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Archive for the ‘MS Word’ Category

Print Custom Key Shortcuts in Word 2007

Tuesday, March 30th, 2010

Have you invested quite a bit of time creating custom key combinations for various tasks in Word 2007?

If you’re anything like me then the number of key combinations can be many and I will go through phases where the newest ones are needed daily so the older ones are sometimes forgotten.

Wouldn’t it be nice to have a printout of all those key… Continue reading

Partial Highlight, Same Results

Friday, March 26th, 2010

Did you know that when working in MS Word, there is no need to highlight an entire paragraph to make changes to paragraph traits (such as tabs, justification, line spacing and indents?)

All you have to do is click anywhere inside the paragraph and the changes will automatically apply to the entire paragraph.

Have more than one paragraph to work with?… Continue reading

Do you find yourself constantly drawing horizontal lines in MS Word? You know, using the drawing toolbar to draw lines as borders or dividers, in order to give your document a little extra pizzazz.

Are you tired of all the mouse work involved in the drawing toolbar? You know, turning on the line tool, drawing the line and then changing the style.

Wish you… Continue reading

Insert a Column Break

Friday, March 12th, 2010

If you work with Microsoft Word a lot then I’m sure that you’ve created documents containing columns at one time or another.

I know that I use them frequently when I have long lists of short items… things that could be easily put into two or three columns across the page. The columns will save on printed paper as well as give a pleasing layout that would… Continue reading

Move an Entire Row in MS Word

Thursday, March 11th, 2010

Have you ever felt the need to move an entire row in an Word table?

Maybe you’ve decided that the first row of information should really be the 5th row… so, what did you do?

Did you insert a new row below the 4th one, copy & paste the information into its new position and then go back and delete the first row? Or… Continue reading

Select an Entire Table in MS Word

Wednesday, March 10th, 2010

Working with a table in MS Word?

Finding out you need to select the entire table to oh, let’s say, change the font or format the borders or whatever? The list could go on and on.

What do you do?

Do you select the first cell, hold the mouse button down and drag, hoping not to miss anything by releasing the… Continue reading

Fine-Tune your Word Printing Choices

Friday, March 5th, 2010

So, you’re in need of a hard copy from an MS Word file, but you don’t need the entire file.

Maybe you just need a page or maybe even just a section or two.

If that is all you need, why are you printing the entire document?

Good question and unfortunately, there’s no good answer.

So, let’s explore… Continue reading

Sticky Highlighting Key

Friday, February 26th, 2010

I’m sure you’re aware of the wonders of the Shift key when it comes to mouseless highlighting, but are you one who isn’t so great with key combinations? I mean, all those keys at once is just not something you’re good with, but on the other hand, you’d still like to use your keyboard more and the mouse less.

If that’s an accurate description for… Continue reading

Easy Word Text Boxes

Thursday, February 25th, 2010

Are you a user of Word 2007 who also tends to use a lot of text boxes in your documents?

If you’re anything like me then you see this sight all the time…

And what do you get from it?

A plain text box that needs a ton of formatting to become anything that’s visually interesting.… Continue reading

Navigating with thumbnails in Word 2007

Monday, February 22nd, 2010

You know those little miniature slides you see on the left side of your PowerPoint program window when in the Normal view?

I don’t know about you but I love them. They make it very easy to jump around the presentation, especially the longer ones, without going through slide by slide.

Well, if you love those then you just may… Continue reading

Edit MS Word documents with an open dialog box

Tuesday, February 16th, 2010

Did you know that in MS Word, you can edit your document while the Find dialog box is still open?

I know, I know. I hear you!

Every time you’ve ever tried to edit a document while a dialog box (such as the font formatting window) is open, you get nowhere. The dialog box just sits there, open and waiting. You certainly… Continue reading

Which Format for Combined Lists?

Thursday, February 4th, 2010

Ever combine a couple of lists in MS Word?

You know… where you copy and paste one list onto the bottom of another?

Were they formatted the same way to begin with?

Probably not so, I must ask, when you finished did you sit there and wonder who decided what formatting to apply to the combined list?

I… Continue reading

Insert text From File in Word

Tuesday, February 2nd, 2010

Ever have a need to bring text from one Word file into another? Maybe, whatever the reason, you need a bulk of the text from one file brought into this one.

What do you do?

The obvious answer is to open the other file, highlight and copy the text needed, switch back to the document you’re working with, paste the text and then finally… Continue reading

Get out of Word’s Numbered Lists

Thursday, January 28th, 2010

If you’re like me, you don’t really mind the automatic numbering and bulleting MS Word does with lists.

You know, when Word realizes you’re creating a list and it helps you along with the same continued formatting.

But, after working with many different people, I have found that some folks just don’t seem to know how to get out of the list. That is… Continue reading

Number MS Word Tables Quick!

Friday, January 22nd, 2010

Often I find myself working with a table in MS Word and trying to number each row… whether it be that I’m creating an answer sheet of some sort for my students or just a table of data where I need the entries numbered.

It seems that I’m forever typing 1, down arrow, 2, down arrow, 3, down arrow… and on and on and on…… Continue reading

Format Painter Repeats Format

Friday, January 15th, 2010

Do you like the Format Painter in MS Word and MS PowerPoint?

Do you find it frustrating that when you forget to double click the button, it shuts off after just one paste?

Or, have you ever tried to interrupt the process of format painting by editing some text, only to find that the program has “forgotten” the formatting you intended to paint once… Continue reading

Delete Vs. Backspace

Thursday, January 14th, 2010

Work with MS Word tables?

Ever try to remove cells, rows or columns by highlighting them and then hitting the Delete key?

What happened?

Certainly not what you had hoped for, I’m sure. Instead of deleting the cells, only the data is gone.

Now what?

Well, I suppose you could rehighlight the cells… Continue reading

Random Text in MS Word

Wednesday, January 13th, 2010

If you’re like me, there are just times when you need random text inserted into MS Word for demonstrations or just for testing the effects of different features in the program.

Whatever your reason, you need text and just typing random letters usually doesn’t behave like true text. Character strings tend to be too long so wrapping and other things just don’t work as they should… Continue reading

Portrait and Landscape Layouts in Word

Tuesday, January 5th, 2010

Have you ever come across a situation where you needed to use both Portrait and Landscape page layouts in the same document? I have, especially while creating large reports where the content is mostly in Portrait, but there are a few tables with figures / data which are best represented in a Landscape format.

Under such circumstances, I was forced to explore the possibilities of… Continue reading

Edit in Print Preview

Tuesday, January 5th, 2010

Here’s the scenario:

You just finished working on a masterpiece in MS Word and you’re in the Print Preview window taking one last look at it. You know, just to make sure it’s perfect.

Then suddenly, there it is. A mistake!

What do you do?

Close the Print Preview window, taking you back to the document where you… Continue reading

Change Date Format in Word 2007

Tuesday, December 29th, 2009

Did you give yesterday’s Date Picker feature for MS Word 2007 a try?

I know that I really love the idea… especially for templates.

Anyway, as I was working with the Date Picker I noticed, as I’m sure so did you, that the date is formatted in a way that I would rarely use…


This… Continue reading

Word 2007’s Date Picker

Monday, December 28th, 2009

Do you have a Word 2007 file or template containing a date that you must change every time you use it?

When you get to that point what happens?

I don’t know about you but more times then I’d like I’m either digging out a calendar or going to the one on my computer. Either way, it’s annoying.

And what about… Continue reading

No Horizontal Scroll in Page Layout View

Monday, December 21st, 2009

What’s your preferred View when working in MS Word?

If it’s the Print / Page Layout view then you don’t have a clue about what I’m about to ask, but for the rest of you…

Do you find that when working in MS Word you’re constantly scrolling left and right to see all of your text?

Maybe your monitor… Continue reading

Above the Table in MS Word

Wednesday, December 9th, 2009

Have you ever created a table in MS Word at the beginning of a document, only to find that it was a mistake? I mean, since you began the document, you’ve probably redone the layout and some of the text just has to go above that table.

But, of course, you’re learning the hard way that MS Word isn’t going to cooperate very easily.… Continue reading

White Space in Print Layout View

Wednesday, December 2nd, 2009

If you’re like me, you like to work in MS Word using the Print Layout view.

I simply like to be able to see my whole page, margins and all. I also like to keep an eye on the layout of the document without always jumping to Print Preview.

Now, once in awhile, I find myself working on

Align Text Left and Right in MS Word

Tuesday, December 1st, 2009

Ever find yourself in need of both a left and right alignment of text on the same line in MS Word?

What did you do?

I know some pretty determined people and I’ve seen all kinds of solutions for this. Many included things like a lot of extra spaces and multiple columns and at first, these may seem like a good idea, but they… Continue reading

Re-Spell Check in MS Word

Wednesday, November 25th, 2009

Have you ever accidentally hit one of the Ignore buttons (especially the Ignore All button) when spellchecking an MS Word document?

How maddening is that?

Now, Word isn’t even noting the problem, and you’ve got to very carefully pick through the document to check for the problem, with no assistance from Word whatsoever.

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