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Archive for the ‘MS Office Help’ Category



See Them All At Once

Friday, September 1st, 2006

See Them All At Once

Are you an MS Outlook user who loves to sort your information down into many folders and likes to keep them all on the Outlook bar?

You’ve got to love the way the Outlook bar makes it so easy to jump between functions, but I must say that I hate it when I get so many items in there that I have to use the… Continue reading

New Word AutoText Without Retyping

Friday, September 1st, 2006

New Word AutoText Without Retyping

So, you’re working on your Word document and you realize that you frequently use a certain word or phrase and you think that maybe it’s time to create an AutoText entry. That entry combined with Word’s ability to show AutoComplete suggestions of the AutoText could really save you some time.

What do you do?

Well, one way would be to go to the Insert menu… Continue reading

Saving the View

Friday, August 25th, 2006

Saving the View

Here’s a follow up to yesterday’s tip regarding Outlook views.

We discussed how to make the changes to your views, which is really good, but do you find you’re making a lot of changes all the time?

Are you looking for a way to save a few of these View setups so you can quickly switch back and forth as needed?

If you’re thinking that it’s a… Continue reading

View It Your Way

Friday, August 25th, 2006

View It Your Way

Have you ever found yourself wishing you had different information displayed in MS Outlook for your e-mail?

Yeah, me too.

There are just certain things I’m interested in seeing and some stuff I don’t care about at all.

If only it could all be done my way.

Oh, but wait.

It can be my way!

With a few quick clicks, I can set Outlook to give… Continue reading

An Alternate Picture Caption

Friday, August 25th, 2006

An Alternate Picture Caption

Yesterday we looked at Word’s Captioning feature. It’s wasn’t too bad and it was easy to use, but I found it annoying that I had to group them with their object in order to keep them together when relocated.

So, I began to think about that caption box. I mean, what really is it besides a text box?

With the text box idea in mind, I… Continue reading

Captions

Friday, August 25th, 2006

Captions

Ever find yourself looking to add captions to your pictures in MS Word?

If you did a quick scan of the menus, you probably didn’t run across anything that looked helpful, but if you take a deeper look into the submenus, you’ll find that Word does have a caption feature. You just have to know where to look.

To begin, you need to select the picture, table, equation, etc… Continue reading

Let the Light Shine

Friday, August 25th, 2006

Let the Light Shine

So, you’re working along in a program from the MS Office Suite and your little Office Assistant is politely standing by just waiting to give you a hand.

Now, we all know that if you have a question, you can simply click on the Assistant and try to get the information you need through the online help it offers.

But, have you ever noticed while you… Continue reading

Border It Quick

Friday, August 18th, 2006

Border It Quick

Often times, I find that when working in MS Excel, I’m trying to put a border around a cell or a group of cells. I’m sure many of you do the same, am I right?

So, what can you do?

Well, you select the cell(s) to be bordered, use the mouse to either set the borders from the handy button on the toolbar/ribbon or you can navigate… Continue reading

Pictures in Line With Text?

Friday, August 18th, 2006

Pictures in Line With Text?

Have you ever noticed that when you insert a picture in MS Word, the program automatically puts it in the line with the text? Like this…

I don’t know about you, but most of the time, I much prefer that the text wrap around the picture and really integrate it into the document. Like this…

To make that happen, I usually have to… Continue reading

Vanishing Characters

Friday, August 18th, 2006

Vanishing Characters

So, there you are, happily editing your MS Word document. You’re in the middle of a paragraph adding in a new word here and another there, but wait, what happened to the text?

You had something like this: MS Office & Tricks

You then realized that you forgot the “Tips,” so you clicked back into the sentence to add it.

Somehow, some way, you got this: MS Office… Continue reading

Double Up

Friday, August 18th, 2006

Double Up

Do you create a lot of double spaced Word documents?

Getting tired of changing the normal template’s single spacing to double?

How would you like Word to use double spacing by default? I mean, if you use it enough, it seems to me that you could save a lot of time if Word just started the documents that way for you.

Sound like a good idea?

Good, let’s… Continue reading

Save and Share the Search

Friday, August 18th, 2006

Save and Share the Search

So, you’re working in MS Outlook and you’re busy searching for this and that.

Do you ever find that you’re setting up the same (or similar) search criteria over and over again?

Wish you could somehow keep the search criteria to save some much needed time?

Well, if you answered “yes,” you’re in luck, because it turns out you can save your MS Outlook searches… Continue reading

Get a New One

Friday, August 11th, 2006

Get a New One

So, you know about Ctrl + N in MS Word, right? It gives you a new blank document based on the Normal template.

And Ctrl + N in Excel gives you a new blank workbook.

It seems that in the MS Office Suite, Ctrl + N is all about a “new one,” but what does Ctrl +N give you in MS Outlook?

After all, just in… Continue reading

Edit Without Ungrouping

Friday, August 11th, 2006

Edit Without Ungrouping

Do you frequently group drawing objects in any of the MS Office Suite programs?

When you go back later and suddenly want to change a font size, line color or fill color, do you ungroup it all to make changes?

And when you’re done, you end up doing a regroup. Am I right?

Feel like you’re repeating yourself yet?

Well, here’s something about that group you may… Continue reading

Find and Replace the Specials

Friday, August 11th, 2006

Find and Replace the Specials

Ever find yourself working in MS Word and wishing you could run a quick find for nonprinting characters such as tabs, paragraph marks and section breaks? I mean, we all know how to use the Find / Replace feature to scan through a document for particular words, but how exactly do we tell Word to look for a thing like a section break?

I know… Continue reading

Super Quick Excel Charts

Friday, August 11th, 2006

Super Quick Excel Charts

That’s right, not just a quick way to Excel charts, but a super quick way!

In fact, in just two quick steps, you too can have a beautiful graph of your data.

Ready?

1. Select a cell in the data.

2. Hit the F11 key.

Poof!

Instantly, Excel creates a chart sheet with the data already in column form.

If you’re looking for a quick comparison… Continue reading

It’s All Where You Click, Click

Friday, August 11th, 2006

It’s All Where You Click, Click

Here are a few quick clicks that can open the formatting windows you need in MS Word.

If you double click on the ruler (top or left side)…

the Page Setup window will open.

A quick double click on the indent marker

opens the Paragraph formatting window.

And just one more: a double click on the left side of the status bar…… Continue reading

Partial Word Selections

Friday, August 4th, 2006

Partial Word Selections

While highlighting parts of more than one word in either MS Word or PowerPoint, have you ever noticed that the program will automatically highlight all affected words completely?

I mean, it’s a good thing if you actually want complete words highlighted, but what if you don’t? What if you truly wanted to highlight a strange segment? Now what?

Well, I can think of several options, but the… Continue reading

Keep It Blank

Friday, August 4th, 2006

Keep It Blank

Here’s another tip that stems from my file of reader questions. Ever have MS Excel data filling every other row? You know, with a row of data, blank row then another row of data?

Ever try using the fill handle to drag data down a column? What happened?

Yep, that’s right. To your complete horror, you filled every row!

So, now what? Do you add data by… Continue reading

Replace What’s Missing

Friday, August 4th, 2006

Replace What’s Missing

Today’s tip stems from a question a reader sent in not too long ago. It concerns a missing menu in an MS Office Suite program, which is a very frustrating situation to find yourself stuck in.

Have you ever experienced this phenomenon?

Who knows how it happened?! I’m sure there are more possible ways than I’d ever care to consider, but the end result was that you’re… Continue reading

Special Data Formatting – The Easy Way

Friday, August 4th, 2006

Special Data Formatting – The Easy Way

Do you enter a lot of special data into MS Excel, such as zip codes, phone numbers or social security numbers?

Ever find yourself wishing that the parenthesis and / or dashes would just fill themselves into the correct locations? I mean, wouldn’t it be faster if you could just key 5551234567 in for a phone number and have (555) 123-4567 appear in… Continue reading

View the Vertical Too

Friday, August 4th, 2006

View the Vertical Too

Have you ever read one of my references to the vertical ruler in MS Word and thought to yourself, “Now where do I find that”?

I mean, you’ve gone to the View menu and turned the Ruler option on and off about a million times and you’ve still never seen a vertical ruler.

It’s a good question and one that’s easily answered, so I thought today… Continue reading

Which One Is It?

Friday, July 28th, 2006

Which One Is It?

Ever ask yourself that question while you’re looking for a particular file?

Let’s say you’re in MS Word (or maybe Excel or PowerPoint) and you’ve got a whole list of files. Unfortunately, the names aren’t giving you enough information to decide which one you’re actually looking for.

What do you do?

You could systematically open each suspect file until you find the right one.

Or, you… Continue reading

Quick View Changes in Word

Friday, July 28th, 2006

Quick View Changes in Word

It seems that everyone has a preference for the way they view their MS Word documents.

Some people prefer the Normal View, some prefer the Page/Print Layout View.

Whatever your preference, it’s always a good thing to know how to get to a different view. Sometimes you’re trying to accomplish a task that lends itself to a view different from your usual way of seeing… Continue reading

Shrinky Dink Your Word Documents

Friday, July 28th, 2006

“Shrinky Dink” Your Word Documents

Have you ever needed to print an MS Word document on a smaller paper size?

What did you do?

Did you print it as normal and then use the handy-dandy copier to shrink it down to the right size?

It works, but if you’ve had the experiences I’ve had with copiers, it probably took a bit of trial and error to get what you need.… Continue reading

Grouping Menu Items

Friday, July 28th, 2006

Grouping Menu Items

If you liked last week’s tip on creating vertical break lines between toolbar buttons, then this one should be of some help too!

You may have noticed that menus have horizontal lines to separate similar items into groups.

Want to know how to insert or remove the lines? In other words, set up the groups so that they make sense to you?

If you’re thinking that… Continue reading

Thumbnails for MS Word

Friday, July 28th, 2006

Thumbnails For MS Word

Have you ever found yourself frustrated while working on the layout of a complicated Word document?

Where were you?

In the Print Preview, right?

Print Preview is an awesome tool. It helps you to catch a lot of layout problems without ever wasting one sheet of paper or one drop of ink.

But, what happens in Print Preview with a large, complicated document?

Do you find… Continue reading

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