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Archive for the ‘MS Office Help’ Category



Click, Click — Text Formatting Trick

Monday, November 15th, 2004

Click, Click — Text Formatting Trick

Many of you may be aware of the Change Case text options in the Format menu of MS Word. This wonderful feature will allow you to take text and, in one quick swoop, change the case of every letter to match your needs.

From the Change Case options, you can make text all lower case, all upper case, sentence case, toggle case or… Continue reading

Changing Directions – Part 2 – MS Excel

Well, now that we’ve looked at the options for turning text in MS Word, let’s move on to MS Excel.

Excel allows for a lot of flex in text direction. You’re actually allowed to set the text angle as opposed to the limited choices of vertical and horizontal offered by Word.

So, let’s get started.

The first thing you need to do… Continue reading

Quick Email Sorting

Monday, November 15th, 2004

Quick Email Sorting

You’re sorting through a huge list of email, wishing you knew of a quick way to find the specific one needed.

Smile :-)

There is!

To get MS Outlook or Outlook Express to sort email all you have to do is click!

When you’re looking at your inbox do you see the column titles at the top? The ones that label the columns at From, Subject, Received… Continue reading

Add A Little Color To Your Life

Monday, November 15th, 2004

Add A Little Color To Your Life

Ok, so maybe not exactly to “your life”, but would you settle for a little color added to your Excel worksheet tabs?

Yes?

Good.

Of course I’ve got to mention one small catch… this one wasn’t in Excel 97 or 2000. It seems to be an additional feature of the newer versions.

So, anyway, here’s the deal—you can now turn this…

Into… Continue reading

The Four Direction “Zoom” Scroll

Monday, November 15th, 2004

The Four Direction “Zoom” Scroll

Tired of the scroll bars in MS Excel?

Looking for a quicker way to move through the worksheet—one that doesn’t involve you dragging around the horizontal or vertical scroll bars?

If this sounds like it might be a handy thing to know then you’re in the right place, that is, if you have a scroll wheel on your mouse.

Click down on the scroll wheel.… Continue reading

Navigation Shortcuts for MS Word

Monday, November 15th, 2004

Navigation Shortcuts for MS Word

Here’s the picture: you’re working on the ultimate document, it’s a masterpiece! Too bad the masterpiece is also a nightmare. It’s easily the longest document you’ve ever edited and the navigation through all those pages is a huge headache. (Not to mention the back and forth, back and forth between the keyboard and the mouse.) Help!

Never fear, help is on the way. While these… Continue reading

MS Excel: A Quick AutoFit Solution.

Monday, November 15th, 2004

MS Excel: A Quick AutoFit Solution.

Have you ever been working in MS Excel and found yourself spending all kinds of extra time trying to manually adjust column width or row heights? Or are you one of the many people who simply skip a column whenever text gets too long?

Well, here’s one of the many solutions to these time-consuming problems.

AutoFit.

What’s AutoFit, you ask?

Well, it’s exactly what… Continue reading

Brrrr… It’s Cold in the Freeze Pane Zone

OK, so it’s not really that cold here, but the real question is, “What’s Freeze Pane?”

Well, to answer a question with questions, have you ever been frustrated while working in an MS Excel worksheet because you were so far down the columns that you no longer could see the column titles? Did you find yourself constantly scrolling up to make sure… Continue reading

Tear It Up

Monday, November 15th, 2004

Tear It Up

Have you ever been working in an MS Office application and realized that you kept accessing the same menu or palette of choices over and over and over again?

Ever wonder if there was a way to keep the choices open for a while (or maybe permanently)?

One quick way to tell is by taking a good look at the menu or palette when you open it.… Continue reading

Say it with Pizzazz!

Monday, November 15th, 2004

Have you ever needed a quick way to really make a statement stand out on a flyer, presentation, worksheet or some other document? (You know, a way to really catch their attention.) Are you tired of the plain old text boxes in MS Excel? Want a way to make text more interesting?

Do you want to turn this…

into this?

(Sorry, beginning to sound like an infomercial… Continue reading

Toobar Sizes

Monday, November 15th, 2004

Ever find yourself squinting at the buttons on the toolbars? Wish they were bigger?

Your wish is my command… Relief is just a few clicks away.

To begin you need to go to the Tools menu, Customize choice. (Or right click over any toolbar and choose Customize from the toolbar list.)

On the Options tab you should see the Large Icons choice. Check this box. Instantly you should see the… Continue reading

Taking Control of Your Menus

Monday, November 15th, 2004

Taking Control of Your Menus

Here’s the scenario:

You’re cruising through the menus in an MS Office program (version 2000 or newer). Maybe you’ve even upgraded recently. Anyway, you’re looking for that really cool thing you did a few months ago. Unfortunately, you can’t seem to find the right menu choice and you can’t remember exactly what you did the last time.

Suddenly you realize that your menus seem to… Continue reading

Just “Cruising” Through The Day

Monday, November 15th, 2004

Just “Cruising” Through The Day

Have you ever heard anyone refer to “cruising” when working in a program?

Were you wondering what in the world they were talking about? (I’m sure you figured it out that it had nothing to do with cars.)

Well, for many people, “cruising” on the computer means to slide through the menus in a program looking at the choices listed.

There are some people who… Continue reading

Give Me A Break!

Monday, November 15th, 2004

Give Me A Break!

Since we’re all here for the same reason—to find out all about MS Word’s section breaks—I’ll get right to the “how to”.

The most obvious step is to have a Word file open that would benefit from having different sections.

Once your file is open you’ll need to place your cursor at the point where you want to create a section break.

Now use the Insert… Continue reading

Paragraphs, Pages And Now There’s Sections?

OK, so we all have experience with paragraphs and pages in MS Word… but did you know you have further options for sub-dividing your documents?

No?

Well, let me fill you in.

According to Word’s online help, Sections are “a portion of a document in which you set certain page formatting options. You create a new section when you want to change such properties… Continue reading

Breaking the Connection of Word’s Headers and Footers

Here’s the scenario: you’re working in MS Word and it’s time to set up your header or footer information.

Everything is going well except there’s one small catch. (Isn’t there just always “one small catch”?)

Anyway… the document you’re working on requires different header or footer information at different locations. (Maybe you need the first few pages numbered with Roman Numerals and… Continue reading

White Space Be Gone In Word XP

Monday, November 15th, 2004

White Space Be Gone In Word XP

If you’re like me then you like to work in MS Word using the Print Layout view.

I simply like to be able to see my whole page—margins and all. I like to keep an eye on the layout of the document without always jumping to Print Preview.

Anyway, once in a while I find myself working on documents that have a lot… Continue reading

Stop the Open/Close Madness

Monday, November 15th, 2004

Stop the Open/Close Madness

You’re working in, oh, let’s say, MS Word and you need to switch to a new document.

Tell me. Do you close MS Word, saving the current file, and then open Word all over again? Are you one of the many people I see everyday who spends an unbelievable amount of time opening and closing the same files and programs over and over again?

Hopefully that’s… Continue reading

Landscaping in October?

Monday, November 15th, 2004

Landscaping in October?

Ever have a file that you wanted to print on the paper sideways or “landscape”? Not sure how to set landscape printing? Would you like to know? (Not a bad idea to to find out because even if you don’t need it now, it could come in handy in the future.)

If you’re in an MS Office Suite program, then you’re going to need to go to… Continue reading

Working With Multiple Files In MS Word Simultaneously

So, here you are feverishly working on several different MS Word files trying to read, copy / paste and type all at once.

You’re in file A, read a few lines, flip over to file B and type. Now over to file C, copy a paragraph, back to file B and now paste. Back to file A for another copy. Return to… Continue reading

Seeing Blue

Monday, November 15th, 2004

Seeing Blue

Are you one of the many people who find it easier to read light printing on a dark background?

Would you like to see the “light” in MS Word?

Word has the option of setting your screen to display a blue background with white lettering!

And I don’t mean actually changing text to white and the background to blue. No, this setting in Word that makes the color… Continue reading

Save vs. Save As… Is There A Difference?

Monday, November 15th, 2004

Save vs. Save As… Is There A Difference?

Ever find yourself thinking that exact question when you were trying to save your work? Is there a difference?

Yes, there is, but I think you knew that. I mean, why else would they both be listed in the File menu?

Well, to put it simply, Save will save the current file under the same name in the same location. (Meaning it… Continue reading

The “Save All”

Monday, November 15th, 2004

The “Save All”

Have you ever had several MS Word documents open at once and want to quickly save them all?

Maybe you’re going to close the program and would like to avoid the continual pop-up boxes asking you to save each document.

Or, maybe, you’re going to walk away from your computer for a few minutes and would like to quickly save everything “just in case”. You know how… Continue reading

Mouse-less Cell Formatting

Monday, November 15th, 2004

Mouse-less Cell Formatting

So, you’re working in MS Excel and you’ve got some cells to format. What do you do?

Oh, wait, I know.

You highlight the cell(s) to be formatted and then use the Format menu, Cells choice (or Ctrl + 1) to open the Format Cells window. This is followed by some “quality mouse time” spent scrolling through the choices until you find the right format.

What was… Continue reading

Above The Table

Monday, November 15th, 2004

Above The Table

Have you ever created a table in MS Word at the beginning of the document only to find that it was a mistake? Since you began this document you’ve re-thought the layout and some text just has to go above that table.

But, of course, you’re learning the hard way that MS Word isn’t going to easily cooperate.

Every time you try to get to the top… Continue reading

Creating Custom Shortcut Keys In MS Word

Monday, November 15th, 2004

Creating Custom Shortcut Keys In MS Word

Are you a keyboard enthusiast who finds yourself constantly wishing you had a shortcut key combination for one thing or another? Maybe a keyboard combination for the “Save All” trick from Tuesday’s newsletter?

If your answer is “Yes!” and you’re a Word user then this is a tip for you. (I tried this in Excel and PowerPoint and couldn’t find it—but it’s still… Continue reading

Let’s take a quick minute to expand on last Tuesday’s (11-2-04) “Save All” tip.

Last week we discussed that when you hold the Shift key down and go to the File menu you get a new command on the menu, “Save All”.

Take a look at the command just above Save All…

See it?

Close All works pretty much like you’d expect. It will close all open… Continue reading

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