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Archive for the ‘MS Word’ Category



Word: Sorting Data

Tuesday, November 16th, 2004

Word: Sorting Data

Have you ever found yourself wishing that the list you just typed into MS Word was alphabetized? Or, for those of you who are good with Excel, you’re probably wishing that you typed the list in Excel in the first place (where it’s so easy to sort data).

Well, stop dwelling on the “should have, could have” stuff and smile. It’s very easy to sort data in… Continue reading

Word: Double Spacing

Tuesday, November 16th, 2004

Word: Double Spacing

By default, MS Word documents are single-spaced, which is great for most of what we do. But, what about that small percentage of documents where you need things double-spaced?

Now, as I’ve said before, I’m a teacher. I have a lot of opportunities to see how people (both students and staff) are using their technology. I’m always amazed when I find someone using the enter key to… Continue reading

Word Pages With Pizzazz—The Basics

Tuesday, November 16th, 2004

Word Pages With Pizzazz—The Basics

So, you’re working in MS Word and you’re trying to create a unique, eye-catching document.

You’ve been looking for just the right touch to make it grab their attention. Something that’s not too over the top but definitely says “Read me!”.

You’ve eliminated the idea of AutoShapes and pictures. No, you’re looking for something to tie it all together.

Hmmm…

Wait, I know, what about… Continue reading

Quick Table Splits

Tuesday, November 16th, 2004

Quick Table Splits

You’re working in MS Word and you’ve got a beautiful table—it’s perfect!

Well… almost perfect.

Unfortunately, for whatever reason, you’ve just come to the conclusion that it really should be two different tables.

Now what?

Are you having copy / paste nightmares?

Or, worse yet, you’re picturing a situation where you’ve got to create a whole new table and re-enter all that data!

Well worry no more.… Continue reading

Formatted Text in AutoCorrect

Tuesday, November 16th, 2004

Formatted Text in AutoCorrect

I’m sure we’re all aware of MS Word’s AutoCorrect feature—that little gem secretly working in the background replacing many of our common typos with the correct spelling.

And, for you more advanced users, I’m sure you’ve already modified the list to be used as an automatic replacement tool for complex or long text strings.

My question is: do you find that you’re constantly going back to… Continue reading

The Word Highlighter

Tuesday, November 16th, 2004

The Word Highlighter

Have you ever been working on a Word document and come to a point where you need to enter a fact that you’re not sure of? Do you really want to stop this very minute to look up the information?

I’m not sure about you, but I hate to stop every few minutes to look something up. I’d rather keep going with the typing part, look information… Continue reading

WordArt Designed By You

Tuesday, November 16th, 2004

WordArt Designed By You

Are you a person who likes and frequently uses Microsoft’s WordArt?

Yeah, me too.

But don’t you sometimes find yourself wishing there was a way to have a “toned down” version?

You know, a way to pick and choose a few elements of the whole WordArt feature?

If this is you then here’s a tip that’s sure to add to your ability to jazz up your… Continue reading

The Spaces Too?

Tuesday, November 16th, 2004

The Spaces Too?

In MS Word, what’s the difference between Ctrl + U and Ctrl + Shift + W?

Give up?

The answer is one little word: “spaces”.

Let me explain.

I’m sure we all know that Ctrl + U will underline text, spaces and all like this.

In contrast, the Ctrl + Shift + W will underline only the text.

See how the spaces are not underlined?… Continue reading

Fast And Efficient Envelope Addressing Using MS Word

You just finished a letter. It’s beautifully written, printed, and ready to go. Now all you need is an envelope.

For this next step I’m sure most of us are aware of the nifty little function in the Tools menu of MS Word that allows you to go in and address envelopes for printing.

You go to Tools menu, Envelopes and Labels… Continue reading

MS Word: Headers & Footers Demystified

Tuesday, November 16th, 2004

MS Word: Headers & Footers Demystified

So, now you know what they are, I’d bet that the next question you’re dying to ask is “How do I get to these wonderful little miracles?” (All right, I can hear the groans and moans from here. Maybe they’re not little miracles but they’re pretty useful little gadgets anyway.)

The way to access headers and footers is to go to the View menu… Continue reading

Paste Options?

Monday, November 15th, 2004

Paste Options?

You just completed a copy / paste in MS Word XP and you happen to notice this little button appear at the end of you pasted text.

What’s that you ask? Hmmm…

Good question.

And here’s a good answer.

The little button offers you the Paste Options.

(Now I know a few of you just had the Paste Special thing pop into your mind, but just keep… Continue reading

The Word Font Window On Demand

Monday, November 15th, 2004

The Word Font Window On Demand

OK, so when working in MS Word we all know about the usual toolbar buttons and lists that allow us quick access to things like font type, size, bold, Italics, underline, color, etc.

But did you know that there are even more aspects of your fonts that can be manipulated?

There are things like character spacing and text effects to be explored along with… Continue reading

Changing Directions

Monday, November 15th, 2004

Changing Directions

Have you ever wished that you could change the direction of text? I mean literally have it read in another direction.

Maybe you want to change the look of the documents or maybe you need to maximize the space you have to work with in the horizontal direction. (Change direction, get more space… If only that would work in my living room. Change the direction of the couch… Continue reading

Click, Click — Text Formatting Trick

Monday, November 15th, 2004

Click, Click — Text Formatting Trick

Many of you may be aware of the Change Case text options in the Format menu of MS Word. This wonderful feature will allow you to take text and, in one quick swoop, change the case of every letter to match your needs.

From the Change Case options, you can make text all lower case, all upper case, sentence case, toggle case or… Continue reading

Navigation Shortcuts for MS Word

Monday, November 15th, 2004

Navigation Shortcuts for MS Word

Here’s the picture: you’re working on the ultimate document, it’s a masterpiece! Too bad the masterpiece is also a nightmare. It’s easily the longest document you’ve ever edited and the navigation through all those pages is a huge headache. (Not to mention the back and forth, back and forth between the keyboard and the mouse.) Help!

Never fear, help is on the way. While these… Continue reading

Give Me A Break!

Monday, November 15th, 2004

Give Me A Break!

Since we’re all here for the same reason—to find out all about MS Word’s section breaks—I’ll get right to the “how to”.

The most obvious step is to have a Word file open that would benefit from having different sections.

Once your file is open you’ll need to place your cursor at the point where you want to create a section break.

Now use the Insert… Continue reading

Paragraphs, Pages And Now There’s Sections?

OK, so we all have experience with paragraphs and pages in MS Word… but did you know you have further options for sub-dividing your documents?

No?

Well, let me fill you in.

According to Word’s online help, Sections are “a portion of a document in which you set certain page formatting options. You create a new section when you want to change such properties… Continue reading

Breaking the Connection of Word’s Headers and Footers

Here’s the scenario: you’re working in MS Word and it’s time to set up your header or footer information.

Everything is going well except there’s one small catch. (Isn’t there just always “one small catch”?)

Anyway… the document you’re working on requires different header or footer information at different locations. (Maybe you need the first few pages numbered with Roman Numerals and… Continue reading

White Space Be Gone In Word XP

Monday, November 15th, 2004

White Space Be Gone In Word XP

If you’re like me then you like to work in MS Word using the Print Layout view.

I simply like to be able to see my whole page—margins and all. I like to keep an eye on the layout of the document without always jumping to Print Preview.

Anyway, once in a while I find myself working on documents that have a lot… Continue reading

Stop the Open/Close Madness

Monday, November 15th, 2004

Stop the Open/Close Madness

You’re working in, oh, let’s say, MS Word and you need to switch to a new document.

Tell me. Do you close MS Word, saving the current file, and then open Word all over again? Are you one of the many people I see everyday who spends an unbelievable amount of time opening and closing the same files and programs over and over again?

Hopefully that’s… Continue reading

Working With Multiple Files In MS Word Simultaneously

So, here you are feverishly working on several different MS Word files trying to read, copy / paste and type all at once.

You’re in file A, read a few lines, flip over to file B and type. Now over to file C, copy a paragraph, back to file B and now paste. Back to file A for another copy. Return to… Continue reading

Seeing Blue

Monday, November 15th, 2004

Seeing Blue

Are you one of the many people who find it easier to read light printing on a dark background?

Would you like to see the “light” in MS Word?

Word has the option of setting your screen to display a blue background with white lettering!

And I don’t mean actually changing text to white and the background to blue. No, this setting in Word that makes the color… Continue reading

Above The Table

Monday, November 15th, 2004

Above The Table

Have you ever created a table in MS Word at the beginning of the document only to find that it was a mistake? Since you began this document you’ve re-thought the layout and some text just has to go above that table.

But, of course, you’re learning the hard way that MS Word isn’t going to easily cooperate.

Every time you try to get to the top… Continue reading

Creating Custom Shortcut Keys In MS Word

Monday, November 15th, 2004

Creating Custom Shortcut Keys In MS Word

Are you a keyboard enthusiast who finds yourself constantly wishing you had a shortcut key combination for one thing or another? Maybe a keyboard combination for the “Save All” trick from Tuesday’s newsletter?

If your answer is “Yes!” and you’re a Word user then this is a tip for you. (I tried this in Excel and PowerPoint and couldn’t find it—but it’s still… Continue reading

Aren’t Those Characters Special?

Friday, November 12th, 2004

Have you ever needed a symbol or some other special character like the degree symbol, the small square checkbox, the copyright symbol, etc.? Well, they’re tucked away in a folder that, once you know where to look, is easy to get to and use.

Here’s How:

Hold the Windows key and hit the R key (Win+R). In the Run box that pops up, type charmap

This will work in all… Continue reading

MS Word File recognition

Wednesday, November 10th, 2004

Q:
Help! I created a document in MS Word, but now Word doesn’t “see” it anymore. I can go to My Documents folder and it’s there, but when I try to open it in Word, I can’t seem to find it – or any other word document for that matter. What’s going on?

A:
My guess? It’s a filter problem.

No, not… Continue reading

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