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Archive for the ‘MS Word’ Category



Custom Boarders in Word 2007

Thursday, June 11th, 2009

Do you use tables in MS Word 2007?

I know that I do quite frequently and I find that I’m always trying to create some sort of custom border combination using the Borders and Shading dialog window.

It’s a good way – at least it’s the way we’re used to using – but with Word 2007 at your fingertips maybe there’s an easier way to create custom borders…

Today I… Continue reading

Underline Spaces in MS Word

Wednesday, June 10th, 2009

In MS Word, what’s the difference between Ctrl + U and Ctrl + Shift + W?

Give up?

The answer is one little word: spaces.

Let me explain.

I’m sure you all know that Ctrl + U will underline text, spaces and all like this:

In contrast, the Ctrl + Shift + W will underline only the text, like this:

See how the spaces are not underlined?

There… Continue reading

Cover Page in Word

Tuesday, June 9th, 2009

Using the Cover Page feature of MS Word 2007? (Insert tab of the Ribbon, Cover Page button.)

It’s pretty handy and sure makes life easy when you need one.

Have you ever tried to use a cover page in the middle of a document? Maybe you need one as a chapter or section title page?

When you tried to insert the additional cover pages what happened?

Nothing? Well, at least… Continue reading

Word Highlighter

Friday, June 5th, 2009

Have you ever been working on a Word document and you come to a point where you need to enter a fact that you’re just not sure about? Do you really want to stop this very minute to look up the information?

I’m not sure about you, but I hate to stop every few minutes to look something up. I’d rather keep going with the typing part, look information up… Continue reading

Last Point of Edit – Word 2007

Wednesday, June 3rd, 2009

Work with long documents in MS Word?

Ever find yourself editing a large document, jumping from location to location, only to realize that you should have done just one more thing at the last editing spot?

How annoying is that? To have to go back through the document and find that exact position again.

Well, wait! What if we could return with nothing more than a quick key combination, with… Continue reading

Rulers in Outlook 2007

Thursday, May 21st, 2009

When you’re using MS Outlook 2007 to write a message that’s more than just a bunch of text – maybe something more like a flyer announcement instead of a message – do you find yourself missing the ruler feature of Word or PowerPoint to help with the layout?

Never fear – that much desired ruler is closer than you think.

When you’re working on the message take a quick look… Continue reading

Synonym Selection in Word

Friday, May 15th, 2009

Looking for another way to say it?

Need a synonym? Need it quick?

Well, then I have a little treat for you… yes – even those of you with Word 2007!

Next time you need a quick word, try a right-click.

Yep, that’s all it will take. Just right-click over the word for which you need the synonym. (You don’t have to select the word – just right-click over it… Continue reading

Quick Table Splits in MS Word

Friday, May 8th, 2009

You’re working in MS Word and you’ve got a beautiful table. I mean, it’s perfect!

Well, almost perfect.

Unfortunately, for whatever reason, you’ve just come to the conclusion that it really should be two different tables.

Now what?

Are you having copy/paste nightmares?

Or, worse yet, you’re picturing a situation where you’ve got to create a whole new table and re-enter all that data!

Well, worry no more.

I’ve got… Continue reading

Change Directly To all Caps.

Monday, April 27th, 2009

Shift + F3. How often do you use that one?

Remember its little gem? It takes the highlighted text and rotates it between the Title Case of lowercase and UPPERCASE letters.

But, what if you’re tired of rotating through the choices and just want to jump straight to UPPERCASE?

Can we find a quick way to make that change?

Well, obviously we’re looking for a key combination. (After all, if… Continue reading

If you’re an MS Word table user then it’s quite possible that you’ve spent some time trying figure out how to wrap the text of your document around the table.

There isn’t an overly obvious answer so I’m sure that many of you have just given up on truly wrapping the text around the table.

For those of you who have unsuccessfully searched here’s what you need to know.

As… Continue reading

Ever receive an Email or Word document with several pictures in it that you would like to save as separate files? Instead of saving each picture one at a time. When there are several images, a faster way is to save all of your pictures in one procedure. This process may seem complicated. However, once you become familiar with the procedure you will find that is takes only 5 mouse… Continue reading

Save as File Type in Office 2007

Thursday, April 16th, 2009

Working with Office 2007?

Everyone you share files with need them saved for an older version?

Maybe you have 07 at work and some other version at home…

Whatever the situation how many times do you find yourself saving a new file in an Office 2007 program as an Office 2007 file when it should have been in the 97-2003 file format?

Now what?

Oh yeah, go back and save… Continue reading

Wrapping your Pictures in Text

Wednesday, April 8th, 2009

Many of you who use a lot of graphics in MS Word probably find yourself spending a lot of time setting the way text behaves around your graphic.

And I’m sure that most of you have a preferred text wrapping option and wish Word would apply your preference to the graphic when you first insert it.

After all, who wants to spend time changing settings when Word could have done… Continue reading

Word Clipboard Preferences

Wednesday, April 8th, 2009

When you paste text into a Word document you may be quite used to seeing the Clipboard icon pop up where you could choose how the text should be formatted…

This was something in Word that, while very helpful, could become quite annoying should you have to repeat this step too often.

For those of you who have felt that frustration and are currently working with Word 2007 then… Continue reading

Autocorrect in MS Office

Monday, April 6th, 2009

Have you ever found yourself frustrated with the AutoCorrect feature found in the MS Office suite programs?

Yeah, I’m sure you have.

Most of the time, they’re helpful little changes in spelling or things like capitalization and we’re thankful to have the program looking out for us.

But, what about the times when AutoCorrect is making changes that we really don’t want or need?

Sometimes it’s enough to make a… Continue reading

Read Only Done the Quick Way

Tuesday, March 31st, 2009

Remember all the hassle it was to make a file Read-only in MS Office Word, Excel and PowerPoint versions prior to 2007?

You had to save and close the file, locate it through Windows, right-click on it and then you could finally select the Read-only checkbox.

Whew! That’s a lot of steps and a bit of a pain.

Well, if you’re using a 2007 version then today you’re in luck.… Continue reading

Quick Tables Designed by You!

Wednesday, March 11th, 2009

 

Quick Tables Designed by You!

So, if you investigated the tip we ran the other day on Word 2007′s Quick Tables then you may have been left with a bit of disappointment if you didn’t see a built-in table that would suit your needs.

In that case you may have thought “Good idea, too bad it doesn’t help me.”

Before you dismiss the idea altogether let’s take a look… Continue reading

The Super Quick Word 2007 Table

Tuesday, March 10th, 2009

The Super-Quick Word 2007 Table
I’m sure that most of you have discovered the new features of MS Word 2007 that make the creation of beautiful tables a snap, but what if you were hoping for something even faster?

I mean you still have to insert the table, format any coloring, header rows, row height, etc…Wouldn’t it be nice to start with a table that’s a little closer to… Continue reading

Paragraph Setting in Multiple Locations

Here’s a little “heads up” for all you MS Word 2007 users!

I’m sure when you need to make paragraph type changes, you immediately go to the Home tab on the ribbon, am I right?

If you don’t see what you need there, you probably find yourself clicking on the dialogue launcher located in the bottom

Pretty Printing in Word 2007

Monday, February 23rd, 2009

Pretty Printing in Word 2007

Have you found the page color and background options available under the Page Layout tab on MS Word 2007′s ribbon?

Did you start using it, only to discover the color was gone when you went to print your page?

Often times, that’s a good thing, because you don’t really want the color to print or maybe

The Blank Page Blues

Tuesday, February 17th, 2009

The Blank Page Blues

Have you ever created a table in MS Word, only to find that while it fits exactly on the page like you hoped, it also seems to be creating a blank page thereafter.

I know I hate that!

It’s aggravating to have that extra blank page print out. Plus, if you’re using a header or footer, it’s no longer blank, it’s just wasted space!

Or, instead… Continue reading

On the Side

Tuesday, February 17th, 2009

On the Side

Do you use the miniature slides in MS PowerPoint for navigation purposes?

I don’t know about you, but I love them! I can quickly scroll through a long presentation, locate the slide I need to edit, select its miniature version and zoom! I’m there in an instant.

There’s no scrolling slide by slide to find what I need

Excel Cells to Word with Usable Results

Tuesday, February 10th, 2009

Excel Cells to Word with Usable Results

Have you ever tried to copy and paste cells from MS Excel to MS Word?

What happened?

I bet you went to Excel, highlighted the cells, copied the cells, went to Word, pasted the cells and poof, there they were!

Sounds great, doesn’t it?

Yes, and it can be, but if you’re using Word and Excel 97, there are some slight problems.

You… Continue reading

The Vanishing Word 2007 Form Controls

Thursday, January 22nd, 2009

The Vanishing Word 2007 Form Controls

If you’re a creator of forms in the older versions of MS Word and you now use Word 2007, you may find yourself at a loss for your form controls.

I mean, where exactly do you find the tools you need to insert drop down lists and combo boxes?

I bet you’ve scoured the ribbon for them and maybe some of you have even… Continue reading

Removing the Logo

Monday, January 19th, 2009

Removing the Logo

So, a couple weeks ago, I wrote a tip about putting a logo on your envelopes. Specifically, you learned how to add a logo, graphic or text that would appear on all of your MS Word envelopes.

Unfortunately, I didn’t address how to undo them, should you change your mind.

First, if you don’t want something on a single envelope, you should be able to select it… Continue reading

Grid Be Gone

Thursday, January 8th, 2009

Grid Be Gone

When you open MS Word, do you find yourself looking at something like this:

You may not know how it got there or why, but you do know you want it gone! You just want a blank page when you open Word and I really can’t blame you. But, just for the record, they’re your drawing grid lines

One Quick Fix for the Broken Hyphen

Tuesday, January 6th, 2009

One Quick Fix for the Broken Hyphen

When you’re working in MS Word, I’m sure you often find yourself fighting with hyphenated words or phrases that are split onto two different lines. That just doesn’t look “right,” does it?

So, what can you do?

Well, you may remember that you can insert a non-breaking hyphen from the start with the key combination of Ctrl + Shift + Hyphen.

But if… Continue reading

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