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Archive for the ‘MS Word’ Category



Naming and Saving Documents

Monday, September 27th, 2010

Anne asks:

This afternoon I finished typing a letter and went to save it and Word would not let me! I have tried and tried; I changed the name a bunch of times and it just kept giving me a bunch of gibberish! It said something about the location and format not being valid; what does that mean? I can’t get it to save and it is

The Difference Between PDF and XPS

Friday, September 24th, 2010

Previously we’ve discussed the ability possessed by MS Office to save files in PDF format and at some time you probably also noticed that the file format XPS seems to be lumped with the PDF choice.

Most of us are very familiar with PDF since so much that we see online is in that format. Forms such as tax forms from the state… Continue reading

Change Default Save in MS Office

Thursday, September 23rd, 2010

If, for whatever reason, you’re using the MS Office 2007 or 2010 programs and always need to save files in a format different from the default then I’d bet that you’re tired of forgetting to make that change.

I don’t know about you, but I just enter a file name and hit the enter key… changing the file type is the last thing I think of.… Continue reading

A Quick Way to Find Information in MS Office

Tuesday, September 21st, 2010

When you’re going into the program options for the newest MS Office programs you might feel a bit overwhelmed.

There’s lots and lots going on in those dialog boxes… categories such as proofing, advanced, save, etc… and then within each of those there are sections of options such as editing, display, print… and if that were not enough there are options in there program specific.… Continue reading

Quick File Conversions in MS Office

Friday, September 17th, 2010

We all know that the newest version of Microsoft Office programs has a lot of really cool features.

We also know that many of these features just don’t work with older file formats.

I can’t speak for you, but I have a lot of files that were created with Office 2002 and I’m not about to start over just to access the new cool… Continue reading

Free PDF Document Conversion

Wednesday, September 15th, 2010

Did you know that you can convert .PDF documents to Word documents for free on the web?

If you have access to the Internet, rather than a program, I can recommend a website to you. This website is zamzar.com/. It’s entirely free and each time that you want to convert a PDF to Word, OpenOffice etc, you simply go on the site, upload the document, select… Continue reading

If you’ve ever looked at a hard copy of a document and wondered “Now where did I save this?” then you want to know this one.

One of the most sure-fire ways to ensure that you know how you saved the file is to include the path (file location) and file name in the header or footer of the document.

Fontwork: Wordart for Open Office

Wednesday, August 25th, 2010

Those of you who have experience with Microsoft Office should recognize the term “WordArt”.

It was that handy little feature that allowed you to take any text and really turn it into a piece of art.

If you’re now switching to OpenOffice then you may have wondered a time or two if there is an equivalent feature available.

Of course there is… you just have to know what it’s called:… Continue reading

Synonyms in Word and PowerPoint

Tuesday, August 17th, 2010

Looking for another way to say it?

Need a synonym? Need it quick?

Well, then I have a little treat for you…

Next time you need a quick word, try a right-click.
|
Yep, that’s all it will take. Just right-click over the word for which you need the synonym. (You don’t have to select the word – just… Continue reading

Marvin asks:

I was doing a spell-check the other day and I accidentally added a word that wasn’t spelled right to the Dictionary. Can I get rid of it or do I just watch for the misspelled word?

A:
Hi, Marvin, thanks for asking about this – I hadn’t ever even thought about it. I’ll bet my dictionary couldn’t win a lot of… Continue reading

Use Formulas in MS Word

Tuesday, July 20th, 2010

Recently a reader wrote in asking if formulas can be used in Word 2007 tables – good question!

The “good” answer is YES they can, and while some may question the reasons you might want to use Word for calculations I can see your point.

If the primary purpose of the table is to present non-numerical information and you simply need one or two… Continue reading

MS Word: Add Space Between Paragraphs

Tuesday, July 20th, 2010

Let’s talk about paragraph spacing in our Word documents…

Specifically, let’s discuss what happens when you need just a bit more space before a particular paragraph.

What do you do?

Do you track down the paragraph formatting in either the Format menu / Page Layout tab of the Ribbon? Make the change for just

Split A Table in MS Word

Tuesday, July 13th, 2010

You’re working in MS Word and you’ve got a beautiful table. I mean, it’s perfect!

Well, almost perfect.

Unfortunately, for whatever reason, you’ve just come to the conclusion that it really should be two different tables.

Now what?

Are you having copy/paste nightmares?

Or, worse yet, you’re picturing a situation where you’ve got to create… Continue reading

Link Text Boxes in MS Word

Monday, June 21st, 2010

If you’ve ever used MS Publisher then you’ve probably have run across the “phenomena” of linked text boxes.

Not being a regular user of such things you probably don’t know what’s going on when you bump into such things…

Well, it’s just what it sounds like – the boxes are linked and when the first one fills up with text it will overflow into… Continue reading

Find Fonts with the First Letter

Friday, June 18th, 2010

These days we all have a whole lot of fonts in our computer systems – which is nice on the side of creativity and giving things your own personal touch – but not so nice on the side of changing from font to font.

We’ve all done it… select some text then go to the Font drop-down list and scroll, scroll and scroll some more to get… Continue reading

Clear Word Formatting

Wednesday, June 16th, 2010

We’ve all had this moment… the one where we realize that so much mismatched and random formatting has been done to our document that it’s time to just start over.

Well, not start completely over – I certainly don’t mean that we would want to delete all the document content – just the formatting.

As many of you

Directly to the CAPS

Monday, June 7th, 2010

Shift + F3. How often do you use that one?

Remember its little gem? It takes the highlighted text and rotates it between the Title Case of lowercase and UPPERCASE letters.

But, what if you’re tired of rotating through the choices and just want to jump straight to UPPERCASE?

Can we find a quick

If you’re an MS Word table user then it’s quite possible that you’ve spent some time trying figure out how to wrap the text of your document around the table.

There isn’t an overly obvious answer so I’m sure that many of you have just given up on truly wrapping the text around the table.

For those of you who have unsuccessfully searched here’s… Continue reading

Extended Word Underline Options

Thursday, May 27th, 2010

For years we’ve all used Microsoft Word and have come to rely upon our handy little underline button.

Assuming that you’ve made the transition to Word 2007, then I’m sure you were happy to see the Underline button safe and sound (not to mention easy to find) on the Home tab of the Ribbon.

But, have you really looked at the new Underline button?… Continue reading

Ms Word Emoticons

Monday, May 24th, 2010

Here’s a quick Word tip for all of you who are attached to your emoticons… you know, the little :) and :( we’re so fond of using in text and e-mail?

Well, if you like these little guys and haven’t tried one in Word lately then you really should!

As part of the AutoCorrect list there are three emoticons set to be replaced by… Continue reading

AutoFit Columns in MS Word

Thursday, May 6th, 2010

Have you used a table in MS Word lately?

Find that your column is a little too narrow to fit the data?

Now, if we were working in Excel we’d just double click the right border of the column label… but this isn’t Excel so we’re out of luck, right?

Wrong. AutoFit works on Word tables too!

All… Continue reading

Do you have a custom logo, picture or return address set up that you really wish would just show up every time you print an envelope?

That sure would be nice. I mean, no messing with templates, copy/pastes or other methods you may dream up to get your envelopes to your liking.

Well, I have good news. That “dream come true” is easier to… Continue reading

Different Tab Stop Display in MS Word

Thursday, April 29th, 2010

Have you ever felt frustrated when working with MS Word’s tabs? I mean, you’re trying to set up your tab stops, but you’re finding it difficult to ensure that they are placed properly between the margins.

You’ve got the ruler displayed (View menu, Ruler choice – or – View tab on the Ribbon, check the Ruler option), but it’s still a bit of a pain to double… Continue reading

Change Ruler Units in MS Word

Friday, April 23rd, 2010

Do you use MS Word’s ruler feature with your documents? (You know… View menu / Ruler choice or View tab of the Ribbon / Ruler checkbox.)

Ever find yourself wishing it was in a different measurement unit? (Let’s say it’s in inches and you want it in centimeters). Or, maybe you weren’t even using the ruler, because the way it measured just isn’t the way… Continue reading

Alt Highlighting in MS Word

Thursday, April 22nd, 2010

Have you ever found it annoying that MS Word highlights text in lines? That is, it moves the highlight through the document one line at a time.

Ever wish you could just create a quick rectangle at any location and copy only what’s in the rectangle? You know, maybe the first half of many lines of text or the middle of a paragraph.

The… Continue reading

Number your Lines in MS Word

Thursday, April 15th, 2010

Sometimes it’s just a good plan to have the lines of your Word documents numbered.

They could come in handy if you’re trying to communicate with someone about specific portions of the document or maybe they would be useful for your own editing notes.

Whatever the reason, sometimes it’s just a good idea to have them and that makes it an even better idea… Continue reading

Clean It Up!

Ever copy text from the Internet or an e-mail into MS Word?

Did something come along with the text that you weren’t necessarily expecting or hoped wouldn’t?

Yeah – I hear you – all those hyperlinks are a big pain at this point, aren’t they?

I mean, you’ve got the information in Word, you’re creating a document (not a web page), you have all these

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