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Archive for the ‘MS Office Help’ Category

We’ve all seen and used the standard PowerPoint handouts.

Without a doubt they’re often helpful for the audience but let’s face it, there are times when you want to give your audience a bit more in a handout without actually adding that information to the slide.

Given that situation, you’ve got to wonder if there’s a… Continue reading

MS Excel: Coding Headers and Footers

Thursday, September 9th, 2010

Often in Excel we’re looking to create headers and footers with data information in them. Things like page numbers, file names, dates, times, etc…

Anyway, while we’re creating our headers and footers there’s always some place where we can choose to insert this stuff, but wouldn’t it be faster if we just knew a couple of characters to do the same job?

Yeah –… Continue reading

We all know that you can change the font type and size if you don’t mind leaving the body of your document to go to a toolbar or menu… but you’ve got to wonder at times if there are other options.

And, while I’m sure there are many different ways to make these formatting changes today I’d like to talk about what you can do with a… Continue reading

MS Office 2010 Text Effects Transform Options

Tuesday, September 7th, 2010

On Monday we took a look at the new Text Effects button in Word 2010. It’s awesome and it definitely can make it easy to get that WordArt look with any text super quickly.

But what are we going to find when we actually do go to the Insert tab on the Ribbon and click the WordArt button?

It’s a good question so I… Continue reading

Text Wrapping In Open Office Calc

Friday, September 3rd, 2010

When we work in spreadsheets we end up using text as well as numbers. I know that we like spreadsheets for their easy organization and ability to do calculations but let’s face it… you’ve got to label the data. A spreadsheet filled with unlabeled numbers is pretty useless.

With that in mind, I’d like to talk about what we can do when our text is too long… Continue reading

MS Office 2010 Text Effects Button

Friday, September 3rd, 2010

I happened to be working in Word 2010 the other day and happened upon a new button in the Font group of the Home tab in the Ribbon.

It’s called the Text Effects button and when you use it you open a palette of choices like this:

If you take a look you should… Continue reading

AutoShape Rotation in MS Office

Thursday, September 2nd, 2010

Learn about how to manipulate MS Office AutoShapes using one simple control. Continue reading

Center Titles in Open Office Calc

Wednesday, September 1st, 2010

I see this all the time at school – students are forever giving me tables set up in spreadsheets where the table title is either left justified over the table columns or placed haphazardly “sort-of” in the center of the table. They just love to try to center titles by using a bunch of spaces or by putting the title in a cell that’s as close as they could get… Continue reading

If you’ve ever looked at a hard copy of a document and wondered “Now where did I save this?” then you want to know this one.

One of the most sure-fire ways to ensure that you know how you saved the file is to include the path (file location) and file name in the header or footer of the document.

Numbering Pages In Open Office

Monday, August 30th, 2010

Have you tried to put page numbers in your Writer documents yet?

Did you find it?

If not then I’d bet that you’d like to know where OpenOffice has placed them so let’s take a look at that today.

First, we usually want our page numbers in either a header or footer… so you can insert those through the Insert menu.

Now, with your cursor in the header or footer… Continue reading

Have you ever put together a PowerPoint presentation where it seems that the slides have way too much unused space on the left and right sides?
I know that when I put together presentations for teaching my students tax forms the slides begin to look like this:

In order to have the whole form from top to bottom… Continue reading

Microsoft Excel: To the Bottom Right Now!

Thursday, August 26th, 2010

As I’m sure most of you know, when working in MS Excel, Ctrl + Home will take you to the upper left corner of your worksheet (cell A1).

Do you know where Ctrl + End will land you?

Let’s all hope it’s not in the bottom most corner of a worksheet! Have you ever scrolled out right or down to find out just how big Excel makes its worksheets?

Well… Continue reading

Fontwork: Wordart for Open Office

Wednesday, August 25th, 2010

Those of you who have experience with Microsoft Office should recognize the term “WordArt”.

It was that handy little feature that allowed you to take any text and really turn it into a piece of art.

If you’re now switching to OpenOffice then you may have wondered a time or two if there is an equivalent feature available.

Of course there is… you just have to know what it’s called:… Continue reading

Office 2010 : Customizing The Ribbon

Tuesday, August 24th, 2010

Yep, you read that correctly… after all the pain of Office 2007 “Ribbon shock” and our inability to customize even the smallest amount of the Ribbon we’ve finally caught a break!

Microsoft has included in the 2010 Office Suite the ability to do some (and I emphasize “some”) customization of the Ribbon.

Now, I don’t even have to ask this time – I know… Continue reading

OpenOffice: It’s All About The Keys

Many people much prefer using key combinations over the mouse when completing their work.

Some just find that it takes way too much time to keep removing their hand from the keyboard to accomplish something with the mouse. Mostly I agree, it seems that 9 times out of 10

The other day we took a quick look at the difference between Office 2007 and Office 2010 when it comes to easily saving a file in PDF format.

Today I’d like to look at a way you may even like better – and this one works on both versions!

What we’re going to do is to look at

Save As PDF in MS Office 2010

Thursday, August 19th, 2010

Previously we’ve taken a look at how Office 2007 offers you the option of saving a file in PDF form. (Click here to view that article)

In that version of Office it was put right out there in front of your nose in the Save As choices for the Office Button.

But, if you’ve taken… Continue reading

Switch Character Case in Open Office

Wednesday, August 18th, 2010

In spite of what it sounds like we’re not discussing a murder mystery or some Nancy Drew book… today we’re discussing a quick switch between upper and lower case characters.

“Characters?” you may ask.

Yep – that’s the term that OpenOffice uses instead of font.

So when you’re looking through things trying to find something you won’t see commands to format… Continue reading

Synonyms in Word and PowerPoint

Tuesday, August 17th, 2010

Looking for another way to say it?

Need a synonym? Need it quick?

Well, then I have a little treat for you…

Next time you need a quick word, try a right-click.
Yep, that’s all it will take. Just right-click over the word for which you need the synonym. (You don’t have to select the word – just… Continue reading

Use MS Office Templates in Open Office

Monday, August 16th, 2010

Previously we’ve talked before about the templates available at – which is really a great thing – but what if you’re looking for more than they have to offer?

Maybe you saw a presentation done in MS PowerPoint that had a really great design and learned that it was a free template download… but… you’ve got OpenOffice Impress so does that mean that you’re… Continue reading

Marvin asks:

I was doing a spell-check the other day and I accidentally added a word that wasn’t spelled right to the Dictionary. Can I get rid of it or do I just watch for the misspelled word?

Hi, Marvin, thanks for asking about this – I hadn’t ever even thought about it. I’ll bet my dictionary couldn’t win a lot of… Continue reading

MS Excel: One Click Cell Addresses

Friday, August 13th, 2010

Did you know that there’s a faster way to enter cell references in Excel formulae? I’m talking about a way that doesn’t involve typing cell addresses. Did you know?!

Interested? (Yeah, I thought you might be!)

Here’s the scoop.

Next time you’re entering a formula and you get to a cell reference (like A5, for example), instead of typing A5, use… Continue reading

Office SmartArt Works in 2010 and 2007

Thursday, August 12th, 2010

As I was perusing my Office 2010 SmartArt gallery I noticed that there were quite a few new designs which got me to thinking…

When we create SmartArt and then save the file to use in Office 2003 or earlier it becomes a static picture in the file. No more editing – what you saved it as is what you’re stuck with until you can get back… Continue reading

Tables in Open Office Writer and Impress

Wednesday, August 11th, 2010

Many people I know dislike spreadsheets because they are “math”… which to them is way worse than “lions and tigers and bears, oh my!”

So, in their never-ending endeavors to keep their minds free of math they tend to use a lot of tables to organize information.

Most people when creating tables automatically go to the Insert menu, Table choice and then use the… Continue reading

If you’re a fan of the SmartArt feature in Office 2007 then you may have experienced the frustration of trying to select a single shape in the diagram.

Or worse yet, when you’re looking to select several shapes and you have the Ctrl + click thing down, too bad you keep accidentally clicking on something already selected… which deselects it, of course.

At this… Continue reading

Add Pictures to the Open Office gallery

Monday, August 9th, 2010

Previously we discussed the Gallery, the place where where OpenOffice keeps it’s pictures. Today we’re going to look at how to add your own collection to the Gallery.

After all, it’s much easier to grab a picture from the Gallery then it is to repeatedly use the Insert menu, Picture, From File over and over again. I have no desire to keep locating the pictures each time… Continue reading

MS Office 2010: First Impressions

Friday, August 6th, 2010

Woo Hoo!

I now have Office 2010 and it’s time for me to explore… I just love that part.

What’s the first change you noticed?

OK – if you came from a version prior to the 2007 Office Suite then you had the whole “Ribbon shock” that lots of people went through the first time they had to deal with it… Continue reading

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