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Archive for the ‘MS Word’ Category



Align Text Left and Right in MS Word

Tuesday, December 1st, 2009

Ever find yourself in need of both a left and right alignment of text on the same line in MS Word?

What did you do?

I know some pretty determined people and I’ve seen all kinds of solutions for this. Many included things like a lot of extra spaces and multiple columns and at first, these may seem like a good idea, but they… Continue reading

Re-Spell Check in MS Word

Wednesday, November 25th, 2009

Have you ever accidentally hit one of the Ignore buttons (especially the Ignore All button) when spellchecking an MS Word document?

How maddening is that?

Now, Word isn’t even noting the problem, and you’ve got to very carefully pick through the document to check for the problem, with no assistance from Word whatsoever.

MS Word’s Find Feature

Tuesday, November 24th, 2009

Do you use MS Word’s Find feature?

Ever discover that the Find window is in the way when you’re trying to locate the same text phrase multiple times?

I mean, it really is easier to leave the window open to use the Find Next button repeatedly than it is to close that window and start over each time. The inconvenience of the open window… Continue reading

MS Word Scroll Bar Shortcuts

Friday, November 20th, 2009

To go along with yesterday’s tip, here are a few tidbits for document navigation in MS Word with the mouse on the vertical scroll bar.

The first and easiest is to realize that when you click and hold on the scroll bar, a text box will appear that tells you what page you’re scrolling to and the section title that begins the page (if you have sections… Continue reading

MS Word Keyboard Shortcuts

Thursday, November 19th, 2009

Picture this: You’re working on the ultimate document. I mean, it’s a masterpiece! Too bad the masterpiece is also a nightmare though. It’s easily the longest document you’ve ever edited and the navigation through all those pages is just a huge headache. (Not to mention the back and forth, back and forth between the keyboard and the mouse). I bet you’re looking for some help, huh?!

Well… Continue reading

Smaller SuperScript

Wednesday, November 18th, 2009

Ever use the trademark TM symbol in MS Word?

(FYI… you can insert it quickly using “(TM)” – AutoCorrect will switch it out for the superscript TM that we’re looking to have.)

Anyway, back to business, my point is that when I’ve used this symbol I’ve always felt that even though it’s in superscript form it’s still too big.

If you… Continue reading

A Different Type Of Section Break

Monday, November 9th, 2009

Have you ever created a section break in MS Word and then afterword realized that you chose the wrong type?

Maybe you chose a continuous section break but now you’re thinking that it should have been a New / Next Page.

What did you do?

Many people I know would work to remove the current break and then go through the process of putting in the new one.

I have… Continue reading

Change Case Rotation

Thursday, November 5th, 2009

Many of you may be aware of the Change Case text options in the Format menu or Home tab of the MS Word Ribbon. This wonderful feature will allow you to take text and, in one quick swoop, change the case of every letter to match your needs.

From the Change Case options, you can make text all lower case, all upper case, sentence case, toggle case or title case.… Continue reading

Back Up Your AutoCorrect

Wednesday, October 28th, 2009

Have you invested a lot of time tweaking the AutoCorrect lists in your MS Office programs?

Are you looking for a way to back up those lists?

Well, the trick is to know what type of file it is you’re looking for.

The “secret” is to

How to Do Word Macros

Monday, October 26th, 2009

As I write this, Halloween is right around the corner, and I’ve got two scary words to put you in the mood:

“Word Macro”

Are you scrambling for you virus scanners? You’ve watched the news and know what big havoc these small programs can wreak with your computer. But here’s the kicker: macros were intended to be–and are–big energy and time savers. Prove this… Continue reading

Font Dialog Box in MS Word

Tuesday, October 20th, 2009

Okay, so when working in MS Word, we all know about the usual toolbar / ribbon buttons and lists that allow us quick access to things like font type, size, bold, italics, underline, color, etc.

But, did you know that there are even more aspects of your fonts that can be manipulated?

There are things like character spacing and text effects to be explored… Continue reading

10 Minute Guide to Format a Report

Thursday, October 8th, 2009

This article describes a sequence of steps which can be performed to quickly create a report that is well formatted, neat and presentable. While this tutorial is in significant detail, it should not take more than 10 minutes to perform these actions on a report (i.e. 10 minutes would be the time required to completely format a report.) At the end of it all, a few generally accepted formatting schemes… Continue reading

Word Table Rulers

Thursday, October 1st, 2009

When you use tables in MS Word do you ever find yourself frustrated as you try to get column widths or row heights to exact measurements?

I know you probably have the ruler displayed (View menu -or- View tab of the Ribbon, Ruler choice) and you’re sliding the cell boundary lines around trying to get it all set, but it sure would be nice if you could… Continue reading

Numbered Lists in Word

Friday, September 25th, 2009

So, I’m sure you all know about Word’s ability to create numbered and lettered lists.

I’m also equally certain that you’ve had Word take over a list or two and do the numbering for you, once the program noticed the pattern.

So, here’s my question for today: Did you know that there are a variety of formats that Word will mimic as it continues… Continue reading

Review Options in Word

Thursday, September 24th, 2009

Have a lot of people reviewing a particular Word document?

Maybe too many?

Hard to tell what’s going on with all that “chatter”… too many changes, too many people.

Wish you could sort them out?

Maybe see just one or two persons’ at a time? Or maybe you’ve decided that you should ignore someone. Whatever, there’s simply no… Continue reading

Word Auto Correct Options

Tuesday, September 22nd, 2009

Do you find yourself trying to use the right-click trick from yesterday to add an entry to the AutoCorrect list only to find that the word you need isn’t even in the list?

That’s happened to me from time to time… somehow a word will consistently come off my fingertips wrong and nowhere near the spelling it should be. So, I end up doing more work to… Continue reading

Easy Auto Correct Additions

Monday, September 21st, 2009

I don’t know about you, but there are a couple of words that I just can’t seem to type correctly… whether it’s my inability to hit the keys correctly or a simple brain-block of the correct spelling… there are just certain words that always end up underlined with that little ugly red squiggle line.

It’s definitely frustrating!

And

Shrink to Fit in Word

Friday, September 18th, 2009

Have an MS Word document that is just a bit too long? A few lines stuck on that last page? Wish you could “shrink” the document a bit and lose that last page?

Well, I suppose you could try a different font size. Or, you know, adjusting it up and down just to find the exact change that will remove the need for the unwanted last page… Continue reading

Keyboard Font-Size Shortcuts

Tuesday, September 15th, 2009

Over the years, I’ve run into a couple of different keyboard shortcuts for changing font sizes and I thought it might be of interest to my readers who love a good keyboard shortcut.

To be exact, I have two different sets of key combinations for increasing and decreasing font size in various MS Office programs. (For the record, I was able to make this trick work in… Continue reading

Set 2003 Defaults for Word 2007

Friday, September 11th, 2009

If you’re using Word 2007 then you’ve undoubtedly noticed the changes to, among other things, default line spacing at 1.15, and extra line after paragraphs and the change in the default font.

Some of you may like all this and some of you may not.

For those of you who long for the defaults of days gone by but don’t want all the hassle… Continue reading

Envelope Printing in MS Word

Wednesday, September 9th, 2009

Have an envelope attached to a Word document? You know, when you’ve added to the document and it appears above the first page?

Ever find that you have trouble getting just the envelope to print?

You keep returning to the Print dialog box and telling it to print only page 1 (since the envelope is first you’ve assumed that it’s counted as “page 1″)… Continue reading

Move, Copy and Link in Word

Friday, September 4th, 2009

When you’re trying to move, copy or otherwise manipulate text in MS Word do you find yourself frustrated with all the steps involved?

Many people I know will choose to highlight the text then cut or copy the text move the cursor to the new location and paste.

That’s a lot of work for something that can be done with one smooth move of… Continue reading

Bookmarks in MS Word

Wednesday, September 2nd, 2009

I was taught to never turn down the corner of a page… always use a bookmark.

That theory has worked well for many years and has kept the librarians happy with me.

Well, the same theory can be applied to Microsoft Word documents.

OK… it’s not exactly the same, after all you’re not actually able to turn down a page corner… Continue reading

Rotate Text in MS Word

Thursday, August 27th, 2009

Ever find yourself looking to rotate text in MS Word?

Maybe you’re trying to make a flyer with phone number tabs across the bottom? Or, maybe you need to run some text down the side of a document and you don’t want to use WordArt, just simple text. Whatever your reason, you need to rotate the text and you find yourself in search of the process.… Continue reading

Find the Tabs Dialog Box in Word 2007

Monday, August 24th, 2009

Have you noticed that in Word 2007 your ability to format tab stops seems to be missing?

Are you suffering withdrawl symptoms because you can’t seem to find this little gem?

Ok, so we all know that it’s not really gone but where in the world did they put it?

Well, I can think of a couple… Continue reading

Disable Spellchecker in Word

Thursday, August 13th, 2009

Do you hate it when you have a document with an entire section of technical terms or part numbers or some other text that is never going to pass the Spellchecker inspection?

Do you hate that it’s going to stop again and again and again waiting for you to tell it to ignore the text that you already knew it wouldn’t like.

To avoid… Continue reading

Access Address Book in Word

Friday, August 7th, 2009

Find yourself tired of the old copy/paste routine to get an address of a contact into a Word document?

Or… do you spend the time it takes to look up the address then type it into the new document each time?

Either way, it’s annoying and time consuming.

Ever find yourself wishing that you could get Outlook to transfer that information… Continue reading

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