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Archive for the ‘MS Word’ Category



Find Fonts with the First Letter

Friday, June 18th, 2010

These days we all have a whole lot of fonts in our computer systems – which is nice on the side of creativity and giving things your own personal touch – but not so nice on the side of changing from font to font.

We’ve all done it… select some text then go to the Font drop-down list and scroll, scroll and scroll some more to get… Continue reading

Clear Word Formatting

Wednesday, June 16th, 2010

We’ve all had this moment… the one where we realize that so much mismatched and random formatting has been done to our document that it’s time to just start over.

Well, not start completely over – I certainly don’t mean that we would want to delete all the document content – just the formatting.

As many of you

Directly to the CAPS

Monday, June 7th, 2010

Shift + F3. How often do you use that one?

Remember its little gem? It takes the highlighted text and rotates it between the Title Case of lowercase and UPPERCASE letters.

But, what if you’re tired of rotating through the choices and just want to jump straight to UPPERCASE?

Can we find a quick

If you’re an MS Word table user then it’s quite possible that you’ve spent some time trying figure out how to wrap the text of your document around the table.

There isn’t an overly obvious answer so I’m sure that many of you have just given up on truly wrapping the text around the table.

For those of you who have unsuccessfully searched here’s… Continue reading

Extended Word Underline Options

Thursday, May 27th, 2010

For years we’ve all used Microsoft Word and have come to rely upon our handy little underline button.

Assuming that you’ve made the transition to Word 2007, then I’m sure you were happy to see the Underline button safe and sound (not to mention easy to find) on the Home tab of the Ribbon.

But, have you really looked at the new Underline button?… Continue reading

Ms Word Emoticons

Monday, May 24th, 2010

Here’s a quick Word tip for all of you who are attached to your emoticons… you know, the little :) and :( we’re so fond of using in text and e-mail?

Well, if you like these little guys and haven’t tried one in Word lately then you really should!

As part of the AutoCorrect list there are three emoticons set to be replaced by… Continue reading

AutoFit Columns in MS Word

Thursday, May 6th, 2010

Have you used a table in MS Word lately?

Find that your column is a little too narrow to fit the data?

Now, if we were working in Excel we’d just double click the right border of the column label… but this isn’t Excel so we’re out of luck, right?

Wrong. AutoFit works on Word tables too!

All… Continue reading

Do you have a custom logo, picture or return address set up that you really wish would just show up every time you print an envelope?

That sure would be nice. I mean, no messing with templates, copy/pastes or other methods you may dream up to get your envelopes to your liking.

Well, I have good news. That “dream come true” is easier to… Continue reading

Different Tab Stop Display in MS Word

Thursday, April 29th, 2010

Have you ever felt frustrated when working with MS Word’s tabs? I mean, you’re trying to set up your tab stops, but you’re finding it difficult to ensure that they are placed properly between the margins.

You’ve got the ruler displayed (View menu, Ruler choice – or – View tab on the Ribbon, check the Ruler option), but it’s still a bit of a pain to double… Continue reading

Change Ruler Units in MS Word

Friday, April 23rd, 2010

Do you use MS Word’s ruler feature with your documents? (You know… View menu / Ruler choice or View tab of the Ribbon / Ruler checkbox.)

Ever find yourself wishing it was in a different measurement unit? (Let’s say it’s in inches and you want it in centimeters). Or, maybe you weren’t even using the ruler, because the way it measured just isn’t the way… Continue reading

Alt Highlighting in MS Word

Thursday, April 22nd, 2010

Have you ever found it annoying that MS Word highlights text in lines? That is, it moves the highlight through the document one line at a time.

Ever wish you could just create a quick rectangle at any location and copy only what’s in the rectangle? You know, maybe the first half of many lines of text or the middle of a paragraph.

The… Continue reading

Number your Lines in MS Word

Thursday, April 15th, 2010

Sometimes it’s just a good plan to have the lines of your Word documents numbered.

They could come in handy if you’re trying to communicate with someone about specific portions of the document or maybe they would be useful for your own editing notes.

Whatever the reason, sometimes it’s just a good idea to have them and that makes it an even better idea… Continue reading

Clean It Up!

Ever copy text from the Internet or an e-mail into MS Word?

Did something come along with the text that you weren’t necessarily expecting or hoped wouldn’t?

Yeah – I hear you – all those hyperlinks are a big pain at this point, aren’t they?

I mean, you’ve got the information in Word, you’re creating a document (not a web page), you have all these

Recover Corrupt Word Files

Tuesday, April 6th, 2010

Every try to open an MS Word document only to have the program tell you that it can’t open the file because it’s corrupt?

Come on, if you use Word with any frequency then I’m betting that you’ve run into this gem a time or two.

Made your day, didn’t it?

I mean, what better way to spend your… Continue reading

Last Print Date in Word 2007

Wednesday, March 31st, 2010

I can’t speak for everyone but I know that when I’m at work I find myself constantly revising the Word documents that I use. Being a teacher, most times that a document is used I find adjustments to the lesson that need to be made for next time.

All those adjustments result in the need for revision dates so that a new version isn’t accidentally replaced with… Continue reading

Print Custom Key Shortcuts in Word 2007

Tuesday, March 30th, 2010

Have you invested quite a bit of time creating custom key combinations for various tasks in Word 2007?

If you’re anything like me then the number of key combinations can be many and I will go through phases where the newest ones are needed daily so the older ones are sometimes forgotten.

Wouldn’t it be nice to have a printout of all those key… Continue reading

Partial Highlight, Same Results

Friday, March 26th, 2010

Did you know that when working in MS Word, there is no need to highlight an entire paragraph to make changes to paragraph traits (such as tabs, justification, line spacing and indents?)

All you have to do is click anywhere inside the paragraph and the changes will automatically apply to the entire paragraph.

Have more than one paragraph to work with?… Continue reading

Do you find yourself constantly drawing horizontal lines in MS Word? You know, using the drawing toolbar to draw lines as borders or dividers, in order to give your document a little extra pizzazz.

Are you tired of all the mouse work involved in the drawing toolbar? You know, turning on the line tool, drawing the line and then changing the style.

Wish you… Continue reading

Insert a Column Break

Friday, March 12th, 2010

If you work with Microsoft Word a lot then I’m sure that you’ve created documents containing columns at one time or another.

I know that I use them frequently when I have long lists of short items… things that could be easily put into two or three columns across the page. The columns will save on printed paper as well as give a pleasing layout that would… Continue reading

Move an Entire Row in MS Word

Thursday, March 11th, 2010

Have you ever felt the need to move an entire row in an Word table?

Maybe you’ve decided that the first row of information should really be the 5th row… so, what did you do?

Did you insert a new row below the 4th one, copy & paste the information into its new position and then go back and delete the first row? Or… Continue reading

Select an Entire Table in MS Word

Wednesday, March 10th, 2010

Working with a table in MS Word?

Finding out you need to select the entire table to oh, let’s say, change the font or format the borders or whatever? The list could go on and on.

What do you do?

Do you select the first cell, hold the mouse button down and drag, hoping not to miss anything by releasing the… Continue reading

Fine-Tune your Word Printing Choices

Friday, March 5th, 2010

So, you’re in need of a hard copy from an MS Word file, but you don’t need the entire file.

Maybe you just need a page or maybe even just a section or two.

If that is all you need, why are you printing the entire document?

Good question and unfortunately, there’s no good answer.

So, let’s explore… Continue reading

Sticky Highlighting Key

Friday, February 26th, 2010

I’m sure you’re aware of the wonders of the Shift key when it comes to mouseless highlighting, but are you one who isn’t so great with key combinations? I mean, all those keys at once is just not something you’re good with, but on the other hand, you’d still like to use your keyboard more and the mouse less.

If that’s an accurate description for… Continue reading

Easy Word Text Boxes

Thursday, February 25th, 2010

Are you a user of Word 2007 who also tends to use a lot of text boxes in your documents?

If you’re anything like me then you see this sight all the time…

And what do you get from it?

A plain text box that needs a ton of formatting to become anything that’s visually interesting.… Continue reading

Navigating with thumbnails in Word 2007

Monday, February 22nd, 2010

You know those little miniature slides you see on the left side of your PowerPoint program window when in the Normal view?

I don’t know about you but I love them. They make it very easy to jump around the presentation, especially the longer ones, without going through slide by slide.

Well, if you love those then you just may… Continue reading

Did you know that in MS Word, you can edit your document while the Find dialog box is still open?

I know, I know. I hear you!

Every time you’ve ever tried to edit a document while a dialog box (such as the font formatting window) is open, you get nowhere. The dialog box just sits there, open and waiting. You certainly… Continue reading

Which Format for Combined Lists?

Thursday, February 4th, 2010

Ever combine a couple of lists in MS Word?

You know… where you copy and paste one list onto the bottom of another?

Were they formatted the same way to begin with?

Probably not so, I must ask, when you finished did you sit there and wonder who decided what formatting to apply to the combined list?

I… Continue reading

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