Lose It, or Momentarily Disable It

Decisions, decisions, decisions…

These are your choices when dealing with the AutoComplete in MS Word.

To “Use It” you need to decide to accept the AutoComplete entry (exactly what’s in the bubble) and then hit the Enter key. The entire text string will be completely filled in and you’re ready to move on.

Good – now that you know how to “Use… Continue reading

MS Word’s AutoComplete Feature

Monday, November 22nd, 2004

MS Word’s AutoComplete Feature

Did you know that MS Word has a function to AutoComplete text?

No?

I bet you did – you just didn’t know what it was called.

Think about it. I’m sure you know about the little yellow box of text that “pops up” at what appears to be mystical moments during the day.

Well, as you may have guessed by now, those moments aren’t so mystical… Continue reading

Underline With Pizzazz In MS Word

Monday, November 22nd, 2004

Underline With Pizzazz In MS Word

Have you ever wished you had a better way to emphasize your point? (Besides raising your voice of course. MS Word seems pretty immune to that tactic. Too bad – I can be pretty good at that one when I need it!)

You’ve done the normal bold, color change and underline thing. But, this time you’re looking for a little something “extra”. (Like the… Continue reading

The Key To Print Preview

Monday, November 22nd, 2004

The Key To Print Preview

Many of us find the Print Preview option in MS Word a very useful feature.

It’s an excellent way to double check your layout before you waste paper and ink / toner printing something that really isn’t ready to go.

I don’t know about you, but I usually get to the Print Preview window either through the File menu or by using the button on… Continue reading

The Ultimate Word Keyboard Shortcut List

Monday, November 22nd, 2004

The Ultimate Word Keyboard Shortcut List

Quite often I receive email requesting complete lists for keyboard shortcuts.

Unfortunately, I never really have one. Most of the lists I put in this newsletter are lists I compile from a variety of references.

And… to be quite honest, I wasn’t too worried about the “whole” list because most people I’ve worked with have difficulty learning that much material all at once.

But… Continue reading

Now Where Was I?

Monday, November 22nd, 2004

Now Where Was I?

Have you ever found yourself looking for the last place you were working in a long Word document?

You know, it’s a 10 – 20 – 30 page monster and you were working on something somewhere in the middle when you last saved and closed the document.

When you re-opened the document the cursor was on page one, top left corner. Now here you are patiently… Continue reading

Using Watermarks In MS Word

Monday, November 22nd, 2004

Using Watermarks In MS Word

Now that you know what a watermark is, would you like to know how to create one?

It’s a good way to turn this…

into this…

Sound like a great idea? Yeah, it did to me too, so let’s get started.

The first thing we should do is to change our view to Print/Page Layout. (If we don’t, we won’t be able to… Continue reading

One Key Pasting In MS Word

Monday, November 22nd, 2004

One Key Pasting In MS Word

Ever find yourself continually pasting the same item over and over?

Tired of constantly needing the mouse or the Ctrl + V combination?

Wish you had a quick and easy one-key paste?

Well, you can – if you’re not to attached to the Insert key. (The key that toggles between new text overwriting old text and new text being inserted between old text.)

Want… Continue reading

Pain-Free Spiking

Monday, November 22nd, 2004

Pain-Free Spiking

Now that you have some idea of what an MS Word spike is let’s get to the part of how to use one.

  • The first thing is to highlight the text to be moved.
  • Then hit Ctrl + F3
    (At this point the text should be gone from the document.)
  • Now you need to continue highlighting all text to be moved and hitting Ctrl

An Electronic Desk Spike?

Monday, November 22nd, 2004

An Electronic Desk Spike?

You know, a desk spike… the metal spike on a desk that you impale papers on to keep them handy and in place.

(Granted, I never used one for two reasons. First, the idea of having a hole in the middle of a page doesn’t sit well with me. And second, between my lack of coordination and my bad luck I’d probably put the thing right… Continue reading

Formatting Information in MS Word

Monday, November 22nd, 2004

Formatting Information in MS Word

MS Word will tell you the formatting information of any paragraph you choose.

Yep—that’s correct.

It will tell you, with only a couple of clicks, information concerning formatting of a paragraph.

This can help if you’ve got a document that someone else created and you need to check on formatting. It summarizes information—saving you the aggravation of tracking this stuff down from different areas of… Continue reading

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