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Archive for the ‘MS Word’ Category



Word Created TOCs

Friday, November 19th, 2004

Word Created TOCs

OK. So we’re ready to discover the secrets of MS Word’s automatic table of contents feature—let’s get right to it.

The first thing you need to do is establish your document with heading styles. You need to use consistent headings for chapter / section titles and then consistent headings for the subsections below each section title.

For example, you may apply Heading 1 to each section title… Continue reading

TOC?

Friday, November 19th, 2004

TOC?

I’m confused, do you mean, as in “tic toc”?

Have you ever been working with MS Word online help and run into that little gem? Was it explained to you, or did you file it in the back of your mind as another one of the many unexplained Microsoft mysteries?

Just in case it’s in your “unexplained” category let me tell you—they were referring simply to a “table of… Continue reading

Formatting & Updating MS Word TOCs

Friday, November 19th, 2004

Formatting & Updating MS Word TOCs

Now that you have the basics of Word’s TOCs you’re probably wondering about appearance, updating and other uses.

Well, it’s good that you’re wondering since that’s what we’re going to cover today.

Let’s begin with the appearance.

You may not be thrilled with the font style or size in the TOC. Fortunately, this is absolutely no problem.

You can highlight all or part of… Continue reading

More Indent Please

Friday, November 19th, 2004

More Indent Please

Good news for my MS Word using keyboard enthusiasts!

I don’t know about you, but I’m thoroughly annoyed every time I have to take my hand off the keyboard to change indenting and hanging indents.

(Hanging indents happen when the paragraph’s first line is on the left margin and all other lines of the paragraph are indented.)

Hands off keyboard, hand on mouse, find what you need… Continue reading

Setting Indents Using The Word Ruler

Friday, November 19th, 2004

Setting Indents Using The Word Ruler

Have you ever wondered what all the little “triangle-looking things” are on the Word ruler?

If you haven’t noticed them, then take a quick look. See them now? They must be there for a good reason—want to know what it is?

Yes? Good, you’re in the right place since that’s what we’re going to cover today.

The “triangles” are actually markers for different paragraph… Continue reading

Making the Ruler Measure Up

Friday, November 19th, 2004

Making the Ruler Measure Up

Did you know that MS Word comes with a built in ruler?

No?

Well, it does if you’re using the Page / Print Layout view or the Normal view—and it’s pretty easy to access.

I find the Word ruler very helpful with layout decisions, setting tab stops and for making quick changes to paragraph settings.

To display Word’s ruler, simply use the View menu, Ruler… Continue reading

MS Word Footnote Fun

Friday, November 19th, 2004

MS Word Footnote Fun

Here’s the scenario: you’re working in MS Word, happily moving through the material, creating a complete masterpiece. Suddenly you realize you need to footnote a statement. What do you do?

Well… you could do as I’ve seen so many do—type until you’re close to the bottom of the page and simply type the text into the middle of the document. Looks ok on the first run… Continue reading

MS Word Themes

Friday, November 19th, 2004

MS Word Themes

OK, so you’ve decided a theme might be the way to go and you’re ready to take a look at all the choices.

Yeah :-)

Let’s dive right in.

To find the themes you need to go to the Format menu, Theme choice. (Alt then O then H works too.)

The Theme window will open.

On the left you have a list of themes to choose… Continue reading

Quick MS Tabs And “Stuff”

Friday, November 19th, 2004

Quick MS Tabs And “Stuff”

A couple of weeks ago (back on October 2nd ) we discussed using the MS Word ruler to set indents—but, as you may or may not know, there are other uses for the Word ruler.

One major, easy to do, item on the ruler is the ability to set tabs with just a click.

Yep, that’s right—you can set a tab stop with just a… Continue reading

An Alternative to Ctrl + A In MS Word

Friday, November 19th, 2004

We all know that Ctrl + A in MS Word selects the entire document—works great, and for everyone who likes to keep their hands on the keyboard, it’s a necessary tool.

But what about people who are more “mouse oriented”?

You know, people who have duties that require regular or constant mouse contact? It’s a bit annoying to keep removing their hand from the mouse to the keyboard and back… Continue reading

Get There & Work Now!

Friday, November 19th, 2004

Get There & Work Now!

So, you’ve read all about MS Word 2000′s Click and Type and you’re ready to give it a try. Let’s get right to business.

The first thing you need to do is to double check that the Click and Type feature is enabled. To check go to the Tools menu, Options choice. On the Edit tab you’re looking for the “Enable click and type” check… Continue reading

Click And Type

Friday, November 19th, 2004

Click And Type

So, you’re working in MS Word 2000 and you’re trying to make a title page for your latest masterpiece. What do you do?

Do you adjust the top margin to about 5 inches to get the title in the middle of the page?

Well… you could, but then you have to go back into the page settings and change the margins back for the rest of the… Continue reading

Working With The Norm

Friday, November 19th, 2004

Working With The Norm

Do you find yourself constantly making the same changes in MS Word over and over again? (Things like tabs, paragraph settings, etc… whatever you need to get the job done right.)

Frustrated with all the repetitive work?

Yeah, me too.

Want a better way—maybe a way that has all blank documents delivered to you with these settings ready to go?

Was that a “Yes!” I heard?… Continue reading

Do you know how to set the vertical alignment of a Word document?

That is, you can tell Word whether to align the text at the top of the page, the bottom of the page, the center of the page or to justify the text on the page.

This one sure could come in handy if you’re trying to accommodate some weird spacing or simply are looking for the “finished”… Continue reading

What Version Do You Want?

Friday, November 19th, 2004

What Version Do You Want?

Do you have an MS Word document that you find you’re constantly revising?

Do you find yourself wishing you still had an earlier draft of the document somewhere?

Maybe, at one time you did, so now your solution is to continually save the file under a different name each time you revise.

This is a solution that certainly provides you with the ability to return… Continue reading

Quick View Changes In MS Word

Friday, November 19th, 2004

Quick View Changes In MS Word

It seems that everyone has a preference for the way they view their MS Word documents.

Some people prefer the Normal View, some prefer the Page/Print Layout View.

Whatever your preference, it’s always a good thing to know how to get to a different view. Sometimes you’re trying to accomplish a task that lends itself to a view different from your usual way of… Continue reading

Symbols In MS Word

Friday, November 19th, 2004

Symbols In MS Word

Have you ever found yourself trying to find a key on the keyboard that just doesn’t exist?

Let’s say that you’re trying to put one of these into your document…

Or, how about those cute little “pictures” that some people always seem to have at the right place in documents?

Maybe something like these?

Basically, anything that you need but just isn’t on the… Continue reading

Move Or Copy?

Friday, November 19th, 2004

Move Or Copy?

Have you ever found that you have text in one MS Word document that needs to be either moved to or copied to another document?

What do you do?

I bet it’s the old copy / cut and paste with a lot of flipping back and forth between documents.

Looking for a quick way to get that text moved / copied without all the flipping between documents?… Continue reading

It’s All Where You Click-Click

Friday, November 19th, 2004

It’s All Where You Click-Click

Here’s a few quick clicks that can open the formatting windows you need in MS Word.

If you double click on the ruler (top or left side) the Page Setup window will open.

A quick double click on the indent marker opens the Paragraph window.

And… a double click on the left side of the status bar will open the “Go To”… Continue reading

Embedded Fonts: Keep Your Documents Looking Good!

We constantly hear about news reporters “embedded” in the military to cover the war, well, how about a font embedded in your Word doc?

There is an ancient Chinese proverb that says, “He who creates a beautiful Word document is wise, but he who enables others to see that beautiful Word document is wiser still.”

Okay, it’s not really an ancient proverb. But… Continue reading

AutoFormat In MS Word

Wednesday, November 17th, 2004

AutoFormat In MS Word

Ok, so if you’re with me here then you must be ready to get down to the business of MS Word’s AutoFormat.

So… let’s delay no longer.

Obviously, the very first step is to open the document that needs to be formatted.

Next you’re looking to start the AutoFormat feature—that’s the Format menu, AutoFormat choice.

The AutoFormat will open where you’ll need to make a few… Continue reading

Get Word To Do The Formatting For You

Wednesday, November 17th, 2004

Get Word To Do The Formatting For You

So, you’ve written a true masterpiece in MS Word… or maybe it’s a group project and you’ve all done your part to create the document.

Only one problem—formatting is all over the place!

I mean, different spacing, different headings and other such tragedies.

Obviously you could go through the document and make it all consistent by hand, or, you could let Word… Continue reading

Many Changes With One Key

Wednesday, November 17th, 2004

Many Changes With One Key

So, you’re in the process of text formatting in MS Word and you’re getting frustrated.

You need to jump from place to place highlighting text, changing font type, size, bolding, underlining etc.

And, when you’re done with one highlighted section you can move on to the next and start all over again.

Aggravated and bored yet?

Yep, me too.

So, is there a way to… Continue reading

MS Word Table Mania – Part 1 – Inserting Tables

Well, with the introduction of tables complete let’s get down to business.

To begin with we need to look at ways, and there are several, to insert a table into a document.

One way is to use the Insert Table button on the Standard toolbar.

When you click on the button a drop-down screen will appear. This allows you… Continue reading

MS Word Tables – What are they and why do you need them?

Remember the tables you made in math or science class? The ones full of data you collected? (And for those of you who groaned at the mention of a math class – I, the math teacher, heard that.)

Anyway, this is the same idea, except it’s better.

An MS Word table is an organizational tool that lets… Continue reading

MS Word Table Mania – Part 2 – Working With Tables

Now that we’ve covered how to insert tables and how to navigate within them, let’s cover some of the other issues that arise while working with tables.

The last issue covered the options of evenly distributing rows or columns.

So… moving on, what about the situations where you want the columns different widths? Is there an easy way to… Continue reading

Move a table in MS Word without using the mouse!

Question: In MS Word, how do I move from cell to cell in a table without using the mouse? (A cell being each “box” within the table.)

Good question.

Tuesday we discussed inserting tables. For those of you who tried you may have found that when you hit the Enter key the row height grew instead of… Continue reading

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