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Archive for the ‘MS Word’ Category

10 Minute Guide to Format a Report

Thursday, October 8th, 2009

This article describes a sequence of steps which can be performed to quickly create a report that is well formatted, neat and presentable. While this tutorial is in significant detail, it should not take more than 10 minutes to perform these actions on a report (i.e. 10 minutes would be the time required to completely format a report.) At the end of it all, a few generally accepted formatting schemes… Continue reading

Word Table Rulers

Thursday, October 1st, 2009

When you use tables in MS Word do you ever find yourself frustrated as you try to get column widths or row heights to exact measurements?

I know you probably have the ruler displayed (View menu -or- View tab of the Ribbon, Ruler choice) and you’re sliding the cell boundary lines around trying to get it all set, but it sure would be nice if you could… Continue reading

Numbered Lists in Word

Friday, September 25th, 2009

So, I’m sure you all know about Word’s ability to create numbered and lettered lists.

I’m also equally certain that you’ve had Word take over a list or two and do the numbering for you, once the program noticed the pattern.

So, here’s my question for today: Did you know that there are a variety of formats that Word will mimic as it continues… Continue reading

Review Options in Word

Thursday, September 24th, 2009

Have a lot of people reviewing a particular Word document?

Maybe too many?

Hard to tell what’s going on with all that “chatter”… too many changes, too many people.

Wish you could sort them out?

Maybe see just one or two persons’ at a time? Or maybe you’ve decided that you should ignore someone. Whatever, there’s simply no… Continue reading

Word Auto Correct Options

Tuesday, September 22nd, 2009

Do you find yourself trying to use the right-click trick from yesterday to add an entry to the AutoCorrect list only to find that the word you need isn’t even in the list?

That’s happened to me from time to time… somehow a word will consistently come off my fingertips wrong and nowhere near the spelling it should be. So, I end up doing more work to… Continue reading

Easy Auto Correct Additions

Monday, September 21st, 2009

I don’t know about you, but there are a couple of words that I just can’t seem to type correctly… whether it’s my inability to hit the keys correctly or a simple brain-block of the correct spelling… there are just certain words that always end up underlined with that little ugly red squiggle line.

It’s definitely frustrating!


Shrink to Fit in Word

Friday, September 18th, 2009

Have an MS Word document that is just a bit too long? A few lines stuck on that last page? Wish you could “shrink” the document a bit and lose that last page?

Well, I suppose you could try a different font size. Or, you know, adjusting it up and down just to find the exact change that will remove the need for the unwanted last page… Continue reading

Keyboard Font-Size Shortcuts

Tuesday, September 15th, 2009

Over the years, I’ve run into a couple of different keyboard shortcuts for changing font sizes and I thought it might be of interest to my readers who love a good keyboard shortcut.

To be exact, I have two different sets of key combinations for increasing and decreasing font size in various MS Office programs. (For the record, I was able to make this trick work in… Continue reading

Set 2003 Defaults for Word 2007

Friday, September 11th, 2009

If you’re using Word 2007 then you’ve undoubtedly noticed the changes to, among other things, default line spacing at 1.15, and extra line after paragraphs and the change in the default font.

Some of you may like all this and some of you may not.

For those of you who long for the defaults of days gone by but don’t want all the hassle… Continue reading

Envelope Printing in MS Word

Wednesday, September 9th, 2009

Have an envelope attached to a Word document? You know, when you’ve added to the document and it appears above the first page?

Ever find that you have trouble getting just the envelope to print?

You keep returning to the Print dialog box and telling it to print only page 1 (since the envelope is first you’ve assumed that it’s counted as “page 1″)… Continue reading

Move, Copy and Link in Word

Friday, September 4th, 2009

When you’re trying to move, copy or otherwise manipulate text in MS Word do you find yourself frustrated with all the steps involved?

Many people I know will choose to highlight the text then cut or copy the text move the cursor to the new location and paste.

That’s a lot of work for something that can be done with one smooth move of… Continue reading

Bookmarks in MS Word

Wednesday, September 2nd, 2009

I was taught to never turn down the corner of a page… always use a bookmark.

That theory has worked well for many years and has kept the librarians happy with me.

Well, the same theory can be applied to Microsoft Word documents.

OK… it’s not exactly the same, after all you’re not actually able to turn down a page corner… Continue reading

Rotate Text in MS Word

Thursday, August 27th, 2009

Ever find yourself looking to rotate text in MS Word?

Maybe you’re trying to make a flyer with phone number tabs across the bottom? Or, maybe you need to run some text down the side of a document and you don’t want to use WordArt, just simple text. Whatever your reason, you need to rotate the text and you find yourself in search of the process.… Continue reading

Find the Tabs Dialog Box in Word 2007

Monday, August 24th, 2009

Have you noticed that in Word 2007 your ability to format tab stops seems to be missing?

Are you suffering withdrawl symptoms because you can’t seem to find this little gem?

Ok, so we all know that it’s not really gone but where in the world did they put it?

Well, I can think of a couple… Continue reading

Disable Spellchecker in Word

Thursday, August 13th, 2009

Do you hate it when you have a document with an entire section of technical terms or part numbers or some other text that is never going to pass the Spellchecker inspection?

Do you hate that it’s going to stop again and again and again waiting for you to tell it to ignore the text that you already knew it wouldn’t like.

To avoid… Continue reading

Access Address Book in Word

Friday, August 7th, 2009

Find yourself tired of the old copy/paste routine to get an address of a contact into a Word document?

Or… do you spend the time it takes to look up the address then type it into the new document each time?

Either way, it’s annoying and time consuming.

Ever find yourself wishing that you could get Outlook to transfer that information… Continue reading

End Bulleted Lists in Word

Tuesday, August 4th, 2009

Do you have trouble ending your MS Word bulleted or numbered lists?

You know what I mean. You have this great list going, the last item is done and you hit the Enter key to continue on with your document. Of course, we all know what happens next. Word has other plans and continues on with the numbers or bullet points.

So, now what?… Continue reading

Hide and Un-Hide Text In Word

Thursday, July 30th, 2009

Ever find yourself looking at a Word document only to realize that you need two different printed versions?

Maybe you need one version that contains all of it… but when you give information to someone else you need to remove bits of text here and there that are not for their eyes.

Or maybe you need to display the document to an audience… but… Continue reading

Custom Shortcut Keys in Word 2007

Monday, July 27th, 2009

Did you have a lot of custom shortcut key combinations in your old version of Word and then feel frustrated because they were missing when you upgraded to Word 2007?

Or, for that matter, maybe you never had any custom shortcut keys but would like a few now?

Many people who I’ve worked with are a bit overwhelmed with the changes in Word 2007… Continue reading

MS Word Symbols Shortcut

Friday, July 24th, 2009

Do you find that you’re constantly in MS Word’s Symbol dialog box trying to insert one thing or another?

Ever use more than one symbol in your document? Did you know in advance that you’d need them all?

If you did, then I’ve got to ask: How many times did you open that Symbols dialog box?

More than you wanted to… Continue reading

So, we all know about the recently used file list found on the File menu / Office Button in the MS Office Suite programs.

It’s automatically there and I know that I personally use it a lot. But what if someone else is going to use the computer and you don’t want them to see the list… for whatever reason you may have.

The… Continue reading

Modify an Existing Word Template

Tuesday, July 14th, 2009

Does MS Word have a template that you really like? Well, except for a couple of small things here and there, of course. You know, maybe you always remove the word “confidential” from a footer or there’s a graphic you never keep when you use this template.

What’s your solution?

Most people I know simply use the template and repeatedly make the same changes each… Continue reading

Mix and Match MS Word Labels

Friday, July 10th, 2009

Do you use MS Word for labels?

Ever need to print different labels on the same sheet? (I know I do it all the time at work. I never seem to need 30 of the same thing and I rarely use them for addresses).

Have you figured out how to get Word to give you a blank sheet of labels to work with or… Continue reading

Single Update for MS Word

Tuesday, July 7th, 2009

When you use MS Word do you find yourself updating the exact same information in many different files?

For example, maybe you have a weekly sales figure that is put into several different Word files each week.

Do you open all the files and change the information in each and every one? Even with a copy and paste process it still can take quite a bit of time.

Or, is… Continue reading

Selections in MS Word

Thursday, July 2nd, 2009

We all know that MS Word will try to help you out when highlighting text. In fact, if it thinks it’s what you want to do, it will select an entire word for you even if your cursor started out in the middle of the word.

This can be a great time saver – or a great big headache!

Obviously, it all depends upon what you want.

Many of you… Continue reading

Different Print Orientations in Word

Wednesday, July 1st, 2009

Here’s a situation that’s a bit perplexing for some…

Let’s suppose that you have a Word document and you need some pages printed in portrait and some printed in landscape orientation.

I know many people who when put in a situation like this would scratch their heads, do a bit of surfing through Word’s menus (or the Ribbon) and then pick up the phone and call, well… me.

So here’s… Continue reading

Bring the Drawing Canvas Back

Wednesday, June 17th, 2009

Remember the first time you saw the drawing canvas in Word 2002 or Word 2003?

Now, to be quite honest, if you’re like me then the first thing you did was figure out how to get rid of it…

But, if you came use it – dare I say even like it – and then updated to Word 2007 you had a big disappointment coming.

The first time you inserted… Continue reading

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