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Archive for the ‘MS Office Help’ Category



Symbols In MS Word

Friday, November 19th, 2004

Symbols In MS Word

Have you ever found yourself trying to find a key on the keyboard that just doesn’t exist?

Let’s say that you’re trying to put one of these into your document…

Or, how about those cute little “pictures” that some people always seem to have at the right place in documents?

Maybe something like these?

Basically, anything that you need but just isn’t on the… Continue reading

Show Me More Tabs Please

Friday, November 19th, 2004

Show Me More Tabs Please

So, you’ve got a pretty large Excel workbook—lots of worksheets—and you find you’re spending a ton of time scrolling back and forth between the different sheets.

Some people like to use the old Ctrl + Page Up / Down to navigate between their sheets and some prefer the old “click on the tab” method.

The only problem with the click on the tab idea is… Continue reading

Move Or Copy?

Friday, November 19th, 2004

Move Or Copy?

Have you ever found that you have text in one MS Word document that needs to be either moved to or copied to another document?

What do you do?

I bet it’s the old copy / cut and paste with a lot of flipping back and forth between documents.

Looking for a quick way to get that text moved / copied without all the flipping between documents?… Continue reading

Super Quick Excel Charts

Friday, November 19th, 2004

Super Quick Excel Charts

That’s right, not just a quick way to Excel charts—but a super quick way to an Excel chart.

In fact, in just two quick steps you too can have a beautiful graph of your data.

Ready?

1. Select a cell in the data.

2. Hit the F11 key.

Poof!

Instantly Excel creates a chart sheet with the data already in column form.

If you’re looking for… Continue reading

It’s All Where You Click-Click

Friday, November 19th, 2004

It’s All Where You Click-Click

Here’s a few quick clicks that can open the formatting windows you need in MS Word.

If you double click on the ruler (top or left side) the Page Setup window will open.

A quick double click on the indent marker opens the Paragraph window.

And… a double click on the left side of the status bar will open the “Go To”… Continue reading

Save & Share The Search

Friday, November 19th, 2004

Save & Share The Search

So, you’re working in MS Outlook and you’re busy searching for this and that.

Do you ever find that you’re setting up the same (or similar) search criteria over and over again?

Wishing you could somehow keep the search criteria to save some much needed time?

Well, if you answered “yes” then you’re in luck because it turns out you can save your MS Outlook… Continue reading

Get A New One Now

Friday, November 19th, 2004

Get A New One Now

So, you know about Ctrl + N in MS Word—it gives you a new blank document based on the Normal template.

And Ctrl + N in Excel gives you a new blank workbook.

Plus—surprise, surprise—Ctrl + N in PowerPoint or Access will open the dialogue box for new presentation or database (respectively).

The next thought that comes to mind (at least my mind) is what… Continue reading

Embedded Fonts: Keep Your Documents Looking Good!

We constantly hear about news reporters “embedded” in the military to cover the war, well, how about a font embedded in your Word doc?

There is an ancient Chinese proverb that says, “He who creates a beautiful Word document is wise, but he who enables others to see that beautiful Word document is wiser still.”

Okay, it’s not really an ancient proverb. But… Continue reading

Arrow Keys and Word Processing Programs

Thursday, November 18th, 2004

Here’s a cool little arrow trick to try with word processing programs. Next time you’re using your arrow keys to go from one area of a sentence to another (left and right arrows), hold down your CTRL key.

Instead of moving one space at a time, you’ll go one word at a time.

If you’re using the up… Continue reading

AutoFormat In MS Word

Wednesday, November 17th, 2004

AutoFormat In MS Word

Ok, so if you’re with me here then you must be ready to get down to the business of MS Word’s AutoFormat.

So… let’s delay no longer.

Obviously, the very first step is to open the document that needs to be formatted.

Next you’re looking to start the AutoFormat feature—that’s the Format menu, AutoFormat choice.

The AutoFormat will open where you’ll need to make a few… Continue reading

Get Word To Do The Formatting For You

Wednesday, November 17th, 2004

Get Word To Do The Formatting For You

So, you’ve written a true masterpiece in MS Word… or maybe it’s a group project and you’ve all done your part to create the document.

Only one problem—formatting is all over the place!

I mean, different spacing, different headings and other such tragedies.

Obviously you could go through the document and make it all consistent by hand, or, you could let Word… Continue reading

Let The Light Shine

Wednesday, November 17th, 2004

Let The Light Shine

So, you’re working along in a program from the MS Office Suite, your little Office Assistant is politely standing by just waiting to give you a hand.

Now we all know that if you have a question you can simply click on the Assistant and try to get information you need through the online help it offers.

But, have you ever noticed while you were working… Continue reading

Outline It Now!

Wednesday, November 17th, 2004

Outline It Now!

Ever find yourself working in MS Excel and need a quick outline to a cell or group of cells?

You could go through the hassle of the whole “hands off the keyboard and onto the mouse” thing or…

You could highlight the cells to be outlined and try Ctrl + Shift + &.

Yep, that ‘s it—three simple little keys do the trick!

Want to remove the… Continue reading

Changing Your View

Wednesday, November 17th, 2004

Changing Your View

So, we’re all here and ready to take a look at changing MS Outlook views.

Let’s get right to it.

There are a couple of different ways to make changes to your MS Outlook view. Your method depends upon how you like to see things while you work.

If you prefer to see lists of what’s available and what’s been selected and its placement then you’ll probably… Continue reading

View It Your Way

Wednesday, November 17th, 2004

View It Your Way

Have you ever found yourself wishing that you had different information displayed in MS Outlook for email?

Yeah, me too.

There are just certain things I’m interested in seeing and some stuff I don’t care about at all.

If only it could be all my way.

Oh… but wait.

It can be my way!

With a few quick clicks I can set Outlook to give me… Continue reading

Saving The View

Wednesday, November 17th, 2004

Saving The View

We discussed how to make the changes to your views—which is really good—but do you find you’re making a lot of changes all the time?

Are you looking for a way to save a few of these View set-ups so you can quickly switch back and forth as needed?

If you’re thinking that it’s a good idea then I have to agree.

And… I’d bet you’re ready… Continue reading

See Them All At Once

Wednesday, November 17th, 2004

See Them All At Once

Are you an MS Outlook user who loves to sort your information down into many folders and likes to keep them all on the Outlook bar?

You’ve got to love the way the Outlook bar makes it so easy to jump between functions—but—I must say that I hate it when I get so many items in there that I’ve got to use the scrolling arrows… Continue reading

Word Art

Wednesday, November 17th, 2004

Ever notice how some people always seem to have documents that are a little more eye-catching?

You know what I mean; the people who always seem to have a little something extra on the page that gives it the perfect touch.

There’s a whole bag of tricks you can use to make your document look just right. One of the best is called WordArt. This little feature of MS… Continue reading

Cell References in MS Excel

Wednesday, November 17th, 2004

Cell References in MS Excel

Ever notice that when you’re copying a formula in MS Excel the cell references in the formula will change?

I’m sure you have. They do this because a formula uses the cell addresses as relative cell references. The cell names are “directions” for the cells to use in the formula. The cell containing the formula is the starting point for the “directions”.

This is awesome… Continue reading

Excel Cells Into MS Word

Wednesday, November 17th, 2004

Excel Cells Into MS Word

Have you ever tried to copy and paste cells from Excel to Word?

What happened?

I bet you went to Excel, highlighted the cells, copied the cells, went to Word, pasted the cells and poof! There they were.

Sounds great, doesn’t’ it?

Yeah, and it can be, but, if you’re using version 97 then there are some slight problems.

You might notice that you can’t… Continue reading

One After Another

Wednesday, November 17th, 2004

One After Another

Do you use the Drawing Tools in the MS Office programs frequently?

Have you ever used the same drawing tool repeatedly and found yourself aggravated with the need to turn the tool back on after each new shape?

Sure would be nice to be able to turn the drawing tool on and leave it on…

(Sorry, daydreaming again.)

Oh, but maybe not.

Did you know that it’s… Continue reading

Moving Toolbars in MS Office Applications

Wednesday, November 17th, 2004

Moving Toolbars in MS Office Applications

Have you ever noticed that when you use the View menu, Toolbars choice to display various toolbars that some of them “float” in the document?

That is, some of them open in a position around the edge of the file and others seem to open on top of the document.

The question that may occur to you is, “what do I do with these… Continue reading

Print Perfect The First Time

Wednesday, November 17th, 2004

How do you know when the document you’re working on is perfect and ready for printing? Have you ever used the scroll bars to navigate through a large file in the hopes of trying to see if everything is proportioned properly? This can be nearly impossible in a large Excel file. Or are you the person who prints a document over and over, making small adjustments each time, until an… Continue reading

The Replacements

Wednesday, November 17th, 2004

The Replacements

Did you notice in MS Word the Replace tab just behind the Find tab? Or in Excel and PowerPoint, did you notice the Replace button?

I bet you’re wondering what it’s all about?

It’s a great function to use in conjunction with the Find.

Let’s suppose that you finished a huge paper and just figured out that you spelled a name wrong, through the entire document, ugh…

What… Continue reading

Come Out, Come Out, Wherever You Are

Wednesday, November 17th, 2004

Come Out, Come Out, Wherever You Are

Sound familiar?

Does it bring to mind the childhood game of searching for someone hiding? Or perhaps it brings to mind a common problem…

A file so massive that you pretty much felt like you were playing hide and seek every time you needed to find a particular part of the file.

Unfortunately, “come out, come out, wherever you are” doesn’t really do… Continue reading

Many Changes With One Key

Wednesday, November 17th, 2004

Many Changes With One Key

So, you’re in the process of text formatting in MS Word and you’re getting frustrated.

You need to jump from place to place highlighting text, changing font type, size, bolding, underlining etc.

And, when you’re done with one highlighted section you can move on to the next and start all over again.

Aggravated and bored yet?

Yep, me too.

So, is there a way to… Continue reading

Excess Spaces Be Gone!

Wednesday, November 17th, 2004

Excess Spaces Be Gone!

We all know about the infamous “lead foot” and the speeding tickets the condition can cause… but have you heard of the “lead thumb”?

What’s that you ask?

Well, it’s the unfortunate condition some of us have that makes our thumb stay on the space bar a little too long. The result of the condition is all of those annoying extra spaces in our text.

I… Continue reading

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