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Archive for the ‘MS Word’ Category



AutoRecover in MS Office

Tuesday, November 23rd, 2010

The power goes out…

The program stops responding…

You entire system crashes…

Whatever the cause, you just had the program close unexpectedly and your work is gone… gone… gone…

Or maybe not.

If you’ve got the AutoRecover feature active, then you might be in for a pleasant surprise!

With the AutoRecover feature… Continue reading

Converting Text to a Table in Word

Thursday, November 18th, 2010

We’ve all done it – we’ve begun typing up a list of items and then realized too late that we should have put it into a table…

Using a table to organize and present our information is often an easy way to accomplish our task.

At any rate, back to that already typed list of information… what do we do?

Retype… Continue reading

MS Word: Mix and Match Labels

Friday, November 12th, 2010

Do you use MS Word for labels?

Ever need to print different labels on the same sheet? (I know I do it all the time at work. I never seem to need 30 of the same thing and I rarely use them for addresses).

Have you figured out how to get Word to give you a blank sheet of labels to work with or are… Continue reading

When you use MS Word, do you find yourself updating the exact same information in many different files?

For example, maybe you have a weekly sales figure that is put into several different Word files each week.

Do you open all the files and change the information in each and every one? Even with a copy and paste process it still can take quite… Continue reading

Using Themes in MS Office

Thursday, October 21st, 2010

Well here we are, several years into learning to work with the Themes that were introduced with Office 2007.

Personally, I really like them, but then again I tend to do a lot with shapes and SmartArt type diagrams with my students, to help them see the connections that they need to make.

At any rate, I use Themes or at least parts of… Continue reading

Using the Split Screen in MS Word

Thursday, October 14th, 2010

When working with a very long document, I often find myself scrolling back and forth between different locations of the document to reference, move or copy information from one place to another.

No doubt about it… it’s frustrating.

There’s nothing worse than going to page 25 to retrieve information, then scroll up to page 8 and forget what you just found, by the time… Continue reading

Gaining Screen Space in MS Excel

Tuesday, October 12th, 2010

Do you struggle in a constant battle with Excel and your computer monitor?

Do you always feel like you can’t see enough at one time… whether the problem is a small monitor or a very large worksheet?

Either way, you want to see more without shrinking everything – the eyesight is bad enough – we certainly don’t need

Quick… in MS Word, what’s the difference between Ctrl + U and Ctrl + Shift + W?

Tick-Tock, Tick-Tock…

Give up?

The answer is one little word: spaces.

Let me explain.

I’m sure you all know that Ctrl + U will underline text, spaces and all

Artistic Effects in MS Office

Thursday, October 7th, 2010

I can’t speak for everyone, but when I’m using pictures in my documents, e-mail messages, spreadsheets or presentations, I’m looking to make an impression.

While a picture in its own right can be a very powerful message, sometimes it would be nice to have that same picture presented in a different manner, maybe as a pencil sketch, a chalk sketch, an image seen through glass or even… Continue reading

Moving a Cover Page in MS Word

Tuesday, October 5th, 2010

Using the Cover Page feature of MS Word 2007 / 2010? (Insert tab of the Ribbon, Cover Page button.)

It’s pretty handy and sure makes life easy when you need one.

Have you ever tried to use a cover page in the middle of a document? Maybe you need one as a chapter or section title page?

When you tried to… Continue reading

MS Word Count

Friday, October 1st, 2010

We’ve all had our moments when we needed to know just how many words are in a document. Maybe it’s a paper, essay submission or whatever, but the why isn’t important… it’s the “how many” that counts.

If you find yourself in this particular situation, then here’s where you’ll find a lot of help – anything would beat trying to count by hand!

I… Continue reading

Return to Your Work in MS Word

Thursday, September 30th, 2010

Do you work with long documents in MS Word?

Ever find yourself editing a large document, jumping from location to location, only to realize that you should have done just one more thing at the last editing spot?

How annoying is that? To have to go back through the document and find that exact position again.

Well, wait! What if we… Continue reading

Stop an MS Office Program from Opening

Tuesday, September 28th, 2010

Now I know we’ve all thought that just at the moment of no return when we’ve clicked the wrong icon and instead of starting Word we’ve started Excel… or instead of PowerPoint you’ve started Publisher.

We’ve all done it and it can be a royal pain – especially if your computer doesn’t start programs instantaneously.

So now you wait while the wrong program loads… Continue reading

Naming and Saving Documents

Monday, September 27th, 2010

Anne asks:

This afternoon I finished typing a letter and went to save it and Word would not let me! I have tried and tried; I changed the name a bunch of times and it just kept giving me a bunch of gibberish! It said something about the location and format not being valid; what does that mean? I can’t get it to save and it is

The Difference Between PDF and XPS

Friday, September 24th, 2010

Previously we’ve discussed the ability possessed by MS Office to save files in PDF format and at some time you probably also noticed that the file format XPS seems to be lumped with the PDF choice.

Most of us are very familiar with PDF since so much that we see online is in that format. Forms such as tax forms from the state… Continue reading

Change Default Save in MS Office

Thursday, September 23rd, 2010

If, for whatever reason, you’re using the MS Office 2007 or 2010 programs and always need to save files in a format different from the default then I’d bet that you’re tired of forgetting to make that change.

I don’t know about you, but I just enter a file name and hit the enter key… changing the file type is the last thing I think of.… Continue reading

A Quick Way to Find Information in MS Office

Tuesday, September 21st, 2010

When you’re going into the program options for the newest MS Office programs you might feel a bit overwhelmed.

There’s lots and lots going on in those dialog boxes… categories such as proofing, advanced, save, etc… and then within each of those there are sections of options such as editing, display, print… and if that were not enough there are options in there program specific.… Continue reading

Quick File Conversions in MS Office

Friday, September 17th, 2010

We all know that the newest version of Microsoft Office programs has a lot of really cool features.

We also know that many of these features just don’t work with older file formats.

I can’t speak for you, but I have a lot of files that were created with Office 2002 and I’m not about to start over just to access the new cool… Continue reading

Free PDF Document Conversion

Wednesday, September 15th, 2010

Did you know that you can convert .PDF documents to Word documents for free on the web?

If you have access to the Internet, rather than a program, I can recommend a website to you. This website is zamzar.com/. It’s entirely free and each time that you want to convert a PDF to Word, OpenOffice etc, you simply go on the site, upload the document, select… Continue reading

If you’ve ever looked at a hard copy of a document and wondered “Now where did I save this?” then you want to know this one.

One of the most sure-fire ways to ensure that you know how you saved the file is to include the path (file location) and file name in the header or footer of the document.

Fontwork: Wordart for Open Office

Wednesday, August 25th, 2010

Those of you who have experience with Microsoft Office should recognize the term “WordArt”.

It was that handy little feature that allowed you to take any text and really turn it into a piece of art.

If you’re now switching to OpenOffice then you may have wondered a time or two if there is an equivalent feature available.

Of course there is… you just have to know what it’s called:… Continue reading

Synonyms in Word and PowerPoint

Tuesday, August 17th, 2010

Looking for another way to say it?

Need a synonym? Need it quick?

Well, then I have a little treat for you…

Next time you need a quick word, try a right-click.
|
Yep, that’s all it will take. Just right-click over the word for which you need the synonym. (You don’t have to select the word – just… Continue reading

Marvin asks:

I was doing a spell-check the other day and I accidentally added a word that wasn’t spelled right to the Dictionary. Can I get rid of it or do I just watch for the misspelled word?

A:
Hi, Marvin, thanks for asking about this – I hadn’t ever even thought about it. I’ll bet my dictionary couldn’t win a lot of… Continue reading

Use Formulas in MS Word

Tuesday, July 20th, 2010

Recently a reader wrote in asking if formulas can be used in Word 2007 tables – good question!

The “good” answer is YES they can, and while some may question the reasons you might want to use Word for calculations I can see your point.

If the primary purpose of the table is to present non-numerical information and you simply need one or two… Continue reading

MS Word: Add Space Between Paragraphs

Tuesday, July 20th, 2010

Let’s talk about paragraph spacing in our Word documents…

Specifically, let’s discuss what happens when you need just a bit more space before a particular paragraph.

What do you do?

Do you track down the paragraph formatting in either the Format menu / Page Layout tab of the Ribbon? Make the change for just

Split A Table in MS Word

Tuesday, July 13th, 2010

You’re working in MS Word and you’ve got a beautiful table. I mean, it’s perfect!

Well, almost perfect.

Unfortunately, for whatever reason, you’ve just come to the conclusion that it really should be two different tables.

Now what?

Are you having copy/paste nightmares?

Or, worse yet, you’re picturing a situation where you’ve got to create… Continue reading

Link Text Boxes in MS Word

Monday, June 21st, 2010

If you’ve ever used MS Publisher then you’ve probably have run across the “phenomena” of linked text boxes.

Not being a regular user of such things you probably don’t know what’s going on when you bump into such things…

Well, it’s just what it sounds like – the boxes are linked and when the first one fills up with text it will overflow into… Continue reading

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