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Archive for the ‘MS Office Help’ Category



Print Perfect the First Time

Friday, September 15th, 2006

Print Perfect the First Time

How do you know when the document you’re working on is perfect and ready for printing?

Have you ever used the scroll bars to navigate through a large file in the hopes of trying to see if everything is proportioned properly? (A task which I have found to be completely impossible in a large Excel file).

Or, are you the person who prints a document… Continue reading

Make it Stand Out in Excel

Friday, September 8th, 2006

Make it Stand Out in Excel

Every once in awhile, we all have data in MS Excel that just needs to be presented with some “oomph.” Am I right?

Do you like to use AutoShapes or text boxes to draw the reader’s attention to specific information?

Maybe you’d be interested to know that the two can be combined. That is, you can put cell data into a text box or… Continue reading

Drawing Canvas Be Gone!

Friday, September 8th, 2006

Drawing Canvas Be Gone!

Have a newer version of MS Word?

What happens when you go to insert a drawing object?

Wait! Let me guess, you get something called a drawing canvas?

Looks like this?

Now, I’m sure there’s a reason for this thing, but for the life of me, I haven’t found it yet.

I end up drawing something and dragging it out of the canvas, so I… Continue reading

Many Slide Designs, One Presentation

Friday, September 8th, 2006

Many Slide Designs, One Presentation

Did you know that you can choose to use multiple slide design templates within the same PowerPoint presentation?

As I’ve observed people using PowerPoint, I’ve noticed they always seem to apply a slide design template to the master with the assumption that it’s their one and only chance to make this decision.

But, what if you’ve got a long presentation with some very definite sections… Continue reading

Excel Cells Into MS Word

Friday, September 8th, 2006

Excel Cells Into MS Word

Have you ever tried to copy and paste cells from Excel to Word?

What happened?

I bet you went to Excel, highlighted the cells, copied the cells, went to Word, pasted the cells and poof! There they were.

Sounds great, doesn’t’ it?

Yeah, and it can be, but if you’re using Word and Excel 97, there are some slight problems.

You might notice that you… Continue reading

One After Another

Friday, September 8th, 2006

One After Another

Do you use the Drawing Tools in the MS Office programs frequently?

Have you ever used the same drawing tool repeatedly and found yourself aggravated with the need to turn the tool back on after each new shape?

Sure would be nice to be able to turn the drawing tool on and leave it on, wouldn’t it?

(Sorry, daydreaming again).

Oh, but maybe not.

Did you know… Continue reading

Copy Just Chart Formats

Friday, September 1st, 2006

Copy Just Chart Formats

Ever have a chart in MS Excel with what you considered the perfect formatting?

You’ve chosen just the right color combinations, font type and size, font alignment, spacing, etc. and you wouldn’t change a thing, no matter how much time you have to work on it.

Wish that the formatting could be applied to other Excel charts without all the individual changes it requires? Something like… Continue reading

Control the Rotation

Friday, September 1st, 2006

Control the Rotation

Do you use a lot of pictures or drawings in your MS Office Suite programs?

Do you frequently rotate the objects?

Does it seem that you spend a lot of time just “nudging” the rotation?

Looking for a way to control the rotation so you don’t have each

A Tiny Bit More Space

Friday, September 1st, 2006

A Tiny Bit More Space

Are you one of those MS Word users who is always looking to maximize the space available to display documents on your monitor?

Do you carefully consider which toolbars to display so as to not waste the space?

Maybe you tend to keep the zoom rather high so it’s easier to read the text. That certainly reduces the amount of the document you’re viewing, doesn’t… Continue reading

See Them All At Once

Friday, September 1st, 2006

See Them All At Once

Are you an MS Outlook user who loves to sort your information down into many folders and likes to keep them all on the Outlook bar?

You’ve got to love the way the Outlook bar makes it so easy to jump between functions, but I must say that I hate it when I get so many items in there that I have to use the… Continue reading

New Word AutoText Without Retyping

Friday, September 1st, 2006

New Word AutoText Without Retyping

So, you’re working on your Word document and you realize that you frequently use a certain word or phrase and you think that maybe it’s time to create an AutoText entry. That entry combined with Word’s ability to show AutoComplete suggestions of the AutoText could really save you some time.

What do you do?

Well, one way would be to go to the Insert menu… Continue reading

Saving the View

Friday, August 25th, 2006

Saving the View

Here’s a follow up to yesterday’s tip regarding Outlook views.

We discussed how to make the changes to your views, which is really good, but do you find you’re making a lot of changes all the time?

Are you looking for a way to save a few of these View setups so you can quickly switch back and forth as needed?

If you’re thinking that it’s a… Continue reading

View It Your Way

Friday, August 25th, 2006

View It Your Way

Have you ever found yourself wishing you had different information displayed in MS Outlook for your e-mail?

Yeah, me too.

There are just certain things I’m interested in seeing and some stuff I don’t care about at all.

If only it could all be done my way.

Oh, but wait.

It can be my way!

With a few quick clicks, I can set Outlook to give… Continue reading

An Alternate Picture Caption

Friday, August 25th, 2006

An Alternate Picture Caption

Yesterday we looked at Word’s Captioning feature. It’s wasn’t too bad and it was easy to use, but I found it annoying that I had to group them with their object in order to keep them together when relocated.

So, I began to think about that caption box. I mean, what really is it besides a text box?

With the text box idea in mind, I… Continue reading

Captions

Friday, August 25th, 2006

Captions

Ever find yourself looking to add captions to your pictures in MS Word?

If you did a quick scan of the menus, you probably didn’t run across anything that looked helpful, but if you take a deeper look into the submenus, you’ll find that Word does have a caption feature. You just have to know where to look.

To begin, you need to select the picture, table, equation, etc… Continue reading

Let the Light Shine

Friday, August 25th, 2006

Let the Light Shine

So, you’re working along in a program from the MS Office Suite and your little Office Assistant is politely standing by just waiting to give you a hand.

Now, we all know that if you have a question, you can simply click on the Assistant and try to get the information you need through the online help it offers.

But, have you ever noticed while you… Continue reading

Border It Quick

Friday, August 18th, 2006

Border It Quick

Often times, I find that when working in MS Excel, I’m trying to put a border around a cell or a group of cells. I’m sure many of you do the same, am I right?

So, what can you do?

Well, you select the cell(s) to be bordered, use the mouse to either set the borders from the handy button on the toolbar/ribbon or you can navigate… Continue reading

Pictures in Line With Text?

Friday, August 18th, 2006

Pictures in Line With Text?

Have you ever noticed that when you insert a picture in MS Word, the program automatically puts it in the line with the text? Like this…

I don’t know about you, but most of the time, I much prefer that the text wrap around the picture and really integrate it into the document. Like this…

To make that happen, I usually have to… Continue reading

Vanishing Characters

Friday, August 18th, 2006

Vanishing Characters

So, there you are, happily editing your MS Word document. You’re in the middle of a paragraph adding in a new word here and another there, but wait, what happened to the text?

You had something like this: MS Office & Tricks

You then realized that you forgot the “Tips,” so you clicked back into the sentence to add it.

Somehow, some way, you got this: MS Office… Continue reading

Double Up

Friday, August 18th, 2006

Double Up

Do you create a lot of double spaced Word documents?

Getting tired of changing the normal template’s single spacing to double?

How would you like Word to use double spacing by default? I mean, if you use it enough, it seems to me that you could save a lot of time if Word just started the documents that way for you.

Sound like a good idea?

Good, let’s… Continue reading

Save and Share the Search

Friday, August 18th, 2006

Save and Share the Search

So, you’re working in MS Outlook and you’re busy searching for this and that.

Do you ever find that you’re setting up the same (or similar) search criteria over and over again?

Wish you could somehow keep the search criteria to save some much needed time?

Well, if you answered “yes,” you’re in luck, because it turns out you can save your MS Outlook searches… Continue reading

Get a New One

Friday, August 11th, 2006

Get a New One

So, you know about Ctrl + N in MS Word, right? It gives you a new blank document based on the Normal template.

And Ctrl + N in Excel gives you a new blank workbook.

It seems that in the MS Office Suite, Ctrl + N is all about a “new one,” but what does Ctrl +N give you in MS Outlook?

After all, just in… Continue reading

Edit Without Ungrouping

Friday, August 11th, 2006

Edit Without Ungrouping

Do you frequently group drawing objects in any of the MS Office Suite programs?

When you go back later and suddenly want to change a font size, line color or fill color, do you ungroup it all to make changes?

And when you’re done, you end up doing a regroup. Am I right?

Feel like you’re repeating yourself yet?

Well, here’s something about that group you may… Continue reading

Find and Replace the Specials

Friday, August 11th, 2006

Find and Replace the Specials

Ever find yourself working in MS Word and wishing you could run a quick find for nonprinting characters such as tabs, paragraph marks and section breaks? I mean, we all know how to use the Find / Replace feature to scan through a document for particular words, but how exactly do we tell Word to look for a thing like a section break?

I know… Continue reading

Super Quick Excel Charts

Friday, August 11th, 2006

Super Quick Excel Charts

That’s right, not just a quick way to Excel charts, but a super quick way!

In fact, in just two quick steps, you too can have a beautiful graph of your data.

Ready?

1. Select a cell in the data.

2. Hit the F11 key.

Poof!

Instantly, Excel creates a chart sheet with the data already in column form.

If you’re looking for a quick comparison… Continue reading

It’s All Where You Click, Click

Friday, August 11th, 2006

It’s All Where You Click, Click

Here are a few quick clicks that can open the formatting windows you need in MS Word.

If you double click on the ruler (top or left side)…

the Page Setup window will open.

A quick double click on the indent marker

opens the Paragraph formatting window.

And just one more: a double click on the left side of the status bar…… Continue reading

Partial Word Selections

Friday, August 4th, 2006

Partial Word Selections

While highlighting parts of more than one word in either MS Word or PowerPoint, have you ever noticed that the program will automatically highlight all affected words completely?

I mean, it’s a good thing if you actually want complete words highlighted, but what if you don’t? What if you truly wanted to highlight a strange segment? Now what?

Well, I can think of several options, but the… Continue reading

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