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Archive for the ‘MS Word’ Category



MS Word: Table of Contents

Wednesday, August 10th, 2011

It’s not uncommon to use a table of contents or to dread the work it takes to create one manually. All the formatting involved can be the stuff of nightmares for weeks on end. Here’s what you need to know in order to avoid those nightmares for good. Continue reading

Out with the Document Map and in with the Navigation Pane.
Use the Navigation Pane in Word 2010 to rearrange the sections of your document. Continue reading

If you find yourself frequently going back to edit the last Word file closed, then I’m sure that you’d find it extremely helpful to start Word and that last file at the same time… Learn how to create a shortcut to do just that. Continue reading

MS Office: Finding the Close All Command

Wednesday, July 27th, 2011

Tired of closing each Word document separately? Learn where to find the Close All command in the newest versions of Microsoft Office. Continue reading

How to Use the Insert Key

Sunday, July 24th, 2011

Is the Insert key completely useless? Actually, it isn’t. In Microsoft Word it has a couple of functions you may be surprised to learn about. Continue reading

MS Word: Embed Fonts

Thursday, July 21st, 2011

Most of us have seen the results of moving a file to a computer that doesn’t contain the fonts that were used in its creation. The font substitution will wreak havoc on your file… find out how to avoid this problem when sharing Word documents. Continue reading

Here’s a tip for those of you who have fought with MS Word to keep certain lines of text together… tired of using things like page breaks and blank lines to force the issue? Then here’s the tip for you! Continue reading

Blank MS Word Document by Default

Thursday, June 2nd, 2011

Check out this handy MS Word tip that will show you how to make it so a blank document opens by default every time you start the program. Continue reading

Here’s an interesting little gem that will allow you to copy formatting such as headers, footers and paragraph settings from one file to another without a whole lot of hassle. Continue reading

Resetting Spell Check in Word

Monday, May 23rd, 2011

If the spell checker in MS Word has stopped working, this tip describes methods for getting it back up and running. Continue reading

Check out this handy Office Tip on how to find the Reading Level and Other Readability Statistics Pertaining to Your Document. Continue reading

Wondering what happened to Normal View in MS Word? You may have found Draft View as a substitute, but is there any way to make it stick? April explores an answer. Continue reading

Need to place a graphic in MS Word to an exact location? This helpful MS Office Word tip is just the medicine! Give it a look now and put those graphics where you want them easily! Continue reading

Are you looking to put a little space in-between your MS Word paragraphs, but don’t know where to find the option to do so? April has your answer right here, and it’s easier than you think! Continue reading

MS Word: Insert Text Boxes That Come With Their Own Pizzazz

I often find myself using text boxes in Word for a variety of reasons… often it’s something that needs to stand out from all the rest of the text, or needs to be very mobile… and let’s face it, moving plain text around is just a pain.

Some people have one central location where they open Office files from on a regular basis… but others have several locations, and it’s a bit of a pain to constantly navigate from one location to another.

The more files you open, the bigger that pain becomes until it’s an all out headache.

You’ve got to be

There are times when I’ve found myself working in MS Word, and I’ve needed a title or header for a page or section that was more of a title bar… something like this:

To create it, I could choose a text box and then format it appropriately but the reality is that  it’s not

It’s not uncommon for us to find ourselves dragging a picture or drawing object around a document to place it where we need it, and then to turn around, go back to the Ribbon to set the word wrapping.

Let’s face it, sometimes it feels like a good 10 minutes before we’re done tinkering with these basic things, after inserting a picture

Many of us use the Print Screen button to capture screenshots… basically it’s a copy of whatever was on the screen when you hit the button and then it’s available to paste into your programs.

You may also know about the advantage of combining the Alt key with the Print Screen – it captures only the active window or dialog box.

MS Word: Pick and Choose Which Non-Printing Characters to Display

If you’ve ever used Word’s ability to display the non-printing characters in a document, you know how helpful it can be to visually verify information such as the actual number of spaces, tabs or paragraph marks present.

However, when you use that feature you

MS Word: Using a Spreadsheet Within a Document

On more than one occasion, I’ve found that within a document I’ve needed to present data that really should be set up in Excel.

Don’t get me wrong, Word’s tables are great, but when it comes to calculations and numeric data displays, Excel wins hands down.

Numbering Tables in MS Word

Tuesday, March 15th, 2011

MS Word: Stop Numbering Table Rows Manually, Word Can Do That for You

It’s not that uncommon… you’ve got a table in MS Word where you need the rows numbered, so you find yourself manually keying them in.

…1 – down arrow – 2 – down arrow – 3 – down arrow – 4 

Do you work with a lot of Google Docs documents? Do you have spreadsheets, Word documents, PDF reports, PowerPoint presentations stored in your Google Docs account, and are looking for an easier way to create or manage these documents from Microsoft Office desktop UI?

There are tons of desktop apps available for managing Google Docs documents, but recently Google has released an official add-in which

Retain Text Formatting in MS Word

Tuesday, March 8th, 2011

MS Word: How To Ensure That Your Formatting Is Kept When You Copy And Paste Text

When you copy and paste text, do you ever find yourself wondering why sometimes certain formatting traits were pasted with the text and at others aren’t?

It can seem sort of random to most people… and random is

Pictures and Shapes in MS Office

Thursday, March 3rd, 2011

MS Office: A Picture of a Different Shape

Today I want to point out a very simple and quick way to change the way pictures and graphics are displayed in your documents, presentations, worksheets, etc…

We’re going to take a look at how the fill of a shape can really make a difference in

Adjusting Line Spacing in Word 2007

Tuesday, March 1st, 2011

Rose from Coon Rapids MN asks:

When I am typing a document in Word 2007, I get a wide space between the lines. How do you reduce that space?

Rose, thanks for the question. The search for your answer helped me find an answer to a question I was too lazy to

MS Word: Manually Move Table Rows or Columns Without Copy and Paste

Let’s face it, there are just times when the table you’ve set up now seems to be “out of order”. You find yourself wishing that the 3rd row was now the 5th row and that the 4th column should have actually have been the 2nd.

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