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Archive for the ‘MS Word’ Category



Disable the Zoom Slider in MS Office

Thursday, January 6th, 2011

So, here’s the scenario… you’re happily working in one of the newest versions of an MS Office program and things are progressing nicely.

Then suddenly it happens – the program window goes “wacky” and you find yourself looking at the file after a zoom in or zoom out.

What happened there?

To be quite

MS Word 2007: Editing in Print Preview

Thursday, December 30th, 2010

I can’t speak for everyone, but I’m a die-hard fan of Print Preview.

It gives me a sense of the overall look of the final product, which I find to be an invaluable tool.

Word 2007 has the Print Preview option under the Office Button in the Print choices.

Earlier versions of Word used to allow me to get into the… Continue reading

Let MS Office Find Templates for You

Thursday, December 30th, 2010

MS Office 2007 & 2010: Let the Program Bring the Templates to You

At one time or another, we’ve all found ourselves searching online for just the right template to do the job we need.

Even using the Microsoft templates site, which is quite organized and easy to use, can be tedious and frustrating, as you try search after search after search.… Continue reading

Finding Recent Files in MS Office 2010

Tuesday, December 28th, 2010

I can’t speak for everyone but I love to the recent files list… I mean what’s not to love?

You can bypass the whole Open dialog box and the sometimes complicated navigation, to actually pull up any recent file just by looking in one place.

If you’ve investigated in Office 2010 then, you know that the recent files list is found under… Continue reading

Change the Default Text Wrap Settings in Word

Thursday, December 23rd, 2010

MS Word: Why Does Inserting A Picture Always Cause Such a Mess?

Okay, so maybe it’s not a complete “mess”, but if you’re not familiar with the interactions of text and pictures in a Word document then, it probably feels that way to you.

After you insert a picture, you suddenly find yourself looking at this great big huge gap between two lines of… Continue reading

MS Office: Think Twice, Cut Once

Tuesday, December 21st, 2010

Undo – Redo – Undo – Redo… I don’t know about you, but I find that I tend to use that cycle of events a lot when I’m putting finishing touches on things… especially on one of my “picky” days when everything has to be perfect.

Anyway, it’s a great feature, and I’m sure that I’m not the only one using it.

However, did… Continue reading

How to Use the Ribbon in MS Office

Friday, December 17th, 2010

If you made the transition to the Ribbon User Interface when Office 2007 was released, the upgrade to Office 2010 really wasn’t a big deal for you.

There are changes, but not in a way that gives you that “I’m lost” feeling so many people felt with their beginning efforts in Office 2007.

But, if you’re one of the many who didn’t use Office… Continue reading

Enabling Macros in Word 2010

Tuesday, December 14th, 2010

Don, from Roanoke VA asks:

I’ve got a problem with the MS Word 2010 application. Every time I open the program I get a security warning just below the ribbon stating that macros have been disabled (click enable content.) Could you explain this macro, and how do I make this action enabled by default. I can’t seem to find a solution under the file tab>options.

Bullet Points in MS Word

Tuesday, December 14th, 2010

When you’re at the end of a bulleted or numbered list, what do you choose to do?

I mean we all know what happens… you enter the last item and hit the Enter key… and there’s yet another bullet or number.

Most people I’ve watched in this situation start up with the Backspace key and often end up hitting it one too many times… Continue reading

OK, so all of the MS Office 2007 & 2010 users have come to deal with the fact that the menu & toolbar system is gone and in its place we have the Ribbon.

It’s a rather large “gadget” and takes quite a bit of screen space.

Many have learned to live with it “as is” but others have learned to minimize it.… Continue reading

Converting Images to Text

Friday, December 10th, 2010

Daniel, from Florida asks:

I’m able to copy documents I’ve typed on Word into the body of an (AOL) e-mail but I can’t copy any text that was scanned into my computer. How do I copy scanned documents into the body of an e-mail? I’m not talking about an attachment.

Converting Images to Text

Today, everything seems to be about speed. There… Continue reading

Using Gridlines in MS Word

Tuesday, December 7th, 2010

When you’re trying to finalize the appearance of a document, do you find yourself hoping that everything is lined up correctly?

I mean, is that picture or shape really lined up with the text or some other object?

We do have the horizontal and vertical rulers to work with, but if you’re trying to align many different items, it can take a lot of… Continue reading

Tweaking Templates in MS Office

Friday, December 3rd, 2010

Many of us have a template or two that we use all the time.

Of course, the first thing we do upon opening the template is to make a few changes to the layout or text.

We make those changes again, and again, and again, and again…

Well, you get the idea…

With the endless work of changing… Continue reading

MS Office: AutoRecover Unsaved Documents

Wednesday, November 24th, 2010

The other day, we discussed the AutoRecover feature of the 2007 & 2010 Office Suite of programs and the advantages of a backup system for unexpected and unstoppable closures of a program.

Well, for those of you with Word, Excel or PowerPoint 2010 I’d like to extend that discussion to a feature that I consider to be a bonus of AutoRecover… … Continue reading

AutoRecover in MS Office

Tuesday, November 23rd, 2010

The power goes out…

The program stops responding…

You entire system crashes…

Whatever the cause, you just had the program close unexpectedly and your work is gone… gone… gone…

Or maybe not.

If you’ve got the AutoRecover feature active, then you might be in for a pleasant surprise!

With the AutoRecover feature… Continue reading

Converting Text to a Table in Word

Thursday, November 18th, 2010

We’ve all done it – we’ve begun typing up a list of items and then realized too late that we should have put it into a table…

Using a table to organize and present our information is often an easy way to accomplish our task.

At any rate, back to that already typed list of information… what do we do?

Retype… Continue reading

MS Word: Mix and Match Labels

Friday, November 12th, 2010

Do you use MS Word for labels?

Ever need to print different labels on the same sheet? (I know I do it all the time at work. I never seem to need 30 of the same thing and I rarely use them for addresses).

Have you figured out how to get Word to give you a blank sheet of labels to work with or are… Continue reading

When you use MS Word, do you find yourself updating the exact same information in many different files?

For example, maybe you have a weekly sales figure that is put into several different Word files each week.

Do you open all the files and change the information in each and every one? Even with a copy and paste process it still can take quite… Continue reading

Using Themes in MS Office

Thursday, October 21st, 2010

Well here we are, several years into learning to work with the Themes that were introduced with Office 2007.

Personally, I really like them, but then again I tend to do a lot with shapes and SmartArt type diagrams with my students, to help them see the connections that they need to make.

At any rate, I use Themes or at least parts of… Continue reading

Using the Split Screen in MS Word

Thursday, October 14th, 2010

When working with a very long document, I often find myself scrolling back and forth between different locations of the document to reference, move or copy information from one place to another.

No doubt about it… it’s frustrating.

There’s nothing worse than going to page 25 to retrieve information, then scroll up to page 8 and forget what you just found, by the time… Continue reading

Gaining Screen Space in MS Excel

Tuesday, October 12th, 2010

Do you struggle in a constant battle with Excel and your computer monitor?

Do you always feel like you can’t see enough at one time… whether the problem is a small monitor or a very large worksheet?

Either way, you want to see more without shrinking everything – the eyesight is bad enough – we certainly don’t need

Quick… in MS Word, what’s the difference between Ctrl + U and Ctrl + Shift + W?

Tick-Tock, Tick-Tock…

Give up?

The answer is one little word: spaces.

Let me explain.

I’m sure you all know that Ctrl + U will underline text, spaces and all

Artistic Effects in MS Office

Thursday, October 7th, 2010

I can’t speak for everyone, but when I’m using pictures in my documents, e-mail messages, spreadsheets or presentations, I’m looking to make an impression.

While a picture in its own right can be a very powerful message, sometimes it would be nice to have that same picture presented in a different manner, maybe as a pencil sketch, a chalk sketch, an image seen through glass or even… Continue reading

Moving a Cover Page in MS Word

Tuesday, October 5th, 2010

Using the Cover Page feature of MS Word 2007 / 2010? (Insert tab of the Ribbon, Cover Page button.)

It’s pretty handy and sure makes life easy when you need one.

Have you ever tried to use a cover page in the middle of a document? Maybe you need one as a chapter or section title page?

When you tried to… Continue reading

MS Word Count

Friday, October 1st, 2010

We’ve all had our moments when we needed to know just how many words are in a document. Maybe it’s a paper, essay submission or whatever, but the why isn’t important… it’s the “how many” that counts.

If you find yourself in this particular situation, then here’s where you’ll find a lot of help – anything would beat trying to count by hand!

I… Continue reading

Return to Your Work in MS Word

Thursday, September 30th, 2010

Do you work with long documents in MS Word?

Ever find yourself editing a large document, jumping from location to location, only to realize that you should have done just one more thing at the last editing spot?

How annoying is that? To have to go back through the document and find that exact position again.

Well, wait! What if we… Continue reading

Stop an MS Office Program from Opening

Tuesday, September 28th, 2010

Now I know we’ve all thought that just at the moment of no return when we’ve clicked the wrong icon and instead of starting Word we’ve started Excel… or instead of PowerPoint you’ve started Publisher.

We’ve all done it and it can be a royal pain – especially if your computer doesn’t start programs instantaneously.

So now you wait while the wrong program loads… Continue reading

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