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Archive for the ‘MS Word’ Category



Drop Caps in MS Word

Friday, February 11th, 2011

It’s called a Drop Cap and, while this may not be something that we would use every day, it is a quick and very easy way to add a little something extra to your documents, making it something that would be a good addition to our “Hey, I know how to do that” list.

Superscript and Subscript

Thursday, February 10th, 2011

Franklyn asks:

When writing email, there are times I would like to use a superscript (degree F) and subscript (H2O). Is there a way to have them available?

Franklyn, if you’re using Microsoft Word or Outlook 2007 or 2010, you can easily add either superscript…

If you’ve recently given up your Microsoft Office 2003 for the “latest, greatest” version, Office 2010, you may be a bit disoriented.

You’ve heard the hype about the new Ribbon User Interface but now you’re faced with actually having to use it…

If it’s not something you’re taking to easily or just feel like you need more guidance, I have a suggestion or two

The other day we talked about a method to copy and paste the OFFICEUI files (which contain all the custom User Interface information for one of the Office 2010 programs). It’s a good method, but it requires you to know where to look for the files.

It’s a great way to save your customizations, in case something happens to your system

Increase the Number of Undos in PowerPoint

Tuesday, February 1st, 2011

Do you “undo” a lot in MS PowerPoint?

Ever run out of undo steps and wish for more?

If your response was yes, here’s what you need to know about PowerPoint to get a few (or a lot) more undo steps added to your list.

Use

Text Rotation in MS Word

Tuesday, January 25th, 2011

MS Word: Moving In a New Direction



Ever find yourself looking to rotate text in MS Word?

Maybe you’re trying to make a flyer with phone number tabs across the bottom? Or, maybe you need to run some text down the side of a document and you don’t want

When you open a file in one of your MS Office programs, do you find that you’re always navigating away from “My Documents” to some other folder?

Ever wish that it would just open up to that location in the first place?

If so, here’s the good news… you can set each program to go directly to whatever location you desire, when you

Applying Options in MS Office

Thursday, January 20th, 2011

When you’re in the Options dialog box for one of these newest MS Office programs, have you ever noticed this part of a section header? (You’ll notice that not all section headers have one…)

Even if you did notice it…did you take the time to investigate?

For many people the answers are no…

Using the Clipboard in MS Office

Tuesday, January 11th, 2011

MS Office 2007 & 2010: I Thought That the Clipboard Could Hold More Than One Item?

You’re right – it can…
you were used to accessing something like this via the Edit menu in older
versions of MS Office:

A clipboard pane where all
the items that have been copied or cut, are stacked in a list… Continue reading

Using Windows Snipping Tool with Word

Monday, January 10th, 2011

In Windows 7, when using the Snipping tool, (one of the greatest features of Win 7), I can copy the snippet OK and place it in MS Word, but I cannot place the object right or center nor can I text wrap around the object. Any ideas?



Back in the days before the introduction of Windows 7 and Vista, if you wanted to take a picture… Continue reading

Reducing the Size of Word Documents

Friday, January 7th, 2011

Thom, from Dallas asks:

Why do Word and Excel files get so large when the content is so small? As I make numerous changes and saves to a Word file, the file becomes bloated over time. If I open the large Word file and copy (Ctrl-C) and paste the content to a newly created word document, the file

Disable the Zoom Slider in MS Office

Thursday, January 6th, 2011

So, here’s the scenario… you’re happily working in one of the newest versions of an MS Office program and things are progressing nicely.

Then suddenly it happens – the program window goes “wacky” and you find yourself looking at the file after a zoom in or zoom out.

What happened there?

To be quite

MS Word 2007: Editing in Print Preview

Thursday, December 30th, 2010

I can’t speak for everyone, but I’m a die-hard fan of Print Preview.

It gives me a sense of the overall look of the final product, which I find to be an invaluable tool.

Word 2007 has the Print Preview option under the Office Button in the Print choices.

Earlier versions of Word used to allow me to get into the… Continue reading

Let MS Office Find Templates for You

Thursday, December 30th, 2010

MS Office 2007 & 2010: Let the Program Bring the Templates to You

At one time or another, we’ve all found ourselves searching online for just the right template to do the job we need.

Even using the Microsoft templates site, which is quite organized and easy to use, can be tedious and frustrating, as you try search after search after search.… Continue reading

Finding Recent Files in MS Office 2010

Tuesday, December 28th, 2010

I can’t speak for everyone but I love to the recent files list… I mean what’s not to love?

You can bypass the whole Open dialog box and the sometimes complicated navigation, to actually pull up any recent file just by looking in one place.

If you’ve investigated in Office 2010 then, you know that the recent files list is found under… Continue reading

Change the Default Text Wrap Settings in Word

Thursday, December 23rd, 2010

MS Word: Why Does Inserting A Picture Always Cause Such a Mess?

Okay, so maybe it’s not a complete “mess”, but if you’re not familiar with the interactions of text and pictures in a Word document then, it probably feels that way to you.

After you insert a picture, you suddenly find yourself looking at this great big huge gap between two lines of… Continue reading

MS Office: Think Twice, Cut Once

Tuesday, December 21st, 2010

Undo – Redo – Undo – Redo… I don’t know about you, but I find that I tend to use that cycle of events a lot when I’m putting finishing touches on things… especially on one of my “picky” days when everything has to be perfect.

Anyway, it’s a great feature, and I’m sure that I’m not the only one using it.

However, did… Continue reading

How to Use the Ribbon in MS Office

Friday, December 17th, 2010

If you made the transition to the Ribbon User Interface when Office 2007 was released, the upgrade to Office 2010 really wasn’t a big deal for you.

There are changes, but not in a way that gives you that “I’m lost” feeling so many people felt with their beginning efforts in Office 2007.

But, if you’re one of the many who didn’t use Office… Continue reading

Enabling Macros in Word 2010

Tuesday, December 14th, 2010

Don, from Roanoke VA asks:

I’ve got a problem with the MS Word 2010 application. Every time I open the program I get a security warning just below the ribbon stating that macros have been disabled (click enable content.) Could you explain this macro, and how do I make this action enabled by default. I can’t seem to find a solution under the file tab>options.

Bullet Points in MS Word

Tuesday, December 14th, 2010

When you’re at the end of a bulleted or numbered list, what do you choose to do?

I mean we all know what happens… you enter the last item and hit the Enter key… and there’s yet another bullet or number.

Most people I’ve watched in this situation start up with the Backspace key and often end up hitting it one too many times… Continue reading

OK, so all of the MS Office 2007 & 2010 users have come to deal with the fact that the menu & toolbar system is gone and in its place we have the Ribbon.

It’s a rather large “gadget” and takes quite a bit of screen space.

Many have learned to live with it “as is” but others have learned to minimize it.… Continue reading

Converting Images to Text

Friday, December 10th, 2010

Daniel, from Florida asks:

I’m able to copy documents I’ve typed on Word into the body of an (AOL) e-mail but I can’t copy any text that was scanned into my computer. How do I copy scanned documents into the body of an e-mail? I’m not talking about an attachment.

Converting Images to Text

Today, everything seems to be about speed. There… Continue reading

Using Gridlines in MS Word

Tuesday, December 7th, 2010

When you’re trying to finalize the appearance of a document, do you find yourself hoping that everything is lined up correctly?

I mean, is that picture or shape really lined up with the text or some other object?

We do have the horizontal and vertical rulers to work with, but if you’re trying to align many different items, it can take a lot of… Continue reading

Tweaking Templates in MS Office

Friday, December 3rd, 2010

Many of us have a template or two that we use all the time.

Of course, the first thing we do upon opening the template is to make a few changes to the layout or text.

We make those changes again, and again, and again, and again…

Well, you get the idea…

With the endless work of changing… Continue reading

MS Office: AutoRecover Unsaved Documents

Wednesday, November 24th, 2010

The other day, we discussed the AutoRecover feature of the 2007 & 2010 Office Suite of programs and the advantages of a backup system for unexpected and unstoppable closures of a program.

Well, for those of you with Word, Excel or PowerPoint 2010 I’d like to extend that discussion to a feature that I consider to be a bonus of AutoRecover… … Continue reading

AutoRecover in MS Office

Tuesday, November 23rd, 2010

The power goes out…

The program stops responding…

You entire system crashes…

Whatever the cause, you just had the program close unexpectedly and your work is gone… gone… gone…

Or maybe not.

If you’ve got the AutoRecover feature active, then you might be in for a pleasant surprise!

With the AutoRecover feature… Continue reading

Converting Text to a Table in Word

Thursday, November 18th, 2010

We’ve all done it – we’ve begun typing up a list of items and then realized too late that we should have put it into a table…

Using a table to organize and present our information is often an easy way to accomplish our task.

At any rate, back to that already typed list of information… what do we do?

Retype… Continue reading

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