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Archive for the ‘MS Office Help’ Category



Open to Delete?

Friday, March 3rd, 2006

Open to Delete?

What?

I don’t get it. Open to delete?

Yeah, sounds crazy, but it’s true.

If you’re in an MS Office Suite program and want to delete a file, you could go out of the program, navigate the hard drive and delete the file.

Or, you could do it right from within the program you were working in to begin with.

Now, assuming you’re on board with the… Continue reading

Quick Click to Customize

Friday, March 3rd, 2006

Quick Click Into Customize

Okay, so yesterday we found the Page Setup window with just a quick double click. This prompted me to start double clicking elsewhere on my program window to see what I could find.

Happily, I found yet another stop on the express train. This time we’re looking at a fast and easy way into the Customize window and this one doesn’t require you to add a… Continue reading

The Page Setup Express

Friday, March 3rd, 2006

The Page Setup Express

When using MS Word, do you like a display that includes the rulers (View menu, Rulers choice?) I know I do. I need to see them as I work. The convenience of tab stops and margins constantly displayed in such a small space is something I just can’t do without.

Well, it turns out that the rulers I’ve been looking at had a secret they were… Continue reading

Just Like New

Friday, February 24th, 2006

Just Like New

Well, we’ve spent quite a bit of time recently customizing our Word menus, and it’s time to talk about “undoing” our changes.

For those of you who have tried these tricks as we went along, you may find yourself in a predicament. Are you wishing you could put it all back?

Did you make changes you now regret and want to start all over?

Or, the unthinkable… Continue reading

Wrong Way

Friday, February 24th, 2006

Wrong Way!

Have you ever found yourself happily working along in MS Excel only to realize that you’ve set the data up totally wrong?

You know, what should be vertical is horizontal and vice versa.

What do you do?

Start retyping?

I hope not!

Do you start copying and pasting each cell’s contents to its new location? Or maybe you just drag each item to its new home?

Either way… Continue reading

What I Want, Where I Want It – In MS Word

Last Friday we discussed adding toolbar button commands to MS Word’s menus. Not a bad idea for people who like an “uncluttered” window to work in. (The clutter being all the extra toolbars and buttons many of us have constantly displayed).

But, I can already hear the clamoring of Word users everywhere who want to add items to the… Continue reading

Where Did It All Go?

Friday, February 24th, 2006

Where Did It All Go?

If you’re using a new version of the MS Office Suite, you’ve probably noticed that your menus seem to be a little short. In addition, it seems that they only display items you’ve recently used. Good observation!

Ever wonder about that?

I mean, where did it all go?

The answer is nowhere. It’s all there, you just have to display it.

One way to display… Continue reading

Make It Fit to the Page

Friday, February 24th, 2006

Make It Fit to the Page

Have an Excel worksheet that is sized just barely over the width of a page? I bet that’s exactly the worksheet you need to print in one page, so I’d say that extra width is a problem.

What did you do?

Maybe you went back to the worksheet and started adjusting column widths down or maybe you started changing the margins to accommodate your… Continue reading

Customizing MS Word Menu Items

Friday, February 17th, 2006

Customizing MS Word Menu Items

Do you hate having a bunch of toolbars open all the time?

I’ve worked with many different people over the years and I’ve noticed that some people just hate having their workspace cluttered with open toolbars. In their perfect world, everything is accessed with either a menu or a key combination.

Not a bad idea, if that suits your work style.

However, it seems to… Continue reading

Order Up

Friday, February 17th, 2006

Order Up

Have you ever found yourself wishing your toolbar buttons or menus were in a different order?

Maybe their current order just doesn’t work efficiently for you, or maybe you’re used to some other program and would like to make a smooth transition to your new habitat.

Whatever the case may be, if you’re looking for a way to quickly rearrange the “furniture” (that is, the menus and buttons)… Continue reading

File Name Location: A Mystery No More

Friday, February 17th, 2006

File Name Location: A Mystery No More

How much time have you wasted looking for the location of a particular MS Excel file? I mean, you’ve got the printout, but you need to make some changes and can’t seem to remember where it is, let alone what it’s called.

Ever sit back in your chair wishing that you’d thought to write it down on the printout?

What if I told… Continue reading

Same Info – Many Cells

Friday, February 17th, 2006

Same Info – Many Cells

Ever have the same info to enter into multiple cells in MS Excel?

What did you do?

Did you type the data into one cell then copy and paste it everywhere else in the worksheet?

A bit of a pain wasn’t it?

How about a way to get the data into all those cells simultaneously? A method that doesn’t require all the copy / paste… Continue reading

Way Too Small

Friday, February 17th, 2006

Way Too Small

Something unusual happened to me the other day. While researching for an MS Office tip, I did a search through the Office Assistant and had quite a surprise when the information window opened.

What I got was this:

The titles are legible, but for the rest, it’s quite a struggle. Can you read the text?

No?

Well neither could I. The window was normal size, it… Continue reading

Tracing the Path

Thursday, February 9th, 2006

Tracing the Path

Do you use complicated Excel formulas? You know, where a formula references cells that in turn reference other cells. It leads to a big chain reaction of values. One wrong or inadvertent change to a cell’s value and you could cause a multitude of errors in the values reported.

Ever find yourself wondering just where did that value really come from? I mean, which cells in the… Continue reading

Repetition Made Easy

Thursday, February 9th, 2006

Repetition Made Easy

Ever find that you’re looking to repeat the last string of typing you did in MS Word?

Perhaps you have a phrase that needs to be repeated throughout a document, or maybe a repetitious list. Whatever the case, I simply have to ask…what did you do?

Maybe you went the difficult route and retyped the text.

Maybe you highlighted, then copied / pasted the text. That’s definitely… Continue reading

Quick Word Customize Keyboard Trick

Thursday, February 9th, 2006

Quick Word Customize Keyboard Trick

Do you find yourself using a menu item or toolbar button constantly in MS Word?

Does the item/button have a keyboard shortcut?

No?

Do you wish it had one?

Yes? (I thought you might).

If you know how to set custom keyboard shortcuts, then you know about the Tools menu, Customize option and then the searching through the Commands tab looking for the right category… Continue reading

Now, What Was That Key Combination Again?

Thursday, February 9th, 2006

Now, What Was That Key Combination Again?

Ever find yourself trying to remember the key combination for something in one of the menus or toolbar buttons?

Wish you had a quick way to get the program to give you what you’re looking for? (You know, something that doesn’t involve long book searches or keywords).

Well, you’re in luck.

First of all, the menus already display the assigned keyboard shortcuts to… Continue reading

Preserve Formatting in MS Word

Thursday, February 9th, 2006

Preserve Formatting in MS Word

Do you find that you’re frequently disappointed with your copy / paste actions in MS Word? I mean, you just spent all kinds of time beautifully formatting the text only to find that it was stripped of its formatting when pasted?

If you’re using an older version of Word, you probably feel this frustration far more often than you’d like. (Word XP doesn’t behave this… Continue reading

Quick Clicks to Add a New Contact

Friday, February 3rd, 2006

Quick Clicks to Add a New Contact

Is MS Outlook your preferred e-mail program? Do you dread all the typing involved in adding addresses in your address book?

What would you say if you could have Outlook do all that typing for you? Sounds like a good plan to me!

You think so too? I’m so glad to hear it because you’re in luck. With a couple of quick clicks… Continue reading

Mouseless Smart Tags

Friday, February 3rd, 2006

Mouseless Smart Tags

Do you find yourself frequently using Office XP’s smart tags? You know, the little icons that appear in files when the program is offering paste options, or when the AutoCorrect feature started making changes?

If you’ve got them and you use them, you know what I’m talking about.

Anyway, the real question is: “Do you use them less often than you’d like because you need to… Continue reading

Back To The Beginning

Friday, February 3rd, 2006

Back To The Beginning

Over the last year or so, we’ve discussed assigning keyboard shortcuts for several different purposes in MS Word.

By now, some of you may have an incredible list of custom shortcuts. Do you still know what’s what? Or, have you simply created them as we went along then forgotten all about your new handy-dandy keys?

Wish there was a way to start all over? You know… Continue reading

Letter Case Mania

Friday, February 3rd, 2006

Letter Case Mania

Ever find that you’re constantly trying to change the capitalization of words or sentences? What do you do?

Maybe you highlight the word or phrase and retype it.

Maybe you’re the type who only replaces the individual letters that need to be changed. What a headache!

Are you the person who found the Change Case feature on the Format menu? You know, where you get the choices… Continue reading

Just Give It A Nudge

Friday, February 3rd, 2006

Just Give it a Nudge

When working in MS PowerPoint, are you frequently frustrated when you try to move objects just a teensy little bit?

I mean, you’re only trying to nudge the text box or graphic up the smallest amount, but every time you try to drag and drop with the mouse, it’s just too far.

A solution for that predicament certainly would come in handy!

Fortunately I’ve got… Continue reading

Back to the Original

Friday, January 27th, 2006

Back to the Original

Do you use graphics or word art frequently in MS Word?

How many times have you been dismayed to find that you’ve resized an item so many times that it’s looking a bit squashed or stretched, or just plain wrong? I know I’ve hit this point and wished for nothing more than to have the chance to start over.

I’ve tried the Undo feature but usually… Continue reading

Quick Paragraph Relocation in MS Word

Friday, January 27th, 2006

Quick Paragraph Relocation In MS Word

Do you sometimes find yourself highlighting entire paragraphs in a Word document for relocation?

(Keep in mind that anytime you hit the Enter key you’ve finished a paragraph and are creating a new one, so as we discussed yesterday, just keep in mind that “paragraphs” in Word could be as small as a single word in a bulleted list).

What do you do?

I… Continue reading

Did You Know…

Friday, January 27th, 2006

Did You Know…

…that a paragraph in MS Word doesn’t necessarily mean complete sentences and all that other stuff the English teacher taught you?

Well, to Word it doesn’t.

You can be sure that English teachers will disagree, but here’s the scoop.

Word considers a paragraph to be the text between two paragraph marks.

Okay, so I can already hear you asking …paragraph marks?

Yep. They look like this.

Black and White Charts

Friday, January 27th, 2006

Black & White Charts

Yesterday we discussed setting default colors in MS Excel when creating charts, while avoiding all the manual settings we used to complete the task.

But, what happens when you’re going to print the chart and you don’t have a color printer? Or, maybe you do have a color printer but are then going to turn around and copy the chart in black and white.

Ever feel… Continue reading

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