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Archive for the ‘MS Office Help’ Category



Select an Entire Table in MS Word

Wednesday, March 10th, 2010

Working with a table in MS Word?

Finding out you need to select the entire table to oh, let’s say, change the font or format the borders or whatever? The list could go on and on.

What do you do?

Do you select the first cell, hold the mouse button down and drag, hoping not to miss anything by releasing the… Continue reading

Sort By Rows in Excel

Tuesday, March 9th, 2010

We all know that we can get Excel to run a sort on columns of data; that is to sort the data in a column either ascending or descending. But, did you know that you can do the same thing to data that is in rows?

No?

Well, maybe that’s because it’s sort of “hidden” in the fine print of a Custom Sort.… Continue reading

Office Repeat Key

Monday, March 8th, 2010

Here’s a great keyboard shortcut for repetitive tasks!

I tested it and found that it works great in MS Word and Excel. I also tried it in PowerPoint with very limited success and had no luck in MS Outlook or Outlook Express.

At any rate, in Word and Excel, this one can be a huge time saver.

The trick is all… Continue reading

Fine-Tune your Word Printing Choices

Friday, March 5th, 2010

So, you’re in need of a hard copy from an MS Word file, but you don’t need the entire file.

Maybe you just need a page or maybe even just a section or two.

If that is all you need, why are you printing the entire document?

Good question and unfortunately, there’s no good answer.

So, let’s explore… Continue reading

Clear WordArt in PowerPoint

Thursday, March 4th, 2010

We all know that when it comes to PowerPoint presentations we tend to use a lot of styling aspects such as text color, shadows, glow, etc… basically all the things that appear in the WordArt Styles section of the Drawing Tools, Format tab that appears on the Ribbon when we’re working in text boxes.

You may not have noticed it but any time… Continue reading

Random Text in PowerPoint

Tuesday, March 2nd, 2010

Yep – it does!

If you’re looking to use just any text to try out a slide layout or content placement don’t go through the hassle of a copy and paste from some other source.

And… definitely don’t try the old random key trick (dkladf kfadslj fddl)… we all know that it’s a pain and really doesn’t form text that actually mimics… Continue reading

Transfer Themes in Office 2007

Tuesday, March 2nd, 2010

Have you ever found yourself working on a Word document or Excel workbook and wishing you could apply that really cool theme you used in a PowerPoint presentation the other day? And I don’t mean just a blanket theme setup… you took the time to change the colors and fonts to make it “just right”.

Or, what about the times when the reverse situation is true?… Continue reading

Sticky Highlighting Key

Friday, February 26th, 2010

I’m sure you’re aware of the wonders of the Shift key when it comes to mouseless highlighting, but are you one who isn’t so great with key combinations? I mean, all those keys at once is just not something you’re good with, but on the other hand, you’d still like to use your keyboard more and the mouse less.

If that’s an accurate description for… Continue reading

Easy Word Text Boxes

Thursday, February 25th, 2010

Are you a user of Word 2007 who also tends to use a lot of text boxes in your documents?

If you’re anything like me then you see this sight all the time…

And what do you get from it?

A plain text box that needs a ton of formatting to become anything that’s visually interesting.… Continue reading

Expanding Folders in Outlook

Tuesday, February 23rd, 2010

If your Outlook folder list looks like mine then you’ve got a folder for, well… everything.

With so many locations for messages it becomes necessary to nest them. That is, to group several folders with a commonality underneath on folder name.

This configuration can help to shorten the folder list and can help to bring some order to the potential chaos.… Continue reading

Print from Here

Tuesday, February 23rd, 2010

Ever find that you need to print only part of a Word document? Let’s say from page 3 to the end?

To accomplish this task I’m sure you already know that when you get to the Print dialog box you need to use the Pages field.

We all know that we can enter a range of pages for printing by… Continue reading

Navigating with thumbnails in Word 2007

Monday, February 22nd, 2010

You know those little miniature slides you see on the left side of your PowerPoint program window when in the Normal view?

I don’t know about you but I love them. They make it very easy to jump around the presentation, especially the longer ones, without going through slide by slide.

Well, if you love those then you just may… Continue reading

One Key Office Duplications

Friday, February 19th, 2010

Ever have a picture or drawing object that needs to be duplicated in a file?

What did you do?

Did you continue to draw the object or did you insert the picture over and over again? (Boy, I hope not, because that’s the most time consuming method!)

Or, maybe you selected the item (drawing object or picture), copied it (Copy button… Continue reading

Hide Excel errors for print

Thursday, February 18th, 2010

Sometimes when working with Excel we end up with those dreaded errors – you know – the formulas that just aren’t working out.

They’re a pain, especially when we can’t seem to figure out what we did wrong, but they’re a part of our reality when it comes to Excel. And, while we have to deal with them in our worksheets, we can choose to… Continue reading

Gets Maps in Outlook

Tuesday, February 16th, 2010

Have a contact in MS Outlook that you need to visit in person?

Looking for driving directions?

Yeah, you could go online and enter all the address information onto a Web site and be on your way, but you’ve already got the address typed into Outlook, so why would you want to enter it all again?

With that, I’ve got an… Continue reading

Did you know that in MS Word, you can edit your document while the Find dialog box is still open?

I know, I know. I hear you!

Every time you’ve ever tried to edit a document while a dialog box (such as the font formatting window) is open, you get nowhere. The dialog box just sits there, open and waiting. You certainly… Continue reading

Easy Object move in Excel

Monday, February 15th, 2010

If you tend to use objects such as text boxes, shapes or pictures in you workbooks then you may have, from time to time, found yourself frustrated with the process of placing it in a location that you find appealing.

In fact, if you’re at all like me then you want everything to be “just so,” which means that placing an item could take quite a while… Continue reading

Ignore Numbers in Spell Check

Friday, February 12th, 2010

We all depend on the Spell Check feature (far more than we should) to alert us to mistakes and typos.

Ever make a typo that involved a number accidentally inserted into the text?

Think about it. It’s not that hard to do… just a small overreach and you’ve hit a number key across the top of the keyboard and…… Continue reading

Change Default Theme in PowerPoint 2007

Thursday, February 11th, 2010

When you create a PowerPoint presentation do you almost always use the same design theme? Maybe one with your company logo or one that simply has elements you use a lot?

If this is you then you’ve got to be tired of going to the Design tab the moment you start work on a new presentation only to choose the same theme every time.… Continue reading

Zoom Slide Thumbnails in PowerPoint

Tuesday, February 9th, 2010

How often do you find yourself squinting while using MS PowerPoint’s slide sorter view? (I know that when I’ve got some major slide rearrangement to do it’s my view of choice.)

Those slides can be pretty tiny and if they resemble each other too much, it gets even harder to distinguish one from the other.

Looking for an easy way to make the thumbnails… Continue reading

Promotion/Demotion

Tuesday, February 9th, 2010

Do you use a lot of bulleted lists in MS PowerPoint? I bet if you’re a big PowerPoint user, they are a part of your daily life, right?

I’d even bet that somewhere along the way, you’ve had a list where individual items had sub-points below them.

For those sub-points, we need to indent them further than the main list and usually, the bullet… Continue reading

Bulleted lists without the mouse

Monday, February 8th, 2010

Do a lot of work with lists in MS Word, Outlook or PowerPoint?

I’m quite positive that you already know that you can start a numbered list by simply typing “1.” or “1)” then hit the tab or space key. Word takes over from there and you’re on your way.

But, what about the times when you need a bulleted list?… Continue reading

Shift Key Trick in PowerPoint

Friday, February 5th, 2010

Are you an MS PowerPoint user who frequently uses the Slide Master or Handout Master?

What about the Set Up Show dialog box?

Are you tired of all the menu searching you have to do to get where you need to be?

Some of you may have solved your problem by adding more buttons to your already crowded program window. This… Continue reading

Which Format for Combined Lists?

Thursday, February 4th, 2010

Ever combine a couple of lists in MS Word?

You know… where you copy and paste one list onto the bottom of another?

Were they formatted the same way to begin with?

Probably not so, I must ask, when you finished did you sit there and wonder who decided what formatting to apply to the combined list?

I… Continue reading

Reset Quick Access Toolbar

Tuesday, February 2nd, 2010

So, if you’re like me then when you started working with Office 2007 and found that you couldn’t customize the Ribbon you were a bit frustrated.

After all, in previous version we could add and remove individual toolbar button, create custom menus, rearrange the menus as well as the items on them… heck, we could even change the icons on the toolbar buttons.

But… Continue reading

Insert text From File in Word

Tuesday, February 2nd, 2010

Ever have a need to bring text from one Word file into another? Maybe, whatever the reason, you need a bulk of the text from one file brought into this one.

What do you do?

The obvious answer is to open the other file, highlight and copy the text needed, switch back to the document you’re working with, paste the text and then finally… Continue reading

Proper Copy

Monday, February 1st, 2010

So, the other day, I was sitting next to my sister as she worked on creating a new page of address labels. She was looking to have an entire page of the same address, which is a pretty common thing.

As we were talking, I’m watching what she’s doing. She types the new address in the first label, copies it and then individually pastes it… Continue reading

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