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Archive for the ‘MS Word’ Category



Symbols In MS Word

Friday, November 19th, 2004

Symbols In MS Word

Have you ever found yourself trying to find a key on the keyboard that just doesn’t exist?

Let’s say that you’re trying to put one of these into your document…

Or, how about those cute little “pictures” that some people always seem to have at the right place in documents?

Maybe something like these?

Basically, anything that you need but just isn’t on the… Continue reading

Move Or Copy?

Friday, November 19th, 2004

Move Or Copy?

Have you ever found that you have text in one MS Word document that needs to be either moved to or copied to another document?

What do you do?

I bet it’s the old copy / cut and paste with a lot of flipping back and forth between documents.

Looking for a quick way to get that text moved / copied without all the flipping between documents?… Continue reading

It’s All Where You Click-Click

Friday, November 19th, 2004

It’s All Where You Click-Click

Here’s a few quick clicks that can open the formatting windows you need in MS Word.

If you double click on the ruler (top or left side) the Page Setup window will open.

A quick double click on the indent marker opens the Paragraph window.

And… a double click on the left side of the status bar will open the “Go To”… Continue reading

Embedded Fonts: Keep Your Documents Looking Good!

We constantly hear about news reporters “embedded” in the military to cover the war, well, how about a font embedded in your Word doc?

There is an ancient Chinese proverb that says, “He who creates a beautiful Word document is wise, but he who enables others to see that beautiful Word document is wiser still.”

Okay, it’s not really an ancient proverb. But… Continue reading

AutoFormat In MS Word

Wednesday, November 17th, 2004

AutoFormat In MS Word

Ok, so if you’re with me here then you must be ready to get down to the business of MS Word’s AutoFormat.

So… let’s delay no longer.

Obviously, the very first step is to open the document that needs to be formatted.

Next you’re looking to start the AutoFormat feature—that’s the Format menu, AutoFormat choice.

The AutoFormat will open where you’ll need to make a few… Continue reading

Get Word To Do The Formatting For You

Wednesday, November 17th, 2004

Get Word To Do The Formatting For You

So, you’ve written a true masterpiece in MS Word… or maybe it’s a group project and you’ve all done your part to create the document.

Only one problem—formatting is all over the place!

I mean, different spacing, different headings and other such tragedies.

Obviously you could go through the document and make it all consistent by hand, or, you could let Word… Continue reading

Many Changes With One Key

Wednesday, November 17th, 2004

Many Changes With One Key

So, you’re in the process of text formatting in MS Word and you’re getting frustrated.

You need to jump from place to place highlighting text, changing font type, size, bolding, underlining etc.

And, when you’re done with one highlighted section you can move on to the next and start all over again.

Aggravated and bored yet?

Yep, me too.

So, is there a way to… Continue reading

MS Word Table Mania – Part 1 – Inserting Tables

Well, with the introduction of tables complete let’s get down to business.

To begin with we need to look at ways, and there are several, to insert a table into a document.

One way is to use the Insert Table button on the Standard toolbar.

When you click on the button a drop-down screen will appear. This allows you… Continue reading

MS Word Tables – What are they and why do you need them?

Remember the tables you made in math or science class? The ones full of data you collected? (And for those of you who groaned at the mention of a math class – I, the math teacher, heard that.)

Anyway, this is the same idea, except it’s better.

An MS Word table is an organizational tool that lets… Continue reading

MS Word Table Mania – Part 2 – Working With Tables

Now that we’ve covered how to insert tables and how to navigate within them, let’s cover some of the other issues that arise while working with tables.

The last issue covered the options of evenly distributing rows or columns.

So… moving on, what about the situations where you want the columns different widths? Is there an easy way to… Continue reading

Move a table in MS Word without using the mouse!

Question: In MS Word, how do I move from cell to cell in a table without using the mouse? (A cell being each “box” within the table.)

Good question.

Tuesday we discussed inserting tables. For those of you who tried you may have found that when you hit the Enter key the row height grew instead of… Continue reading

Tab It Up In MS Word Tables

Wednesday, November 17th, 2004

Tab It Up In MS Word Tables

So, you’ve created an absolutely beautiful table in MS Word and you’re trying to enter the table data. (Check out recent issues from March 30, 2004 and April 1, 2004 for more info on table creation.)

Along the way you needed to set a few tab stops within the cells. (You can revisit the… Continue reading

Quick Keyboard Highlighting in MS Word

Wednesday, November 17th, 2004

Quick Keyboard Highlighting in MS Word

Are you the person always looking for a better way to highlight text without the mouse?

Yes? Then I bet you’re a pretty big Shift key user.

While I’m not sure about you, I know that I find it a bit annoying since I tend to change my mind about how much to highlight after I’ve released the Shift key.

So naturally I’d need… Continue reading

Vanishing Characters

Wednesday, November 17th, 2004

Vanishing Characters

So, there you are, happily editing your MS Word document. You’re in the middle of a paragraph adding in a new word here and another there… but wait. What happened to the text?

You had something like this:

MS Office & Tricks

Then realized that you forgot the “Tips” so you clicked back into the sentence to add it.

Somehow, someway, you got this…

MS Office Tipsicks

What’s… Continue reading

Merge vs. Split

Wednesday, November 17th, 2004

Merge vs. Split

Well, let’s get right to the “good stuff”, that is, how to accomplish a cell split or merge.

Let’s begin with cell merging.

How do you accomplish this magical wonder in MS Word? Believe it or not, with only 2 clicks of the mouse.

First you will need to highlight the cells to be merged. (Click, hold and drag until all cells to be merged are highlighted… Continue reading

More MS Word Table Talk

Wednesday, November 17th, 2004

More MS Word Table Talk

In a couple of recent issues (March 30, 2004 and April 1, 2004) we went over some MS Word basics.

I think it might be time to expand our knowledge just a bit…

Have you ever wanted to take several cells of a table and turn it into one?

Yes?

Yeah, me too.

That’s called a merge.

Or—have… Continue reading

Hyperlink No More

Wednesday, November 17th, 2004

Hyperlink No More

Have you ever been frustrated with MS Word while putting together a document that contains email or web site addresses?

Tired of the way Word continues to automatically create hyperlinks of your addresses?

You know—the change of color and underlining. If you’re creating a document to be printed then this isn’t exactly what you’re looking for.

In fact, for printed documents, it can be downright annoying!

What… Continue reading

Pictures In MS Word On Demand

Tuesday, November 16th, 2004

Pictures In MS Word On Demand

Do you have a picture or logo that is frequently used in your MS Word documents?

Are you tired of the constant routine involved with the insertion of the picture into document after document?

I know I get pretty tired of it. (I can’t stand to repeat myself unnecessarily! :- )

Anyway, if you’re in this situation where you have a logo or other… Continue reading

MS Word: Headers & Footers Demystified – Part 1

(Yes, we accidentally ran part 2 of this Tues instead of today. Sorry about that, here’s part 1. If you want a review of part 2, click here)

So, now you know what they are, I’d bet that the next question you’re dying to ask is “How do I get to these wonderful little miracles?” (All right, I… Continue reading

Word’s Readability Statistics

Tuesday, November 16th, 2004

Word’s Readability Statistics

OK, so we’re all here for the same purpose, that is, to get Word to give us the scoop on a document’s stats.

The first step is to turn on the Readability Statistics feature.

Accomplishing this task is really quite easy. Go to the Tools menu, Options choice.

In the Options window you’re looking for the Spelling & Grammar tab.

At the bottom, you’re looking in… Continue reading

What’s Your Readability?

Tuesday, November 16th, 2004

What’s Your Readability?

Do you find yourself preparing MS Word documents for a specific audience?

Ever worry that it’s just too complicated? Maybe it’s just written in a way that’s above the target audience’s abilities? Maybe it’s below their abilities?

In the course of my job as a teacher I’ve prepared hundreds of documents (project instructions, memos, letters… you get the idea) and I’ve always got to keep in mind… Continue reading

Inserting MS Word Bookmarks

Tuesday, November 16th, 2004

Inserting MS Word Bookmarks

Ok, so we’re all here to find out how to create and use MS Word’s Bookmark feature for quick navigation through our documents. With that in mind, let’s dive right in.

The first thing would be to decide where you need a bookmark. It could be a string of text, a picture or simply a blank space somewhere. (Whatever your bookmark location, make sure you have… Continue reading

Bookmark It!

Tuesday, November 16th, 2004

Bookmark It!

Ever have a “monster” MS Word document?

Find it a bit of a pain to navigate?

Tired of the Page Up and Page Down buttons?

Yeah, me too. There’s just got to be an easier way to navigate through the entire mess, and, well, there is.

In fact there are several different ways to shortcut by all the navigational headaches—but today let’s discuss MS Word’s Bookmark feature.

First… Continue reading

Using Word’s Hyperlinks With bookmarks

Tuesday, November 16th, 2004

Using Word’s Hyperlinks With bookmarks

On Tuesday we covered MS Word’s bookmark feature—all in all, a pretty quick way to navigate through large documents.

But… wouldn’t it be wonderful to have the ability to set up links within the document so you can jump from location to location without all the Go To stuff?

You know, like a web page—you click on a marked link and poof!… Continue reading

Word: Sorting Data

Tuesday, November 16th, 2004

Word: Sorting Data

Have you ever found yourself wishing that the list you just typed into MS Word was alphabetized? Or, for those of you who are good with Excel, you’re probably wishing that you typed the list in Excel in the first place (where it’s so easy to sort data).

Well, stop dwelling on the “should have, could have” stuff and smile. It’s very easy to sort data in… Continue reading

Word: Double Spacing

Tuesday, November 16th, 2004

Word: Double Spacing

By default, MS Word documents are single-spaced, which is great for most of what we do. But, what about that small percentage of documents where you need things double-spaced?

Now, as I’ve said before, I’m a teacher. I have a lot of opportunities to see how people (both students and staff) are using their technology. I’m always amazed when I find someone using the enter key to… Continue reading

Word Pages With Pizzazz—The Basics

Tuesday, November 16th, 2004

Word Pages With Pizzazz—The Basics

So, you’re working in MS Word and you’re trying to create a unique, eye-catching document.

You’ve been looking for just the right touch to make it grab their attention. Something that’s not too over the top but definitely says “Read me!”.

You’ve eliminated the idea of AutoShapes and pictures. No, you’re looking for something to tie it all together.

Hmmm…

Wait, I know, what about… Continue reading

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