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Archive for the ‘MS Office Help’ Category



Table Toppers

Friday, March 17th, 2006

Table Toppers

Did you know that with just a couple of clicks you could have MS Word automatically repeat your table headings at the top of each page containing the table?

If you answered “No,” then you’ll want to take a quick moment to read this tip, because here’s the trick to beautiful table headings.

First thing you’ll need to do is select the row or rows you want repeated… Continue reading

Customizing My Places

Friday, March 17th, 2006

Customizing “My Places”

When you go to save or open files in a program from Microsoft’s Office Suite, have you noticed the icons on the left side of the window? You know, the column labeled “Look in.”

Ever wish that you could alter that list to make it more useful?

If you like that idea and have a newer version of Microsoft’s Office Suite, then you’re in luck, because… Continue reading

Controls For MS Word Page Breaks

Friday, March 17th, 2006

Controls For MS Word Page Breaks

Along with the ability to manually insert page breaks, MS Word gives you a few ways to control the soft (or automatic) page breaks inserted by the program.

Page break controls can be reached via the Format menu, Paragraph choice.

You’re looking to navigate to the Line and Page Break tab.

Your choices are found in the Pagination section at the top.

At… Continue reading

Page Break Basics

Friday, March 17th, 2006

Page Break Basics

Page break? What’s that?

Are these questions you privately ask yourself when someone is busy talking in “computer jargon”?

Can you practically see the words flying right by you?

Well, reach out your hand and catch these two, because today we’re going to delve into the world of the mysterious page break.

To begin understanding, a page break is the point at which one page ends and… Continue reading

Custom Template Tabs

Thursday, March 9th, 2006

Custom Template Tabs

Do you use a lot of templates?

Are you annoyed by the sheer number of them on the General tab in the Templates window?

Wish there was a way to sort them out and make them easier to locate quickly?

If you find yourself answering “Yes, yes, yes!” then you’re in the right place, because this tip is all about making custom tabs for those templates.

Let’s… Continue reading

Single Worksheet Templates

Thursday, March 9th, 2006

Single Worksheet Templates

I’m sure you’ve used templates in MS Excel that were entire workbooks, but have you ever wanted just a single sheet for a template?

You know, instead of opening a workbook template, just insert a sheet into another workbook?

Sounds like a good idea to me! After all, I’m willing to bet that someone out there uses a template to copy and paste a single sheet into… Continue reading

File Open With Startup

Thursday, March 9th, 2006

File Open With Startup

Do you have a workbook that must be opened first thing everyday when you start up MS Excel?

Wouldn’t it be nice if Excel would simply open that file for you when you first start the program?

If you’re thinking that this would save you time each day, then maybe this is the tip you’ve been waiting for.

There’s no special setting in Excel and nothing… Continue reading

Printing the Grid

Thursday, March 9th, 2006

Printing the Grid

While going along the same lines as yesterday’s MS Office tip pertaining to displaying gridlines, I think it might be a good idea to discuss printing gridlines.

I mean, it seems inevitable. Whatever your system is trying to print (gridlines or no gridlines), you’ll want to do the exact opposite.

The question is where are the controls to these things? You just have to know that cell… Continue reading

The Clean Sheet

Thursday, March 9th, 2006

The Clean Sheet

Are there times when you find MS Excel’s gridlines more distracting than helpful?

Wish there was a way to get rid of them and to view a clean worksheet?

If you answered yes, then I’ve got the information you’re looking for.

Gridlines in MS Excel are controlled through the Options window (Tools menu, Options choice).

Once in the Options window, you’re looking for the View tab.

Taking Control of Cursor Movement in Word

While we’re still with yesterday’s thoughts of moving through files using the keyboard with some control and speed, I’d like to switch gears a bit and move over to MS Word. It’s in Word that we find today’s key combinations for cursor movements within a file.

Besides the usual arrow keys to move one space / line in the appropriate direction and the… Continue reading

One Screen at a Time

Friday, March 3rd, 2006

One Screen at a Time

Tired of scroll bars and scroll wheels? Looking for a quick way to move through an MS Excel worksheet without the mouse? Maybe something a little quicker than the “one row or column at a time” method the arrow keys have to offer?

Well then, we’re all in luck, because that’s just what I have to offer today.

Many of you know that the Page

Open to Delete?

Friday, March 3rd, 2006

Open to Delete?

What?

I don’t get it. Open to delete?

Yeah, sounds crazy, but it’s true.

If you’re in an MS Office Suite program and want to delete a file, you could go out of the program, navigate the hard drive and delete the file.

Or, you could do it right from within the program you were working in to begin with.

Now, assuming you’re on board with the… Continue reading

Quick Click to Customize

Friday, March 3rd, 2006

Quick Click Into Customize

Okay, so yesterday we found the Page Setup window with just a quick double click. This prompted me to start double clicking elsewhere on my program window to see what I could find.

Happily, I found yet another stop on the express train. This time we’re looking at a fast and easy way into the Customize window and this one doesn’t require you to add a… Continue reading

The Page Setup Express

Friday, March 3rd, 2006

The Page Setup Express

When using MS Word, do you like a display that includes the rulers (View menu, Rulers choice?) I know I do. I need to see them as I work. The convenience of tab stops and margins constantly displayed in such a small space is something I just can’t do without.

Well, it turns out that the rulers I’ve been looking at had a secret they were… Continue reading

Just Like New

Friday, February 24th, 2006

Just Like New

Well, we’ve spent quite a bit of time recently customizing our Word menus, and it’s time to talk about “undoing” our changes.

For those of you who have tried these tricks as we went along, you may find yourself in a predicament. Are you wishing you could put it all back?

Did you make changes you now regret and want to start all over?

Or, the unthinkable… Continue reading

Wrong Way

Friday, February 24th, 2006

Wrong Way!

Have you ever found yourself happily working along in MS Excel only to realize that you’ve set the data up totally wrong?

You know, what should be vertical is horizontal and vice versa.

What do you do?

Start retyping?

I hope not!

Do you start copying and pasting each cell’s contents to its new location? Or maybe you just drag each item to its new home?

Either way… Continue reading

What I Want, Where I Want It – In MS Word

Last Friday we discussed adding toolbar button commands to MS Word’s menus. Not a bad idea for people who like an “uncluttered” window to work in. (The clutter being all the extra toolbars and buttons many of us have constantly displayed).

But, I can already hear the clamoring of Word users everywhere who want to add items to the… Continue reading

Where Did It All Go?

Friday, February 24th, 2006

Where Did It All Go?

If you’re using a new version of the MS Office Suite, you’ve probably noticed that your menus seem to be a little short. In addition, it seems that they only display items you’ve recently used. Good observation!

Ever wonder about that?

I mean, where did it all go?

The answer is nowhere. It’s all there, you just have to display it.

One way to display… Continue reading

Make It Fit to the Page

Friday, February 24th, 2006

Make It Fit to the Page

Have an Excel worksheet that is sized just barely over the width of a page? I bet that’s exactly the worksheet you need to print in one page, so I’d say that extra width is a problem.

What did you do?

Maybe you went back to the worksheet and started adjusting column widths down or maybe you started changing the margins to accommodate your… Continue reading

Customizing MS Word Menu Items

Friday, February 17th, 2006

Customizing MS Word Menu Items

Do you hate having a bunch of toolbars open all the time?

I’ve worked with many different people over the years and I’ve noticed that some people just hate having their workspace cluttered with open toolbars. In their perfect world, everything is accessed with either a menu or a key combination.

Not a bad idea, if that suits your work style.

However, it seems to… Continue reading

Order Up

Friday, February 17th, 2006

Order Up

Have you ever found yourself wishing your toolbar buttons or menus were in a different order?

Maybe their current order just doesn’t work efficiently for you, or maybe you’re used to some other program and would like to make a smooth transition to your new habitat.

Whatever the case may be, if you’re looking for a way to quickly rearrange the “furniture” (that is, the menus and buttons)… Continue reading

File Name Location: A Mystery No More

Friday, February 17th, 2006

File Name Location: A Mystery No More

How much time have you wasted looking for the location of a particular MS Excel file? I mean, you’ve got the printout, but you need to make some changes and can’t seem to remember where it is, let alone what it’s called.

Ever sit back in your chair wishing that you’d thought to write it down on the printout?

What if I told… Continue reading

Same Info – Many Cells

Friday, February 17th, 2006

Same Info – Many Cells

Ever have the same info to enter into multiple cells in MS Excel?

What did you do?

Did you type the data into one cell then copy and paste it everywhere else in the worksheet?

A bit of a pain wasn’t it?

How about a way to get the data into all those cells simultaneously? A method that doesn’t require all the copy / paste… Continue reading

Way Too Small

Friday, February 17th, 2006

Way Too Small

Something unusual happened to me the other day. While researching for an MS Office tip, I did a search through the Office Assistant and had quite a surprise when the information window opened.

What I got was this:

The titles are legible, but for the rest, it’s quite a struggle. Can you read the text?

No?

Well neither could I. The window was normal size, it… Continue reading

Tracing the Path

Thursday, February 9th, 2006

Tracing the Path

Do you use complicated Excel formulas? You know, where a formula references cells that in turn reference other cells. It leads to a big chain reaction of values. One wrong or inadvertent change to a cell’s value and you could cause a multitude of errors in the values reported.

Ever find yourself wondering just where did that value really come from? I mean, which cells in the… Continue reading

Repetition Made Easy

Thursday, February 9th, 2006

Repetition Made Easy

Ever find that you’re looking to repeat the last string of typing you did in MS Word?

Perhaps you have a phrase that needs to be repeated throughout a document, or maybe a repetitious list. Whatever the case, I simply have to ask…what did you do?

Maybe you went the difficult route and retyped the text.

Maybe you highlighted, then copied / pasted the text. That’s definitely… Continue reading

Quick Word Customize Keyboard Trick

Thursday, February 9th, 2006

Quick Word Customize Keyboard Trick

Do you find yourself using a menu item or toolbar button constantly in MS Word?

Does the item/button have a keyboard shortcut?

No?

Do you wish it had one?

Yes? (I thought you might).

If you know how to set custom keyboard shortcuts, then you know about the Tools menu, Customize option and then the searching through the Commands tab looking for the right category… Continue reading

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