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Archive for the ‘MS Office Help’ Category

Get out of Word’s Numbered Lists

Thursday, January 28th, 2010

If you’re like me, you don’t really mind the automatic numbering and bulleting MS Word does with lists.

You know, when Word realizes you’re creating a list and it helps you along with the same continued formatting.

But, after working with many different people, I have found that some folks just don’t seem to know how to get out of the list. That is… Continue reading

Time Shortcuts for MS Office

Thursday, January 28th, 2010

Not too long ago, I got an e-mail from a reader who needed to know the keyboard shortcuts for the current date and time in MS Word.

Since these are always handy tidbits to know, I thought it would make a quick and useful wrap-up to the week!

In MS Word:

Alt + Shift + D will insert the current date… Continue reading

Change PowerPoint’s Opening Display

Wednesday, January 27th, 2010

Ever open a PowerPoint presentation from someone else only to find yourself looking at way too much information?

You’ve got the thumbnails, the notes and the slide.

Or, maybe you’re looking at the slide and the outline… too bad you don’t like the outline and prefer the thumbnails. So, where are they?

Well, you could go through the hassle of resetting… Continue reading

Customize Outlook Navigation Pane

Tuesday, January 26th, 2010

If you’re a big users of the Navigation Pane in MS Outlook then you may have, at one time or another, wished that they had consulted you about the order of the buttons.

I’m sure that we all use the Mail button the most but right after that you’ll find the Calendar, then Contacts, Tasks and so on…

But what if that order isn’t… Continue reading

Delete Drop-Down Addresses in Outlook

Monday, January 25th, 2010

Do you use MS Outlook for e-mail?

Ever notice that as you type in an address to send an e-mail, a short AutoComplete list of recently used addresses is displayed?

Now, my question is, have you ever accidentally sent an e-mail to a bad address and then later, you’ve seen that same bad address on the AutoComplete list over and over again?… Continue reading

Number MS Word Tables Quick!

Friday, January 22nd, 2010

Often I find myself working with a table in MS Word and trying to number each row… whether it be that I’m creating an answer sheet of some sort for my students or just a table of data where I need the entries numbered.

It seems that I’m forever typing 1, down arrow, 2, down arrow, 3, down arrow… and on and on and on…… Continue reading

Keyboard Shortcuts for Outlook Folders

Thursday, January 21st, 2010

Are you an Outlook user who finds yourself frequently navigating through the folder list?

Or, maybe you spend a lot of time clicking in the Navigation Pane, jumping from place to place.

You may even know the basic shortcuts for jumping to the Inbox (Ctrl + Shift + I) and the Outbox (Ctrl + Shift + O), but what about the rest of the… Continue reading

Hide Ms Outlook when Minimized

Wednesday, January 20th, 2010

If you’re like me then you have multiple programs continually running and the task bar gets pretty full, pretty fast.

After a while there’s so much going on that it feels a bit overwhelming.

Well, here’s an Outlook trick that can help with that particular feeling.

I’m sure you’ve noticed the Outlook icon in the Windows notification area of… Continue reading

Super-Quick Outlook Print

Tuesday, January 19th, 2010

When you decide that you actually need a hard copy of an e-mail message what do you do?

Do you open the message then go hunting for a print button?

Or, maybe you use the old Ctrl + P then deal with the Print dialog box…

Both work very well but if you were ready to shoot the message straight to… Continue reading

Shapes Instead of Bullets in PowerPoint

Monday, January 18th, 2010

When you put together your PowerPoint presentations do you find that you’re bored with the same old bulleted list time after time?

Well, if you’re bored then you’ve got to wonder if the audience is tired of seeing information presented that way too…

So, even if it’s to battle our own lack of enthusiasm for the never ending bulleted lists of information… Continue reading

Format Painter Repeats Format

Friday, January 15th, 2010

Do you like the Format Painter in MS Word and MS PowerPoint?

Do you find it frustrating that when you forget to double click the button, it shuts off after just one paste?

Or, have you ever tried to interrupt the process of format painting by editing some text, only to find that the program has “forgotten” the formatting you intended to paint once… Continue reading

Delete Vs. Backspace

Thursday, January 14th, 2010

Work with MS Word tables?

Ever try to remove cells, rows or columns by highlighting them and then hitting the Delete key?

What happened?

Certainly not what you had hoped for, I’m sure. Instead of deleting the cells, only the data is gone.

Now what?

Well, I suppose you could rehighlight the cells… Continue reading

Random Text in MS Word

Wednesday, January 13th, 2010

If you’re like me, there are just times when you need random text inserted into MS Word for demonstrations or just for testing the effects of different features in the program.

Whatever your reason, you need text and just typing random letters usually doesn’t behave like true text. Character strings tend to be too long so wrapping and other things just don’t work as they should… Continue reading

Fill Right, Fill Down in Excel

Tuesday, January 12th, 2010

Here’s quick tip for my frustrated Excel users who find themselves constantly dragging the fill handle around for information duplication only to discover that they dropped it either too soon or too late.

I don’t know about you – but I hate that!

You either repeat your work by using the fill handle to fill in the space you didn’t fill when you dropped… Continue reading

Multi-Task Editing

Thursday, January 7th, 2010

Ever find yourself running a spell check on a document, slide or email only to notice a different error nearby… one that Spell Check isn’t going to help you fix?

What did you do?

Most people believe that they have two options:

#1 Stop the spell check, fix the error and then restart the spell check.

#2 Try to remember (or write… Continue reading

Cut vs. Delete & Backspace

Thursday, January 7th, 2010

Ever wonder what the difference was between these ways to remove information from your document, presentation, worksheet or whatever?

For that matter, is there a difference?

I mean, really, when I use Ctrl + x (cut) or the delete key or the backspace key I get the same result… the information is gone.

Well, while you may not realize it there… Continue reading

More General MS Office Shortcuts

Wednesday, January 6th, 2010

Ctrl + Shift + > : Increases the selected text’s font size to the next one on the font size list (except in Excel).
Ctrl + Shift + < : Decreases the selected text’s font size to the previous one on the font size list (except in Excel).
Ctrl + ] : Increases the selected text’s font size by 1 point (except in Excel).
Ctrl + [… Continue reading

Even More General MS Office

Wednesday, January 6th, 2010

Ctrl + Shift + C : Copies only formatting.
Ctrl + Shift + V : Pastes only formatting.
Ctrl + Spacebar : Removes formatting of selected text
(except in Excel).


Home : Moves cursor to the beginning of the current line.
Ctrl + Home : Moves cursor to the beginning of the document.
End : Moves cursor to the end of… Continue reading

Portrait and Landscape Layouts in Word

Tuesday, January 5th, 2010

Have you ever come across a situation where you needed to use both Portrait and Landscape page layouts in the same document? I have, especially while creating large reports where the content is mostly in Portrait, but there are a few tables with figures / data which are best represented in a Landscape format.

Under such circumstances, I was forced to explore the possibilities of… Continue reading

Edit in Print Preview

Tuesday, January 5th, 2010

Here’s the scenario:

You just finished working on a masterpiece in MS Word and you’re in the Print Preview window taking one last look at it. You know, just to make sure it’s perfect.

Then suddenly, there it is. A mistake!

What do you do?

Close the Print Preview window, taking you back to the document where you… Continue reading

Create Crawler Text in PowerPoint

Monday, January 4th, 2010

Ever have a presentation to give and some information you’d like the participants to know as they are coming into the room and settling down? Information maybe along the lines of a welcome, your name, materials to pick up, whatever…

What did you do?

Did you create a slide with a list of information and just

Exponents in Excel

Thursday, December 31st, 2009

Have you ever needed to use exponents in an MS Excel formula, but you didn’t know how?

I mean, maybe you need to square the value of a cell or something similar.

Either way, wouldn’t it be nice to know how to enter the power properly? You know, so you can avoid the whole multiplying the same number over and over in your formula… Continue reading

General MS Office Shortcuts

Thursday, December 31st, 2009

Ctrl + Alt + V : Displays the Paste Special dialog box after the completion of a cut or copy.
Ctrl + Z : Undo
Ctrl + Y : Redo
Ctrl + F : Opens the Find & Replace dialog box (except in Outlook).
Ctrl + L : Left aligns text (except in Excel).
Ctrl + E : Center aligns text (except in… Continue reading

Fractions in MS Excel

Wednesday, December 30th, 2009

Have you ever found yourself working in MS Excel and needed to enter fractions? What did you do?

(Besides have flashbacks to middle school where you labored endlessly over those dreaded things!)

I know I’ve made them into formulas before. Basically, I divide the numerator by the denominator, add on the whole number and then convert the whole thing to a decimal in the… Continue reading

Change Date Format in Word 2007

Tuesday, December 29th, 2009

Did you give yesterday’s Date Picker feature for MS Word 2007 a try?

I know that I really love the idea… especially for templates.

Anyway, as I was working with the Date Picker I noticed, as I’m sure so did you, that the date is formatted in a way that I would rarely use…


This… Continue reading

Word 2007′s Date Picker

Monday, December 28th, 2009

Do you have a Word 2007 file or template containing a date that you must change every time you use it?

When you get to that point what happens?

I don’t know about you but more times then I’d like I’m either digging out a calendar or going to the one on my computer. Either way, it’s annoying.

And what about… Continue reading

Change Graph Bar Shape in Excel

Thursday, December 24th, 2009

So, if you remember this tip then you’re up to speed on one way to liven things up when you’re working with charts in MS Excel… multi-colored bars are easy and definitely more interesting than the default.

If you’re like most people I’ve seen using Excel then you created the chart as quickly as possible meaning that you have rectangular bars… or, maybe if you… Continue reading

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