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Archive for the ‘MS Word’ Category



Pain-Free Spiking

Monday, November 22nd, 2004

Pain-Free Spiking

Now that you have some idea of what an MS Word spike is let’s get to the part of how to use one.

  • The first thing is to highlight the text to be moved.
  • Then hit Ctrl + F3
    (At this point the text should be gone from the document.)
  • Now you need to continue highlighting all text to be moved and hitting Ctrl

An Electronic Desk Spike?

Monday, November 22nd, 2004

An Electronic Desk Spike?

You know, a desk spike… the metal spike on a desk that you impale papers on to keep them handy and in place.

(Granted, I never used one for two reasons. First, the idea of having a hole in the middle of a page doesn’t sit well with me. And second, between my lack of coordination and my bad luck I’d probably put the thing right… Continue reading

Formatting Information in MS Word

Monday, November 22nd, 2004

Formatting Information in MS Word

MS Word will tell you the formatting information of any paragraph you choose.

Yep—that’s correct.

It will tell you, with only a couple of clicks, information concerning formatting of a paragraph.

This can help if you’ve got a document that someone else created and you need to check on formatting. It summarizes information—saving you the aggravation of tracking this stuff down from different areas of… Continue reading

Picture Perfect Envelopes

Monday, November 22nd, 2004

Picture Perfect Envelopes

In connection to a tip I ran last week about changing the font, in MS Word, on an envelope or label, a reader wrote in wondering how to add pictures to envelopes.

Good question!

So this week I went in search of an answer—and thankfully, I found one.

(I also figured that if one person is interested enough to write in then there must be others that… Continue reading

List of More Keyboard shortcuts for MS Word

Here’s another installment to add to your ever-growing list of keyboard shortcuts for MS Word.

Give these a whirl—they could come in very handy!

Justification Shorcuts:

  • Ctrl + L left aligns the current paragraph.
  • Ctrl + E center aligns the current paragraph.
  • Ctrl + R right aligns the current paragraph.
  • Ctrl + J fully justifies the current paragraph

Jazz Up Your Tables In MS Word

Monday, November 22nd, 2004

Jazz Up Your Tables In MS Word

How would you like, with only a couple of clicks, to change this ordinary MS Word table

into this…

or maybe this…

or any of over 3 dozen styles?

Sound too good to be true?

Well, maybe it does, but let me assure you it is 100%, absolutely true!

Want to know how?

Yeah—of course you do. After all… Continue reading

I Put What In The Custom Dictionary? Now How Do I Get That Out Of There?

Here’s the scenario…

You’re running a spell check in MS Word, cruising along and suddenly you realize that you just accidentally clicked the Add button in the spell check window.

In other words, you just added your misspelled word to the custom dictionary. Now the incorrect spelling will be accepted as correct.

What do… Continue reading

Psst… What’s The Password?

Monday, November 22nd, 2004

Psst… What’s The Password?

Have you ever had a MS Word or Excel file that you just didn’t want anyone to read? Or maybe it was OK for them to read it but not change it.

I know I have a few of these. Being a teacher it’s nice to be able to protect files containing tests. You know, just in case a student gets in them.

Anyway, I’m sure… Continue reading

Copy / Paste Keyboard Shortcuts

Monday, November 22nd, 2004

Copy / Paste Keyboard Shortcuts

Since today’s tip revolves around copy and paste I thought I’d take this opportunity to quickly review the keyboard shortcuts for copy / paste and deletion functions.

I’ve also found a keyboard trick in MS Word for moving text around in a document.

So, let’s get to it…

  • Ctrl + C = copies the highlighted text to the clipboard**
  • Ctrl + V = pastes

Creating A Table In MS Word Without A Mouse

What?

You can create a table without a mouse?

Are you sure?

Yes – I am and it’s easier than you might think.

All you need to know is how to line up your plus and minuses.

(Yeah – I said plus and minuses.)

To get Word to draw a table, without a mouse, you need to start by going to… Continue reading

Table Headers

Monday, November 22nd, 2004

Table Headers

Here’s the scenario, you’ve made a perfect table of information in MS Word and you’re getting ready to print your document. As you’re looking things over you realize that your table prints on several pages and your column titles are on the first page but not the others.

What do you do?

Do you make extra rows at the top of every page and manually… Continue reading

No More Splitting

Friday, November 19th, 2004

No More Splitting

Here’s the scenario: you’re working on a table in MS Word and suddenly a row splits in two—that is—part on one page and part on the next page.

You’re looking this new development over, all the while thinking to yourself: “this just won’t do—the topic in each row really can’t be split apart”.

At this point you’re trying to come up with a solution. You need an… Continue reading

Table Toppers

Friday, November 19th, 2004

Table Toppers

Did you know that with just a couple of clicks you could have MS Word automatically repeat your table headings at the top of each page containing the table?

If you answered “No” then you’ll want to take a quick moment to read on because here’s the trick to beautiful table headings.

First thing you’ll need to do is to select the row or rows you want repeated… Continue reading

Word Created TOCs

Friday, November 19th, 2004

Word Created TOCs

OK. So we’re ready to discover the secrets of MS Word’s automatic table of contents feature—let’s get right to it.

The first thing you need to do is establish your document with heading styles. You need to use consistent headings for chapter / section titles and then consistent headings for the subsections below each section title.

For example, you may apply Heading 1 to each section title… Continue reading

TOC?

Friday, November 19th, 2004

TOC?

I’m confused, do you mean, as in “tic toc”?

Have you ever been working with MS Word online help and run into that little gem? Was it explained to you, or did you file it in the back of your mind as another one of the many unexplained Microsoft mysteries?

Just in case it’s in your “unexplained” category let me tell you—they were referring simply to a “table of… Continue reading

Formatting & Updating MS Word TOCs

Friday, November 19th, 2004

Formatting & Updating MS Word TOCs

Now that you have the basics of Word’s TOCs you’re probably wondering about appearance, updating and other uses.

Well, it’s good that you’re wondering since that’s what we’re going to cover today.

Let’s begin with the appearance.

You may not be thrilled with the font style or size in the TOC. Fortunately, this is absolutely no problem.

You can highlight all or part of… Continue reading

More Indent Please

Friday, November 19th, 2004

More Indent Please

Good news for my MS Word using keyboard enthusiasts!

I don’t know about you, but I’m thoroughly annoyed every time I have to take my hand off the keyboard to change indenting and hanging indents.

(Hanging indents happen when the paragraph’s first line is on the left margin and all other lines of the paragraph are indented.)

Hands off keyboard, hand on mouse, find what you need… Continue reading

Setting Indents Using The Word Ruler

Friday, November 19th, 2004

Setting Indents Using The Word Ruler

Have you ever wondered what all the little “triangle-looking things” are on the Word ruler?

If you haven’t noticed them, then take a quick look. See them now? They must be there for a good reason—want to know what it is?

Yes? Good, you’re in the right place since that’s what we’re going to cover today.

The “triangles” are actually markers for different paragraph… Continue reading

Making the Ruler Measure Up

Friday, November 19th, 2004

Making the Ruler Measure Up

Did you know that MS Word comes with a built in ruler?

No?

Well, it does if you’re using the Page / Print Layout view or the Normal view—and it’s pretty easy to access.

I find the Word ruler very helpful with layout decisions, setting tab stops and for making quick changes to paragraph settings.

To display Word’s ruler, simply use the View menu, Ruler… Continue reading

MS Word Footnote Fun

Friday, November 19th, 2004

MS Word Footnote Fun

Here’s the scenario: you’re working in MS Word, happily moving through the material, creating a complete masterpiece. Suddenly you realize you need to footnote a statement. What do you do?

Well… you could do as I’ve seen so many do—type until you’re close to the bottom of the page and simply type the text into the middle of the document. Looks ok on the first run… Continue reading

MS Word Themes

Friday, November 19th, 2004

MS Word Themes

OK, so you’ve decided a theme might be the way to go and you’re ready to take a look at all the choices.

Yeah :-)

Let’s dive right in.

To find the themes you need to go to the Format menu, Theme choice. (Alt then O then H works too.)

The Theme window will open.

On the left you have a list of themes to choose… Continue reading

Quick MS Tabs And “Stuff”

Friday, November 19th, 2004

Quick MS Tabs And “Stuff”

A couple of weeks ago (back on October 2nd ) we discussed using the MS Word ruler to set indents—but, as you may or may not know, there are other uses for the Word ruler.

One major, easy to do, item on the ruler is the ability to set tabs with just a click.

Yep, that’s right—you can set a tab stop with just a… Continue reading

An Alternative to Ctrl + A In MS Word

Friday, November 19th, 2004

We all know that Ctrl + A in MS Word selects the entire document—works great, and for everyone who likes to keep their hands on the keyboard, it’s a necessary tool.

But what about people who are more “mouse oriented”?

You know, people who have duties that require regular or constant mouse contact? It’s a bit annoying to keep removing their hand from the mouse to the keyboard and back… Continue reading

Get There & Work Now!

Friday, November 19th, 2004

Get There & Work Now!

So, you’ve read all about MS Word 2000′s Click and Type and you’re ready to give it a try. Let’s get right to business.

The first thing you need to do is to double check that the Click and Type feature is enabled. To check go to the Tools menu, Options choice. On the Edit tab you’re looking for the “Enable click and type” check… Continue reading

Click And Type

Friday, November 19th, 2004

Click And Type

So, you’re working in MS Word 2000 and you’re trying to make a title page for your latest masterpiece. What do you do?

Do you adjust the top margin to about 5 inches to get the title in the middle of the page?

Well… you could, but then you have to go back into the page settings and change the margins back for the rest of the… Continue reading

Working With The Norm

Friday, November 19th, 2004

Working With The Norm

Do you find yourself constantly making the same changes in MS Word over and over again? (Things like tabs, paragraph settings, etc… whatever you need to get the job done right.)

Frustrated with all the repetitive work?

Yeah, me too.

Want a better way—maybe a way that has all blank documents delivered to you with these settings ready to go?

Was that a “Yes!” I heard?… Continue reading

Do you know how to set the vertical alignment of a Word document?

That is, you can tell Word whether to align the text at the top of the page, the bottom of the page, the center of the page or to justify the text on the page.

This one sure could come in handy if you’re trying to accommodate some weird spacing or simply are looking for the “finished”… Continue reading

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