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Archive for the ‘MS Office Help’ Category



40, 39, 38, 37…

Monday, November 22nd, 2004

40, 39, 38, 37…

Tired of seeing your pages come off the printer in this order?

How much time do you spend reversing page order?

Ever find yourself wishing that you could get the printer to print in the “correct” order? Just imagine it – you reach into to the printer, pick up your pages and (lions and tigers and bears) oh my – page one is on top!

If… Continue reading

Formatting Information in MS Word

Monday, November 22nd, 2004

Formatting Information in MS Word

MS Word will tell you the formatting information of any paragraph you choose.

Yep—that’s correct.

It will tell you, with only a couple of clicks, information concerning formatting of a paragraph.

This can help if you’ve got a document that someone else created and you need to check on formatting. It summarizes information—saving you the aggravation of tracking this stuff down from different areas of… Continue reading

Picture Perfect Envelopes

Monday, November 22nd, 2004

Picture Perfect Envelopes

In connection to a tip I ran last week about changing the font, in MS Word, on an envelope or label, a reader wrote in wondering how to add pictures to envelopes.

Good question!

So this week I went in search of an answer—and thankfully, I found one.

(I also figured that if one person is interested enough to write in then there must be others that… Continue reading

But I Don’t Want To Print The Whole File!

Have you ever found yourself trying to print only a few pages of a long file?

Maybe you made changes to only one page and need just it—not the other 42.

Sound like a familiar situation?

If your answer is “Yes!” then here’s the solution to your problems.

Next time you go to print and need only a portion of the… Continue reading

Toolbar Reset

Monday, November 22nd, 2004

Toolbar Reset

In several issues of MS Office Tips & Tricks we’ve covered many different ways to alter your toolbars.

Have you made some changes that you regret?

Maybe you’ve made enough of them that you’d like to “wipe the slate clean” and start over with a particular toolbar.

Or, maybe someone else has recently made changes that you’d like removed.

Is there a way to return to the original… Continue reading

Accessing The Recently Used File List With Your Keyboard

As we all know, in the MS Office programs there’s a list of recently used files at the bottom of the File menu.

Most people access these with the mouse—not a bad way, works well—but did you know that you can accomplish the same task with just a few keys?

No?

Well, you can, so let’s get to the “how” part.… Continue reading

Now Where Did I Put That File? What Did I Call It?

Ever find yourself wondering these exact things?

I know I have and it’s a big pain when I’ve lost something I’ve recently worked on but can’t seem to relocate.

If you’ve gone through this, then you already know how quickly files seem to rotate off the Recently Used File list at the bottom of the File menu.

Then… Continue reading

List of More Keyboard shortcuts for MS Word

Here’s another installment to add to your ever-growing list of keyboard shortcuts for MS Word.

Give these a whirl—they could come in very handy!

Justification Shorcuts:

  • Ctrl + L left aligns the current paragraph.
  • Ctrl + E center aligns the current paragraph.
  • Ctrl + R right aligns the current paragraph.
  • Ctrl + J fully justifies the current paragraph

Show Me The… Formulas?

Monday, November 22nd, 2004

Show Me The… Formulas?

I don’t know about you but when I’m trying to proofread a document I usually need to go through a hard copy. For some reason seeing things in printed form will usually help with that whole process.

So, what do you do when you’re trying to proof an MS Excel worksheet?

You can print it out, but let’s face it. What you get in the printout… Continue reading

Double-Click = Best Fit

Monday, November 22nd, 2004

Double-Click = Best Fit

As many MS Excel users are aware you can highlight a column and through the Format menu, Column sub-menu you can choose the AutoFit Selection choice. What this does is make the column just wide enough to fit the longest piece of data in the selection.

It’s a great thing—no guessing necessary to make the data fit.

However, we all like a faster way and for… Continue reading

Jazz Up Your Tables In MS Word

Monday, November 22nd, 2004

Jazz Up Your Tables In MS Word

How would you like, with only a couple of clicks, to change this ordinary MS Word table

into this…

or maybe this…

or any of over 3 dozen styles?

Sound too good to be true?

Well, maybe it does, but let me assure you it is 100%, absolutely true!

Want to know how?

Yeah—of course you do. After all… Continue reading

PowerPoint Key Combinations

Monday, November 22nd, 2004

PowerPoint Key Combinations

For all my keyboard enthusiasts I thought I’d include a short list of key combinations that are for MS PowerPoint.

Editing Shortcuts (In addition to the regular shortcuts for copy, paste, bold, Italics, etc…):

  • Ctrl + Shift + D will make a duplicate of the current slide.
  • Ctrl + M will insert a new slide, allowing you to select the slide layout.
  • Ctrl +

I Put What In The Custom Dictionary? Now How Do I Get That Out Of There?

Here’s the scenario…

You’re running a spell check in MS Word, cruising along and suddenly you realize that you just accidentally clicked the Add button in the spell check window.

In other words, you just added your misspelled word to the custom dictionary. Now the incorrect spelling will be accepted as correct.

What do… Continue reading

You Don’t Have To Be Webster To Write Your Own Dictionary?

Most people know about the Spell Check feature of the MS Office Suite. In fact, we (myself included) find ourselves using it constantly.

It’s a wonderful tool, provided that it’s not your only set of “eyes” proofing your document.

At any rate, have you ever had a word that you constantly use but the program keeps suggesting that it’s… Continue reading

Let’s Get Organized

Monday, November 22nd, 2004

Let’s Get Organized

Have you ever found yourself in MS Word, Excel or PowerPoint trying to use drawing tools to create an organization chart?

How did it go?

I’ve tried it in the past and it was a pain.

It was better than hand drawing one, but it was a constant struggle to group and ungroup things, keep everything on one page, draw connectors that are actually connected, move things… Continue reading

Add-ins? Oh No – I Hated Math Class!

Monday, November 22nd, 2004

Add-ins? Oh No – I Hated Math Class!

Don’t worry – no need to break out in hives – add-ins have nothing to do with the high school math class that seems to be still haunting you.

Add-ins can be wonderful little computer helpers.

Actually, the best definition probably comes from the online help provided with the programs, so… let’s use that one.

Add-ins are supplemental programs that extend the… Continue reading

Psst… What’s The Password?

Monday, November 22nd, 2004

Psst… What’s The Password?

Have you ever had a MS Word or Excel file that you just didn’t want anyone to read? Or maybe it was OK for them to read it but not change it.

I know I have a few of these. Being a teacher it’s nice to be able to protect files containing tests. You know, just in case a student gets in them.

Anyway, I’m sure… Continue reading

Give Me The Value And Just The Value

Monday, November 22nd, 2004

Give Me The Value And Just The Value

Have you ever found yourself working in MS Excel and wishing you could paste the value of a formula instead of the formula?

Or maybe you found yourself scrolling back and forth in a worksheet or flipping between different worksheets trying to type the value in by hand – desperately hoping you get it accurate.

You know what I’m referring to, the… Continue reading

Copy / Paste Keyboard Shortcuts

Monday, November 22nd, 2004

Copy / Paste Keyboard Shortcuts

Since today’s tip revolves around copy and paste I thought I’d take this opportunity to quickly review the keyboard shortcuts for copy / paste and deletion functions.

I’ve also found a keyboard trick in MS Word for moving text around in a document.

So, let’s get to it…

  • Ctrl + C = copies the highlighted text to the clipboard**
  • Ctrl + V = pastes

Picture Perfect

Monday, November 22nd, 2004

Picture Perfect

Ever find yourself wishing you could put a screen shot into a Word document, Excel workbook, or PowerPoint presentation?

I know I use them all the time, and not just for this newsletter.

As a teacher I use them a lot when creating instructions for student projects or to create handouts to use during staff training.

It never occurred to me how much I’d use screen shots until… Continue reading

Screen Shot? What’s That?

Monday, November 22nd, 2004

Screen Shot? What’s That?

There’s a good chance that you’ve heard someone mention the term “screen shot” before.

Did you know what they were talking about or did you write it off as more computer jargon?

Well it you wrote it off, let’s just pull it out of the “mysterious computer jargon” file and put it into your active vocabulary list.

Basically a screen shot is just like a picture… Continue reading

Creating A Table In MS Word Without A Mouse

What?

You can create a table without a mouse?

Are you sure?

Yes – I am and it’s easier than you might think.

All you need to know is how to line up your plus and minuses.

(Yeah – I said plus and minuses.)

To get Word to draw a table, without a mouse, you need to start by going to… Continue reading

An Office Assistant That Delivers

Monday, November 22nd, 2004

An Office Assistant That Delivers

No not pizza delivery – sorry – but something you can really use.

How about a tip delivered to your desktop at program startup everyday?

If you like reading Office tips in little doses then you’ll love this. The only question is how do you arrange for this little delivery?

Well, the first thing you need to do is to get the Office Assistant running.… Continue reading

Table Headers

Monday, November 22nd, 2004

Table Headers

Here’s the scenario, you’ve made a perfect table of information in MS Word and you’re getting ready to print your document. As you’re looking things over you realize that your table prints on several pages and your column titles are on the first page but not the others.

What do you do?

Do you make extra rows at the top of every page and manually… Continue reading

Preventing The “Saved Over” Blues

Monday, November 22nd, 2004

Preventing The “Saved Over” Blues

Do you have an Excel file that you constantly change data in and then have to remember to save it under a new name?

Have you ever caught yourself yelling at the computer “STOP!” as you realize that you just saved over the old data—and darn—you needed to keep that too!

While you’re still muttering at the computer, do you then go back and try… Continue reading

What’s up with all those tabs?

Monday, November 22nd, 2004

What’s up with all those tabs?

Did you ever notice that there are several tabs in the New window when you go to open a template you’ve created?

What’s up with all those tabs?

Well, to tell the truth, the tabs are useful little creatures.

Next time you go to open a template slow down and browse through them.

You’ll find that on the tabs are other… Continue reading

Single Worksheet Templates

Friday, November 19th, 2004

Single Worksheet Templates

We’ve discussed templates in MS Excel that were entire workbooks, but… have you ever wanted just a single sheet for a template?

You know, instead of opening a workbook template, just insert a sheet into another workbook?

Sounds like a good idea to me! After all, I’m willing to bet that someone out there uses a template to copy and paste a single sheet into workbooks already… Continue reading

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