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Archive for the ‘MS Word’ Category

Which Format for Combined Lists?

Thursday, February 4th, 2010

Ever combine a couple of lists in MS Word?

You know… where you copy and paste one list onto the bottom of another?

Were they formatted the same way to begin with?

Probably not so, I must ask, when you finished did you sit there and wonder who decided what formatting to apply to the combined list?

I… Continue reading

Insert text From File in Word

Tuesday, February 2nd, 2010

Ever have a need to bring text from one Word file into another? Maybe, whatever the reason, you need a bulk of the text from one file brought into this one.

What do you do?

The obvious answer is to open the other file, highlight and copy the text needed, switch back to the document you’re working with, paste the text and then finally… Continue reading

Get out of Word’s Numbered Lists

Thursday, January 28th, 2010

If you’re like me, you don’t really mind the automatic numbering and bulleting MS Word does with lists.

You know, when Word realizes you’re creating a list and it helps you along with the same continued formatting.

But, after working with many different people, I have found that some folks just don’t seem to know how to get out of the list. That is… Continue reading

Number MS Word Tables Quick!

Friday, January 22nd, 2010

Often I find myself working with a table in MS Word and trying to number each row… whether it be that I’m creating an answer sheet of some sort for my students or just a table of data where I need the entries numbered.

It seems that I’m forever typing 1, down arrow, 2, down arrow, 3, down arrow… and on and on and on…… Continue reading

Format Painter Repeats Format

Friday, January 15th, 2010

Do you like the Format Painter in MS Word and MS PowerPoint?

Do you find it frustrating that when you forget to double click the button, it shuts off after just one paste?

Or, have you ever tried to interrupt the process of format painting by editing some text, only to find that the program has “forgotten” the formatting you intended to paint once… Continue reading

Delete Vs. Backspace

Thursday, January 14th, 2010

Work with MS Word tables?

Ever try to remove cells, rows or columns by highlighting them and then hitting the Delete key?

What happened?

Certainly not what you had hoped for, I’m sure. Instead of deleting the cells, only the data is gone.

Now what?

Well, I suppose you could rehighlight the cells… Continue reading

Random Text in MS Word

Wednesday, January 13th, 2010

If you’re like me, there are just times when you need random text inserted into MS Word for demonstrations or just for testing the effects of different features in the program.

Whatever your reason, you need text and just typing random letters usually doesn’t behave like true text. Character strings tend to be too long so wrapping and other things just don’t work as they should… Continue reading

Portrait and Landscape Layouts in Word

Tuesday, January 5th, 2010

Have you ever come across a situation where you needed to use both Portrait and Landscape page layouts in the same document? I have, especially while creating large reports where the content is mostly in Portrait, but there are a few tables with figures / data which are best represented in a Landscape format.

Under such circumstances, I was forced to explore the possibilities of… Continue reading

Edit in Print Preview

Tuesday, January 5th, 2010

Here’s the scenario:

You just finished working on a masterpiece in MS Word and you’re in the Print Preview window taking one last look at it. You know, just to make sure it’s perfect.

Then suddenly, there it is. A mistake!

What do you do?

Close the Print Preview window, taking you back to the document where you… Continue reading

Change Date Format in Word 2007

Tuesday, December 29th, 2009

Did you give yesterday’s Date Picker feature for MS Word 2007 a try?

I know that I really love the idea… especially for templates.

Anyway, as I was working with the Date Picker I noticed, as I’m sure so did you, that the date is formatted in a way that I would rarely use…


This… Continue reading

Word 2007’s Date Picker

Monday, December 28th, 2009

Do you have a Word 2007 file or template containing a date that you must change every time you use it?

When you get to that point what happens?

I don’t know about you but more times then I’d like I’m either digging out a calendar or going to the one on my computer. Either way, it’s annoying.

And what about… Continue reading

No Horizontal Scroll in Page Layout View

Monday, December 21st, 2009

What’s your preferred View when working in MS Word?

If it’s the Print / Page Layout view then you don’t have a clue about what I’m about to ask, but for the rest of you…

Do you find that when working in MS Word you’re constantly scrolling left and right to see all of your text?

Maybe your monitor… Continue reading

Above the Table in MS Word

Wednesday, December 9th, 2009

Have you ever created a table in MS Word at the beginning of a document, only to find that it was a mistake? I mean, since you began the document, you’ve probably redone the layout and some of the text just has to go above that table.

But, of course, you’re learning the hard way that MS Word isn’t going to cooperate very easily.… Continue reading

White Space in Print Layout View

Wednesday, December 2nd, 2009

If you’re like me, you like to work in MS Word using the Print Layout view.

I simply like to be able to see my whole page, margins and all. I also like to keep an eye on the layout of the document without always jumping to Print Preview.

Now, once in awhile, I find myself working on

Align Text Left and Right in MS Word

Tuesday, December 1st, 2009

Ever find yourself in need of both a left and right alignment of text on the same line in MS Word?

What did you do?

I know some pretty determined people and I’ve seen all kinds of solutions for this. Many included things like a lot of extra spaces and multiple columns and at first, these may seem like a good idea, but they… Continue reading

Re-Spell Check in MS Word

Wednesday, November 25th, 2009

Have you ever accidentally hit one of the Ignore buttons (especially the Ignore All button) when spellchecking an MS Word document?

How maddening is that?

Now, Word isn’t even noting the problem, and you’ve got to very carefully pick through the document to check for the problem, with no assistance from Word whatsoever.

MS Word’s Find Feature

Tuesday, November 24th, 2009

Do you use MS Word’s Find feature?

Ever discover that the Find window is in the way when you’re trying to locate the same text phrase multiple times?

I mean, it really is easier to leave the window open to use the Find Next button repeatedly than it is to close that window and start over each time. The inconvenience of the open window… Continue reading

MS Word Scroll Bar Shortcuts

Friday, November 20th, 2009

To go along with yesterday’s tip, here are a few tidbits for document navigation in MS Word with the mouse on the vertical scroll bar.

The first and easiest is to realize that when you click and hold on the scroll bar, a text box will appear that tells you what page you’re scrolling to and the section title that begins the page (if you have sections… Continue reading

MS Word Keyboard Shortcuts

Thursday, November 19th, 2009

Picture this: You’re working on the ultimate document. I mean, it’s a masterpiece! Too bad the masterpiece is also a nightmare though. It’s easily the longest document you’ve ever edited and the navigation through all those pages is just a huge headache. (Not to mention the back and forth, back and forth between the keyboard and the mouse). I bet you’re looking for some help, huh?!

Well… Continue reading

Smaller SuperScript

Wednesday, November 18th, 2009

Ever use the trademark TM symbol in MS Word?

(FYI… you can insert it quickly using “(TM)” – AutoCorrect will switch it out for the superscript TM that we’re looking to have.)

Anyway, back to business, my point is that when I’ve used this symbol I’ve always felt that even though it’s in superscript form it’s still too big.

If you… Continue reading

A Different Type Of Section Break

Monday, November 9th, 2009

Have you ever created a section break in MS Word and then afterword realized that you chose the wrong type?

Maybe you chose a continuous section break but now you’re thinking that it should have been a New / Next Page.

What did you do?

Many people I know would work to remove the current break and then go through the process of putting in the new one.

I have… Continue reading

Change Case Rotation

Thursday, November 5th, 2009

Many of you may be aware of the Change Case text options in the Format menu or Home tab of the MS Word Ribbon. This wonderful feature will allow you to take text and, in one quick swoop, change the case of every letter to match your needs.

From the Change Case options, you can make text all lower case, all upper case, sentence case, toggle case or title case.… Continue reading

Back Up Your AutoCorrect

Wednesday, October 28th, 2009

Have you invested a lot of time tweaking the AutoCorrect lists in your MS Office programs?

Are you looking for a way to back up those lists?

Well, the trick is to know what type of file it is you’re looking for.

The “secret” is to

How to Do Word Macros

Monday, October 26th, 2009

As I write this, Halloween is right around the corner, and I’ve got two scary words to put you in the mood:

“Word Macro”

Are you scrambling for you virus scanners? You’ve watched the news and know what big havoc these small programs can wreak with your computer. But here’s the kicker: macros were intended to be–and are–big energy and time savers. Prove this… Continue reading

Font Dialog Box in MS Word

Tuesday, October 20th, 2009

Okay, so when working in MS Word, we all know about the usual toolbar / ribbon buttons and lists that allow us quick access to things like font type, size, bold, italics, underline, color, etc.

But, did you know that there are even more aspects of your fonts that can be manipulated?

There are things like character spacing and text effects to be explored… Continue reading

10 Minute Guide to Format a Report

Thursday, October 8th, 2009

This article describes a sequence of steps which can be performed to quickly create a report that is well formatted, neat and presentable. While this tutorial is in significant detail, it should not take more than 10 minutes to perform these actions on a report (i.e. 10 minutes would be the time required to completely format a report.) At the end of it all, a few generally accepted formatting schemes… Continue reading

Word Table Rulers

Thursday, October 1st, 2009

When you use tables in MS Word do you ever find yourself frustrated as you try to get column widths or row heights to exact measurements?

I know you probably have the ruler displayed (View menu -or- View tab of the Ribbon, Ruler choice) and you’re sliding the cell boundary lines around trying to get it all set, but it sure would be nice if you could… Continue reading

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