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Archive for the ‘MS Office Help’ Category



Mouse-less Navigation & Highlighting

Friday, November 19th, 2004

Mouse-less Navigation & Highlighting

Have you ever found yourself editing a document and madly jumping between the mouse and keyboard, making adjustments every few words or lines?

Are you muttering to yourself the whole time that there must be a better way?

Yeah, me too.

Fortunately, for both of us, there is.

One way to speed the process up is to navigate through the document using the Control, Shift, Home… Continue reading

Fast & Efficient Highlighting

Friday, November 19th, 2004

Fast & Efficient Highlighting

Highlighting in a document can often be a trying event. With the speed of many of today’s computers you find yourself zooming past your intended stopping point before you realize you’ve even begun.

There is more to highlighting than just clicking at your starting point, holding the left mouse button and dragging the highlight through the document (often missing your intended stopping point several times).

The… Continue reading

“Which One Is It?”

Friday, November 19th, 2004

“Which One Is It?”

Ever ask yourself that question while you’re looking for a particular file?

Let’s say you’re in MS Word (or maybe Excel or PowerPoint) and you’ve got a whole list of files. Unfortunately, the names aren’t giving you enough information to decide which one you’re actually looking for.

What do you do?

You could systematically open each suspect file until you find the right one.

Or…

You… Continue reading

Quick View Changes In MS Word

Friday, November 19th, 2004

Quick View Changes In MS Word

It seems that everyone has a preference for the way they view their MS Word documents.

Some people prefer the Normal View, some prefer the Page/Print Layout View.

Whatever your preference, it’s always a good thing to know how to get to a different view. Sometimes you’re trying to accomplish a task that lends itself to a view different from your usual way of… Continue reading

From One to the Other

Friday, November 19th, 2004

From One to the Other

Have you ever found yourself recreating a slide for a PowerPoint presentation?

When I say “recreate” I mean actually creating a slide identical to one you have in some other presentation.

What were you thinking as you went through all the hassle?

Aggravation? Frustration?

Yeah, you bet.

Even if you’re doing the old copy / paste thing, it’s still time consuming and irritating that you… Continue reading

Quick Worksheet Relocation

Friday, November 19th, 2004

Quick Worksheet Relocations

What do you do when you need to move an Excel worksheet into its own workbook?

I’d bet that for many people it’s a matter of copying the worksheet, pasting it into a new workbook and then going back to delete the sheet.

Not necessarily a bad way, but probably not very efficient either.

Want a drop and drag way to move that worksheet into its own… Continue reading

Customizing The Recently Used File List

Friday, November 19th, 2004

Customizing The Recently Used File List

So, now that you know what the list is, are you interested in learning what kind of control you can exert over that list?

Yes?

Then let’s get started.

To find the settings for the Recently Used File List you’ll need to go to the Tools menu, Options choice.

The Options window will open and you’re looking for the General tab.

On this… Continue reading

Recently Used File List

Friday, November 19th, 2004

Recently Used File List

Have you ever noticed the file names at the bottom of the File menu?

Ever wonder what was going on there?

They look like your files — in fact, they look like the files you’ve recently opened, don’t they?

Well, that would be because they are exactly that.

Yep, that’s right, MS Office programs keep track of the files you’ve recently used and displays them… Continue reading

MS Excel Cell Alignment

Friday, November 19th, 2004

MS Excel Cell Alignment

Ok, so now that we all know what cell alignment is and why we should all know how to control it, let’s get to the actual aligning.

The first thing you need to do is to select the cell(s) that you want to format. You can select a single cell, highlight a group of cells, select entire row(s) / column(s) or the entire worksheet. It’s all… Continue reading

Align It Your Way

Friday, November 19th, 2004

Align It Your Way

Think about the MS Excel files you have and the way the data is placed in the cells.

Ever find yourself sitting back thinking “That spacing looks all funny”?

Yeah, me too.

I just can’t stand it when titles look strange or when I have some large amounts of text in some cells and small data in others on the same line. I mean, the small… Continue reading

International Character Keyboard Shortcuts

Friday, November 19th, 2004

International Character Keyboard Shortcuts

Have you noticed all of the international symbols?

If you use those frequently then I bet you’re wishing they were on the keyboard and not buried in the Symbol window.

Well, in a way they are on the keyboard—if you know the right key combinations.

Let’s take a look at some common international symbols and their key combinations.

To create accents such as à, è, &igrave… Continue reading

Symbols In MS Word

Friday, November 19th, 2004

Symbols In MS Word

Have you ever found yourself trying to find a key on the keyboard that just doesn’t exist?

Let’s say that you’re trying to put one of these into your document…

Or, how about those cute little “pictures” that some people always seem to have at the right place in documents?

Maybe something like these?

Basically, anything that you need but just isn’t on the… Continue reading

Show Me More Tabs Please

Friday, November 19th, 2004

Show Me More Tabs Please

So, you’ve got a pretty large Excel workbook—lots of worksheets—and you find you’re spending a ton of time scrolling back and forth between the different sheets.

Some people like to use the old Ctrl + Page Up / Down to navigate between their sheets and some prefer the old “click on the tab” method.

The only problem with the click on the tab idea is… Continue reading

Move Or Copy?

Friday, November 19th, 2004

Move Or Copy?

Have you ever found that you have text in one MS Word document that needs to be either moved to or copied to another document?

What do you do?

I bet it’s the old copy / cut and paste with a lot of flipping back and forth between documents.

Looking for a quick way to get that text moved / copied without all the flipping between documents?… Continue reading

Super Quick Excel Charts

Friday, November 19th, 2004

Super Quick Excel Charts

That’s right, not just a quick way to Excel charts—but a super quick way to an Excel chart.

In fact, in just two quick steps you too can have a beautiful graph of your data.

Ready?

1. Select a cell in the data.

2. Hit the F11 key.

Poof!

Instantly Excel creates a chart sheet with the data already in column form.

If you’re looking for… Continue reading

It’s All Where You Click-Click

Friday, November 19th, 2004

It’s All Where You Click-Click

Here’s a few quick clicks that can open the formatting windows you need in MS Word.

If you double click on the ruler (top or left side) the Page Setup window will open.

A quick double click on the indent marker opens the Paragraph window.

And… a double click on the left side of the status bar will open the “Go To”… Continue reading

Save & Share The Search

Friday, November 19th, 2004

Save & Share The Search

So, you’re working in MS Outlook and you’re busy searching for this and that.

Do you ever find that you’re setting up the same (or similar) search criteria over and over again?

Wishing you could somehow keep the search criteria to save some much needed time?

Well, if you answered “yes” then you’re in luck because it turns out you can save your MS Outlook… Continue reading

Get A New One Now

Friday, November 19th, 2004

Get A New One Now

So, you know about Ctrl + N in MS Word—it gives you a new blank document based on the Normal template.

And Ctrl + N in Excel gives you a new blank workbook.

Plus—surprise, surprise—Ctrl + N in PowerPoint or Access will open the dialogue box for new presentation or database (respectively).

The next thought that comes to mind (at least my mind) is what… Continue reading

Embedded Fonts: Keep Your Documents Looking Good!

We constantly hear about news reporters “embedded” in the military to cover the war, well, how about a font embedded in your Word doc?

There is an ancient Chinese proverb that says, “He who creates a beautiful Word document is wise, but he who enables others to see that beautiful Word document is wiser still.”

Okay, it’s not really an ancient proverb. But… Continue reading

Arrow Keys and Word Processing Programs

Thursday, November 18th, 2004

Here’s a cool little arrow trick to try with word processing programs. Next time you’re using your arrow keys to go from one area of a sentence to another (left and right arrows), hold down your CTRL key.

Instead of moving one space at a time, you’ll go one word at a time.

If you’re using the up… Continue reading

AutoFormat In MS Word

Wednesday, November 17th, 2004

AutoFormat In MS Word

Ok, so if you’re with me here then you must be ready to get down to the business of MS Word’s AutoFormat.

So… let’s delay no longer.

Obviously, the very first step is to open the document that needs to be formatted.

Next you’re looking to start the AutoFormat feature—that’s the Format menu, AutoFormat choice.

The AutoFormat will open where you’ll need to make a few… Continue reading

Get Word To Do The Formatting For You

Wednesday, November 17th, 2004

Get Word To Do The Formatting For You

So, you’ve written a true masterpiece in MS Word… or maybe it’s a group project and you’ve all done your part to create the document.

Only one problem—formatting is all over the place!

I mean, different spacing, different headings and other such tragedies.

Obviously you could go through the document and make it all consistent by hand, or, you could let Word… Continue reading

Let The Light Shine

Wednesday, November 17th, 2004

Let The Light Shine

So, you’re working along in a program from the MS Office Suite, your little Office Assistant is politely standing by just waiting to give you a hand.

Now we all know that if you have a question you can simply click on the Assistant and try to get information you need through the online help it offers.

But, have you ever noticed while you were working… Continue reading

Outline It Now!

Wednesday, November 17th, 2004

Outline It Now!

Ever find yourself working in MS Excel and need a quick outline to a cell or group of cells?

You could go through the hassle of the whole “hands off the keyboard and onto the mouse” thing or…

You could highlight the cells to be outlined and try Ctrl + Shift + &.

Yep, that ‘s it—three simple little keys do the trick!

Want to remove the… Continue reading

Changing Your View

Wednesday, November 17th, 2004

Changing Your View

So, we’re all here and ready to take a look at changing MS Outlook views.

Let’s get right to it.

There are a couple of different ways to make changes to your MS Outlook view. Your method depends upon how you like to see things while you work.

If you prefer to see lists of what’s available and what’s been selected and its placement then you’ll probably… Continue reading

View It Your Way

Wednesday, November 17th, 2004

View It Your Way

Have you ever found yourself wishing that you had different information displayed in MS Outlook for email?

Yeah, me too.

There are just certain things I’m interested in seeing and some stuff I don’t care about at all.

If only it could be all my way.

Oh… but wait.

It can be my way!

With a few quick clicks I can set Outlook to give me… Continue reading

Saving The View

Wednesday, November 17th, 2004

Saving The View

We discussed how to make the changes to your views—which is really good—but do you find you’re making a lot of changes all the time?

Are you looking for a way to save a few of these View set-ups so you can quickly switch back and forth as needed?

If you’re thinking that it’s a good idea then I have to agree.

And… I’d bet you’re ready… Continue reading

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