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Archive for the ‘MS Office Help’ Category



Double Click on a MS PowerPoint Slide

Monday, November 22nd, 2004

Double Click on a MS PowerPoint Slide

Did you know that when you’re working in MS PowerPoint’s Slide Sorter you can double click on any slide to be taken back to the Slide or Normal View (depends on the version of PowerPoint) to edit your slide.

No more looking for the correct button in the bottom left of the window, no more View menu, no more searching… Continue reading

Did you know that in MS PowerPoint Ctrl + Enter does something really cool?

For my keyboard people here’s a little item I ran into today while doing some good old PowerPoint work.

While working, I found that Ctrl + Enter will move you from text box to text box within your slide.

Very cool—this one can save you some mouse-to-keyboard time.

But, there’s a catch.

(Of course—isn’t there… Continue reading

Setting Slide Transitions Quickly in MS PowerPoint

If you’re a PowerPoint user then you probably have, at one time or another, done some work with slide transitions.

As I’ve worked with people I’ve noticed that they go through the routine of viewing a slide in the slide view (one slide at a time), use the Slide Show menu / Slide Transitions choice to set the transition effect, then move to… Continue reading

Underline With Pizzazz In MS Word

Monday, November 22nd, 2004

Underline With Pizzazz In MS Word

Have you ever wished you had a better way to emphasize your point? (Besides raising your voice of course. MS Word seems pretty immune to that tactic. Too bad – I can be pretty good at that one when I need it!)

You’ve done the normal bold, color change and underline thing. But, this time you’re looking for a little something “extra”. (Like the… Continue reading

The Key To Print Preview

Monday, November 22nd, 2004

The Key To Print Preview

Many of us find the Print Preview option in MS Word a very useful feature.

It’s an excellent way to double check your layout before you waste paper and ink / toner printing something that really isn’t ready to go.

I don’t know about you, but I usually get to the Print Preview window either through the File menu or by using the button on… Continue reading

Works Portfolio

Monday, November 22nd, 2004

Q:
Whenever I start my computer, this little gray box that has some photos in it appears on the top of my desktop. Can you tell me what it is and how I can get rid of it? It layers itself on top of every program I open and is annoying!

A:
Oh, boy… the dreaded Works Portfolio. It’s great if you’re inserting images all the time, but… Continue reading

Working Mouse-Free With The MS Office Assistant

Here’s another little gem for the mouse-free enthusiasts.

This one applies to your handy, dandy Office Assistant. (You know – the annoying paperclip guy you only open when you absolutely have to.)

To be honest, this is one area where I never even thought of using key combinations to speed up my work – but it can be done.

Let’s start with some… Continue reading

Quick Word Erasing

Monday, November 22nd, 2004

Quick Word Erasing

We all know that the Backspace key will delete one character to the left of the cursor and that the Delete key will delete one character to the right of the cursor.

But… have you ever tried using the Ctrl key in combination with either the Backspace or Delete keys?

No?

Well – then you should because you’re missing out! (OK – maybe it’s not as good… Continue reading

Where Is This Located On The Worksheet? I Can’t Tell From The Printout!

Ever wish you had your gridlines, column letters and row numbers on the printout of an MS Excel worksheet?

On some of the larger worksheets, or worksheets where there aren’t a lot of labels on the data, this could be the little “miracle” you’ve been looking for.

(OK – maybe the word “miracle” is a… Continue reading

Now Why Are These Columns Numbered?

Monday, November 22nd, 2004

Now Why Are These Columns Numbered?

Here’s a little tidbit that comes from a reader question.

The reader was having difficulty with the Excel labeling of the columns. Instead of letters for column headers, she had numbers!

(Did you notice the cell name given in the corner? Obviously not what most of us are used to.)

It was driving her crazy since it didn’t match the other systems she… Continue reading

The Ultimate Word Keyboard Shortcut List

Monday, November 22nd, 2004

The Ultimate Word Keyboard Shortcut List

Quite often I receive email requesting complete lists for keyboard shortcuts.

Unfortunately, I never really have one. Most of the lists I put in this newsletter are lists I compile from a variety of references.

And… to be quite honest, I wasn’t too worried about the “whole” list because most people I’ve worked with have difficulty learning that much material all at once.

But… Continue reading

Now Where Was I?

Monday, November 22nd, 2004

Now Where Was I?

Have you ever found yourself looking for the last place you were working in a long Word document?

You know, it’s a 10 – 20 – 30 page monster and you were working on something somewhere in the middle when you last saved and closed the document.

When you re-opened the document the cursor was on page one, top left corner. Now here you are patiently… Continue reading

Cell Hide And Seek In MS Excel

Monday, November 22nd, 2004

Cell Hide And Seek In MS Excel

Have you ever found yourself trying to hide the contents of a single cell in MS Excel?

What did you do?

Most of us know how to hide a complete column / row – did you put the information in its own column then hide the entire column?

Or did you find yourself putting the information in the “far reaches” of the spread… Continue reading

Select Several Objects At Once

Monday, November 22nd, 2004

Select Several Objects At Once

In MS PowerPoint, you can select several objects with one click and drag of the mouse.

Replacing the old “Shift + mouse click (repeated over and over on each individual object) routine” we have the lovely and wonderful one click and drag option.

Most people are aware of this neat little trick on the desktop. Where you click on the desktop, hold down the left… Continue reading

More Watermarks Please

Monday, November 22nd, 2004

More Watermarks Please

As a follow up to last week’s tip on watermarks in MS Word, let’s take a look at watermarks in PowerPoint.

Since we discussed the “Why” questions related to watermarks in the last issue, let’s get right down to business.

For a watermark on a single slide:

The first step is to either navigate to a pre-existing slide or create a blank slide.

Now insert the “perfect”… Continue reading

One Sentence At A Time Please

Monday, November 22nd, 2004

One Sentence At A Time Please

Ever find yourself trying to highlight just one sentence?

What are you doing?

Trying to drag the cursor to just the “perfect spot” to get it all but not too much?

Or maybe you’re using Ctrl + Shift + arrow keys to get one word at a time?

Did you click at the beginning of the sentence, hold down the shift key and then… Continue reading

Using Watermarks In MS Word

Monday, November 22nd, 2004

Using Watermarks In MS Word

Now that you know what a watermark is, would you like to know how to create one?

It’s a good way to turn this…

into this…

Sound like a great idea? Yeah, it did to me too, so let’s get started.

The first thing we should do is to change our view to Print/Page Layout. (If we don’t, we won’t be able to… Continue reading

Watermarks? Where’s The Leak?

Monday, November 22nd, 2004

Watermarks? Where’s The Leak?

Hold on—no need to call the insurance company—we’re talking about watermarks on MS Word Documents.

What’s a document watermark?

Glad you asked—thanks for helping out since I thought we’d cover that topic today.

I figure the best definition comes straight from the proverbial horse’s mouth (or in this case the little paperclip guy who’s my Office Assistant).

A watermark is, “any text or graphic that when… Continue reading

Spiffy PowerPoint Handouts

Monday, November 22nd, 2004

Spiffy PowerPoint Handouts

Have you ever given a presentation in MS PowerPoint and found yourself wishing that you had an easy way to put together a handout for your audience to follow?

If you’ve been to training sessions where the presenter uses PowerPoint then you may know what I’m talking about.

Those wonderful pages that have all the slides (which means you get all the content without frantically scribbling every… Continue reading

MS Excel Keyboard Shortcuts

Monday, November 22nd, 2004

MS Excel Keyboard Shortcuts

Here’s a few quick MS Excel keyboard shortcuts.

  • The Home button will take you to the first column of the current row.
  • The End button then followed by an arrow key will take you to the first / last cell in the current column / row. (Up and down arrows make column movements. The right and left arrows make row movements.)
  • Ctrl

MS Excel Text Into Columns

Monday, November 22nd, 2004

MS Excel Text Into Columns

Have you ever found yourself wondering what in the world possessed the person who created your MS Excel file to put both first and last name in the same cell?

Now how are you supposed to sort that list alphabetically by last name when first name is listed first?

The answer is that you can’t—you have to separate the first and last names—somehow…

But… Continue reading

Outlook Keyboard Shortcuts

Monday, November 22nd, 2004

I thought it might be time for another keyboard shortcut installment for those users who really love learning a mouse-less way to accomplish their tasks.

Today I thought we’d focus on MS Outlook.

Here’s a few of the most common tasks and the keyboard shortcuts you need to get the job done ASAP.

  • Ctrl + N will create a new email.
  • Ctrl + M or F5 will

One Key Pasting In MS Word

Monday, November 22nd, 2004

One Key Pasting In MS Word

Ever find yourself continually pasting the same item over and over?

Tired of constantly needing the mouse or the Ctrl + V combination?

Wish you had a quick and easy one-key paste?

Well, you can – if you’re not to attached to the Insert key. (The key that toggles between new text overwriting old text and new text being inserted between old text.)

Want… Continue reading

Counting Rows In MS Excel

Monday, November 22nd, 2004

Counting Rows In MS Excel

MS Excel will count your highlighted columns or rows for you.

Have you ever found yourself trying to count the number of highlighted columns or rows (maybe to set formatting, borders, etc.)?

It’s annoying – isn’t it?

I’ve actually caught myself with my finger right on the monitor trying to get an accurate count. (Bad idea since it disturbs the dust… Continue reading

Pain-Free Spiking

Monday, November 22nd, 2004

Pain-Free Spiking

Now that you have some idea of what an MS Word spike is let’s get to the part of how to use one.

  • The first thing is to highlight the text to be moved.
  • Then hit Ctrl + F3
    (At this point the text should be gone from the document.)
  • Now you need to continue highlighting all text to be moved and hitting Ctrl

An Electronic Desk Spike?

Monday, November 22nd, 2004

An Electronic Desk Spike?

You know, a desk spike… the metal spike on a desk that you impale papers on to keep them handy and in place.

(Granted, I never used one for two reasons. First, the idea of having a hole in the middle of a page doesn’t sit well with me. And second, between my lack of coordination and my bad luck I’d probably put the thing right… Continue reading

No! You Can’t Change My File!

Monday, November 22nd, 2004

No! You Can’t Change My File!

Have you ever created a file that was basically a form—something someone else could fill in and save under a different name—but not change the original form?

Or maybe you have a file you repeatedly fill out and want to prevent yourself from saving over the original.

Previously we’ve discussed passwords for files and that is one option for the situation.… Continue reading

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