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Archive for the ‘MS Office Help’ Category



Grouping Menu Items

Friday, July 28th, 2006

Grouping Menu Items

If you liked last week’s tip on creating vertical break lines between toolbar buttons, then this one should be of some help too!

You may have noticed that menus have horizontal lines to separate similar items into groups.

Want to know how to insert or remove the lines? In other words, set up the groups so that they make sense to you?

If you’re thinking that… Continue reading

Thumbnails for MS Word

Friday, July 28th, 2006

Thumbnails For MS Word

Have you ever found yourself frustrated while working on the layout of a complicated Word document?

Where were you?

In the Print Preview, right?

Print Preview is an awesome tool. It helps you to catch a lot of layout problems without ever wasting one sheet of paper or one drop of ink.

But, what happens in Print Preview with a large, complicated document?

Do you find… Continue reading

One Change = Many Changes

Friday, July 21st, 2006

One Change = Many Changes

Have you ever had an MS Excel workbook in which you find yourself constantly making the same changes to several different worksheets?

What did you do?

Did you go to the first sheet, make changes, move to the next sheet, make the same changes, move to the next sheet, again make the same changes, etc. (You get the idea, right?)

How tiresome was that?

Want… Continue reading

Breaking Up Isn’t So Hard After All

Friday, July 21st, 2006

Breaking Up Isn’t So Hard After All

If you’re like me (a fan of customizing my Microsoft toolbars), you’re going to want to know about this one!

Have you ever noticed the little vertical bars between button groups on toolbars?

I don’t know about you, but I like them. The separations help me use the toolbars more efficiently. I don’t feel like I’m “hunting” for the right button all… Continue reading

Tear It Off

Friday, July 21st, 2006

Tear It Off

Many of us know that with certain toolbar buttons in the MS Office Suite, we have the ability to “tear off” the choices to create a floating toolbar.

If you didn’t know about “tear offs,” you’re probably wondering which ones behave this way and how you can tell.

Well, let me show you!

Here’s what I get when I click the down arrow for my line spacing… Continue reading

Set It Up Only Once

Friday, July 21st, 2006

Set It Up Only Once

By now, I’m sure most of you are aware that in MS Excel, you have different page setups for each worksheet.

How frustrated are you when you realize you’re in the Page Setup window, yet again, making the same changes you’ve made over and over for each worksheet in the book?

Or, what about the occasions when you insert a new worksheet into an established… Continue reading

More Emphasis in PowerPoint

Friday, July 21st, 2006

More Emphasis in PowerPoint

When giving an MS PowerPoint presentation, do you find yourself looking for a “big splash” to get the audience focused? I mean, something that stands out a bit more than a simple mouse pointer?

If you are, then this tip’s for you!

Instead of a simple mouse pointer, let’s get the pen cursor into the show. Basically, the pen will allow you to “write” freehand on… Continue reading

Checking Spaces Too

Friday, July 14th, 2006

Checking Spaces Too

Have you ever found yourself looking at a printout of a document only to wonder just how many spaces are at the end of that sentence?

I mean, you’re looking at the paper and it certainly looks like there are either too many or not enough spaces. Too bad you didn’t notice the problem before you printed, right?!

How would you like MS Word to give you… Continue reading

Starting Over

Friday, July 14th, 2006

Starting Over

So, you’re looking through your Excel workbook and you realize that you’ve got way too many different formats. You’ve got different fonts, font sizes and things like bold and underline effects everywhere. Nothing seems consistent with anything else.

Looking for a way to start over without manually removing it all or building the worksheet again from scratch?

Never fear, because I’ve got just the thing to strip your… Continue reading

The Express Lane to Bullet Modification

Friday, July 14th, 2006

The Express Lane to Bullet Modification

I’m sure that many of you know that the appearance of numbered or bulleted lists can be changed through either the Format menu or a right click over the list.

I don’t know about you, but when I’m making repeated changes, the constant accessing of a menu or all of the right click menus gets down right annoying. And yet, if you want to… Continue reading

Word Tables That Measure Up

Friday, July 14th, 2006

Word Tables That Measure Up

When you use tables in MS Word, do you ever find yourself frustrated as you try to get column widths or row heights to exact measurements?

I know you probably have the ruler open (View menu, Ruler choice) and you’re sliding the cell boundary lines around trying to get it all set, but it sure would be nice if you could verify the widths and… Continue reading

See It In Color

Friday, July 14th, 2006

See It In Color!

So, you’re an MS Outlook user, huh? Think adding color to your e-mail is limited to Outlook Express users? Nope, you can do it too! :-)

The first thing you need to do is select a message from the person you want to be color highlighted.

Next, you’re looking for the Organize button located on the Standard toolbar. (You can also find Organize under the Tools

Quick Sheet Selection in MS Excel

Friday, July 7th, 2006

Quick Sheet Selection in MS Excel

Do you have a big Excel file?

One that contains lots of worksheets?

Are you irritated with the constant scrolling back and forth to move between the sheets?

Or, maybe you like to use the Ctrl + Page Up / Down option. That works well, but it gets old after awhile. Finally, maybe you just prefer to use your mouse. So, now what?

Want… Continue reading

Microsoft Office 2007

Friday, July 7th, 2006

Microsoft Office 2007

Well, here’s an extra feature for all you MS Office fans out there!

With the release of Microsoft’s new operating system called Vista, they are also making public a new version of their Office suite, which will of course be called Microsoft Office 2007. It is still in the beta version (a test), but it is available for download. I decided to grab a copy… Continue reading

To Hyperlink Or Not To Hyperlink

Friday, July 7th, 2006

To Hyperlink Or Not To Hyperlink

Question: What good is a hyperlink on a printed document?

Answer: It’s no good!

I mean, what good is it to have MS Word automatically turn every e-mail and Web address into a hyperlink if all you’re going to do is print the document?

We all know the answer and it’s just a wasted effort on Word’s part. In fact, if you don’t like… Continue reading

DATEDIF

Friday, July 7th, 2006

DATEDIF

Have you ever found yourself trying to find the time difference between two dates?

That is, how many days, months or years have passed between the two?

What did you do?

For some things, it’s a matter of a calendar and a lot of counting.

Not very efficient, is it?

No, I didn’t think so either.

Want a quicker way to find the time difference between dates?

Yes? I… Continue reading

The Case of the Missing Pointer

Friday, July 7th, 2006

The Case of the Missing Pointer

Have you ever found yourself giving a presentation using MS PowerPoint and wishing for a mouse pointer?

We all know that a click of the mouse will advance the action on a slide or move to the next slide, but where does that pointer go?

It sure would be nice at times to have it to really focus the audience’s attention somewhere on the… Continue reading

Which Version Do You Want?

Friday, July 7th, 2006

Which Version Do You Want?

Do you have an MS Word document that you’re constantly revising?

Do you find yourself wishing you still had an earlier draft of the document somewhere?

Maybe, at one time you did, so now your solution is to continually save the file under a different name each time you revise.

This is a solution that certainly provides you with the ability to return to an… Continue reading

One Click Insert

Friday, June 30th, 2006

One Click Insert

Have you ever seen this?

Well, you probably have if you’re using a newer version of MS PowerPoint. The question is, do you know what to do with it?

If you fall into the “I don’t have a clue category,” then it’s you that I’d like to address today.

The most common thing I see when working with people is the instinct that drives them to… Continue reading

What’s the #### in My Worksheet?

Friday, June 30th, 2006

What’s the #### in My Worksheet?

Have you ever found yourself happily working in MS Excel only to be befuddled by the sudden appearance of #### in a cell where there should be a number?

Or maybe something along the lines of 2E+15 appeared?

Now, what is that?

Good question, and believe it or not, there’s a good answer. (You may not like the answer, but it’s a valid one… Continue reading

Did You Know…

Friday, June 30th, 2006

Did You Know…

…that you can set the vertical alignment of a Word document just the way you want it?

That is, you can tell Word whether to align the text at the top of the page, the bottom of the page, the center of the page or to justify the text on the page.

This one sure could come in handy if you’re trying to accommodate some weird spacing… Continue reading

One Task Pane, Many Uses

Friday, June 30th, 2006

One Task Pane, Many Uses

Have you seen this Task Pane from MS PowerPoint?

Yep, that’s right! It’s the Slide Layout Task Pane. (Format menu, Slide Layout choice).

Did you know that with this one Task Pane, you can both insert slides with the specified layout and alter the layout of already created slides?

Well, if you didn’t know this one before, you do now!

So, here’s the deal.… Continue reading

Drop Cap

Friday, June 30th, 2006

Drop Cap

What is a drop cap? Well, it is that ever so small, yet beautiful addition to a document. You may be amazed at how easy it is to put such a great touch on your documents.

To put a Drop Cap on your publication, you should first decide where the drop should happen.

Once the decision is made, the rest is quick and easy.

You begin by… Continue reading

Left, Right, Up or Down

Friday, June 23rd, 2006

Left, Right, Up or Down?

Default settings in MS Excel use the Enter key to move your cell selection one cell down.

Okay, so that covers the downward movement, but what if you want to move the selection up, right or left?

Well, one way is to move your fingers from their usual positions on the keyboard and then use the arrow keys.

Certainly not a bad plan and it… Continue reading

Relocate in Seconds

Friday, June 23rd, 2006

Relocate In Seconds

If you recall, during the creation of an MS Excel chart, we have to pick a location for the chart creation. In other words, where do you want Excel to put the graph?

You have two choices: you could embed it as an object in a worksheet or you could put it on its own chart sheet.

Ever find yourself wishing you’d made a different choice?

Maybe… Continue reading

Give the Assistant a Vacation

Friday, June 23rd, 2006

Give the Assistant a Vacation

Tired of the office assistant popping up every time you turn around?

Want to access the online help directly with no “middle man” needed?

Well, then you’re in luck!

Here’s the scoop on getting the little guy to take a semi-permanent vacation!

First, you need to get to the assistant’s options. You can right click on him and choose Options from the menu or you… Continue reading

Bits and Pieces

Friday, June 23rd, 2006

Bits and Pieces

Did you know that you can choose to format only part of what’s in an MS Excel cell?

Maybe you’ve got some text in a cell and need a couple of words bolded? Maybe a different font style or size is required for just a portion of the cell contents.

Either way, what do you do?

Can it even be done?

The answer you’re looking to hear… Continue reading

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