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Archive for the ‘MS Office Help’ Category



Left, Right, Up or Down

Friday, June 23rd, 2006

Left, Right, Up or Down?

Default settings in MS Excel use the Enter key to move your cell selection one cell down.

Okay, so that covers the downward movement, but what if you want to move the selection up, right or left?

Well, one way is to move your fingers from their usual positions on the keyboard and then use the arrow keys.

Certainly not a bad plan and it… Continue reading

Relocate in Seconds

Friday, June 23rd, 2006

Relocate In Seconds

If you recall, during the creation of an MS Excel chart, we have to pick a location for the chart creation. In other words, where do you want Excel to put the graph?

You have two choices: you could embed it as an object in a worksheet or you could put it on its own chart sheet.

Ever find yourself wishing you’d made a different choice?

Maybe… Continue reading

Give the Assistant a Vacation

Friday, June 23rd, 2006

Give the Assistant a Vacation

Tired of the office assistant popping up every time you turn around?

Want to access the online help directly with no “middle man” needed?

Well, then you’re in luck!

Here’s the scoop on getting the little guy to take a semi-permanent vacation!

First, you need to get to the assistant’s options. You can right click on him and choose Options from the menu or you… Continue reading

Bits and Pieces

Friday, June 23rd, 2006

Bits and Pieces

Did you know that you can choose to format only part of what’s in an MS Excel cell?

Maybe you’ve got some text in a cell and need a couple of words bolded? Maybe a different font style or size is required for just a portion of the cell contents.

Either way, what do you do?

Can it even be done?

The answer you’re looking to hear… Continue reading

Quick “Flipping” Through Your Presentation

I’ve noticed that many users of MS PowerPoint always seem to use the scroll bar to move from slide to slide while editing in the Normal view.

It’s not a bad way to work and PowerPoint will even update you as to which slide you’re at while you scroll through the presentation.

But, what if you’re not sure exactly which slide you need?

Then… Continue reading

Reveal and Compare Formatting

Friday, June 16th, 2006

Reveal and Compare Formatting

Ever find yourself wondering exactly what formatting it is that you’re seeing in your Word document?

Now, if you want a truly complete picture of the text formatting, then we’re talking about more than just the basic font name and size. To get that complete picture we would also be discussing margins, indenting, alignment, tabs and all the rest.

To get that information, we’d have to… Continue reading

Zig or Zag?

Friday, June 16th, 2006

Zig or Zag?

So, you’ve got this huge worksheet in MS Excel that you’re trying to print and it seems that the pages are coming out completely scrambled.

Now, what’s wrong with this stubborn machine that’s causing this to happen?

Honestly, nothing.

It’s all in the Page Setup choices you make.

What was that I heard you say?

You didn’t make any choices in Page Setup that would cause this… Continue reading

Vanishing Gridlines

Friday, June 16th, 2006

Vanishing Gridlines

Here’s a good tip that comes from a reader’s question regarding those pesky vanishing gridlines.

We all know that in MS Excel you can go into the Page Setup window (File menu, Page Setup choice) on the Sheet tab and check the box to have Excel print the gridlines with your data.

But, what’s going on when those gridlines just aren’t showing up?

Another computer glitch?

Probably not.… Continue reading

Printing Formula Errors

Friday, June 16th, 2006

Printing Formula Errors

Did you know that you have options as to how Excel prints formula errors for you?

I mean, if you’ve got a worksheet you’re still editing, it’s possible that you’re still working out all the “bugs.” So, maybe you’ve got a few formulas displaying the “Oh-So-Wonderful” error messages.

You know you’ve got to fix them, but maybe you don’t want the error messages cluttering up the printout… Continue reading

Print the Headings Too

Friday, June 9th, 2006

Print the Headings Too

Do you print Excel worksheets for proofing reasons?

Do you find yourself frustrated that the row numbers and column letter headings aren’t on the paper? Would it make your job easier if they were?

If you’re looking for this type of assistance from Excel, there’s good news for you today! With one simple checkbox, you can get the printout exactly as you need it.

We’re looking… Continue reading

MS Excel Charts Done Your Way

Friday, June 9th, 2006

MS Excel Charts Done Your Way

Okay, so you’ve made an absolutely beautiful Excel chart, but after some consideration, you’re seeing a few things that you’d like to change.

Maybe you’d prefer a different font for the text.

Maybe you need a smaller font on some of the labeling so Excel will display all of the category names.

Maybe you have money amounts graphed and all of the “.00″ on… Continue reading

Fix It With a Click, Click

Friday, June 9th, 2006

Fix It With A Click, Click

Use MS Excel charts frequently? Ever find yourself in a situation where you’ve gone completely through the charting process, had a beautiful graph and realized that you spelled a word wrong?

What now?

Do you have to start all over?

Oh, I hope not! There must be a quick and easy solution somewhere.

Breathe easy, there is!

Mistakes in an Excel chart are often… Continue reading

Banish the Blank Slide Jitters

Friday, June 9th, 2006

Banish the Blank Slide Jitters

When you start a new PowerPoint presentation, do you stare at that first blank slide and freeze? Do you have problems figuring out just how to start when that blank white slide just stares back at you?

If you have this type of reaction to a blank slide, you may be happy to learn that PowerPoint has some built in help, and I mean a… Continue reading

One, Two, Three…

Friday, June 9th, 2006

One, Two, Three…

Ever wish that you could get MS Word to display your page numbers as words? You know, actually write out One, Two or Three?

Since page numbers expressed as words is not a choice listed in the page number format list, it sounded like a unique trick to know. Therefore, I thought we’d take a look at it today.

The basic idea of what we’ll do is… Continue reading

Lost in Worksheets

Friday, June 2nd, 2006

Lost in Worksheets

Have you ever found yourself feeling lost while trying to move a worksheet inside a huge workbook?

I mean, you’ve got 20 or 30 worksheets and you’re trying to click on the sheet tab and drag it to its new home. So, now you’re just patiently waiting for the tabs to scroll by while you continue to hold that mouse button.

Oops, you just flew by the… Continue reading

Moving Right Next Door

Friday, June 2nd, 2006

Moving Right Next Door

As I’m sure we all know, you can rearrange worksheets in an MS Excel file with a simple click-hold-and-drag of the sheet tab.

But, did you know that you can also move worksheets from one workbook to another using the same method?

No?

Well, good news, you can, and it’s really as easy as it sounds.

First, open both workbooks. (The one with the worksheet… Continue reading

Pick and Choose Displayed Formatting Marks

When you use MS Word, do you frequently display the non-printing formatting marks such as the paragraph mark, spaces and tabs?

I know that I have found them useful, but at the same time, they drive me a little bit crazy, because there is just too much going on in my document.

Ever feel that way?

I think the more pressing question for today’s… Continue reading

Excel Dates Done Your Way

Friday, June 2nd, 2006

Excel Dates Done Your Way

Okay, so you’re frustrated with the standard Excel date formats and you’re looking for a way to meet your needs.

Well, don’t be frustrated any longer!

Today, I’ve got just the information you need to make Excel do things your way.

First, you need to select the cells that should be in the date format.

Now, go to the Format menu, Cells choice. (Both Ctrl

Dating in Excel

Friday, May 26th, 2006

Dating in Excel

I’m sure by now you’ve realized that when you type a date into MS Excel, the program seems to magically know what it is and treats it as such.

Cool, less work for us, right?

But, have you ever wished the date was in a different format?

I mean, maybe you want just the month and day (5/26) for example. Or, maybe you’re looking to have something… Continue reading

Forward/Reply Formatting

Friday, May 26th, 2006

Forward / Reply Formatting

Have you ever noticed how forwarded e-mails can be so different from one person to the next? I mean, Sue forwards you a message where the original text has a “>” at the beginning of each line and Uncle Jeff forwards you something and the original e-mail comes as an attachment.

Whatever configuration you’ve seen or preferred, the big question is what does MS Outlook do… Continue reading

One More Way To Select It All

Friday, May 26th, 2006

One More Way To Select It All

Last Wednesday, we discussed quick tricks for selecting an entire Word document using keys and a combination of the mouse and keys.

Unfortunately, I left an important trick out: the 100 percent key free mouse way to select an entire document.

So let’s recap:

  • Ctrl + A will select the whole document.
  • Ctrl + a mouse click in the left margin

To the Letter

Friday, May 26th, 2006

To the Letter

Do you possess one of those extremely large contact lists in MS Outlook? Do you use the address card view in Outlook when you go to the Contacts area?

If you answered “yes” to both of those questions, I’m sure you also know the frustration of searching through all those cards looking for just the one you need.

With this time consuming task in mind, I’ve got… Continue reading

Clearly, We’ve Got Some Options

Friday, May 26th, 2006

Clearly, We’ve Got Some Options

So, you’re working in MS Excel with some data and you’ve got some changes to make.

If you needed to delete some data, you would simply highlight the cells and hit the Delete key.

But, let’s suppose you don’t want the data deleted, but instead you want the formatting removed. What do you do then?

You could spend time reformatting the cells or undoing whatever… Continue reading

Undo/Redo Many Steps At Once

Friday, May 19th, 2006

Undo / Redo Many Steps At Once

Many of us know about the Undo and Redo buttons located on the Standard toolbar. (The left arrow is Undo and the right arrow is Redo).

What do you do if you’ve got a lot of steps to undo?

Do you click the button again and again until you are finally returned to the place you’re looking for, or do you hit… Continue reading

Click and Type

Friday, May 19th, 2006

Click And Type

So, you’re working in a newer version of MS Word and you’re trying to make a title page for your latest masterpiece. What do you do?

Do you adjust the top margin to about five inches to get the title in the middle of the page?

Well, you could, but then you would have to go back into the page settings and change the margins back for… Continue reading

An MS Alternative

Friday, May 19th, 2006

An MS Word Alternative

We all know that Ctrl + A in MS Word selects the entire document. It works great and for everyone who likes to keep their hands on the keyboard, it’s a necessary tool.

But what about people who are more “mouse oriented”?

You know, people who have duties that require regular or constant mouse contact? It’s a bit annoying to keep removing your hand from the… Continue reading

Today’s Theme Is…

Friday, May 19th, 2006

Today’s Theme Is…

Well, today’s theme is actually (drum roll, please) THEMES. Who knew!?

MS Word Themes to be exact.

If you’re running at least Word 2000, you may not know it, but there are some pretty cool setups for Web pages, e-mails (for those who use Word for e-mails) and documents that are to be viewed.

This is a great way to create exciting looks for any document that… Continue reading

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