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Archive for the ‘MS Office Help’ Category

Paragraphs, Pages And Now There’s Sections?

OK, so we all have experience with paragraphs and pages in MS Word… but did you know you have further options for sub-dividing your documents?


Well, let me fill you in.

According to Word’s online help, Sections are “a portion of a document in which you set certain page formatting options. You create a new section when you want to change such properties… Continue reading

Breaking the Connection of Word’s Headers and Footers

Here’s the scenario: you’re working in MS Word and it’s time to set up your header or footer information.

Everything is going well except there’s one small catch. (Isn’t there just always “one small catch”?)

Anyway… the document you’re working on requires different header or footer information at different locations. (Maybe you need the first few pages numbered with Roman Numerals and… Continue reading

White Space Be Gone In Word XP

Monday, November 15th, 2004

White Space Be Gone In Word XP

If you’re like me then you like to work in MS Word using the Print Layout view.

I simply like to be able to see my whole page—margins and all. I like to keep an eye on the layout of the document without always jumping to Print Preview.

Anyway, once in a while I find myself working on documents that have a lot… Continue reading

Stop the Open/Close Madness

Monday, November 15th, 2004

Stop the Open/Close Madness

You’re working in, oh, let’s say, MS Word and you need to switch to a new document.

Tell me. Do you close MS Word, saving the current file, and then open Word all over again? Are you one of the many people I see everyday who spends an unbelievable amount of time opening and closing the same files and programs over and over again?

Hopefully that’s… Continue reading

Landscaping in October?

Monday, November 15th, 2004

Landscaping in October?

Ever have a file that you wanted to print on the paper sideways or “landscape”? Not sure how to set landscape printing? Would you like to know? (Not a bad idea to to find out because even if you don’t need it now, it could come in handy in the future.)

If you’re in an MS Office Suite program, then you’re going to need to go to… Continue reading

Working With Multiple Files In MS Word Simultaneously

So, here you are feverishly working on several different MS Word files trying to read, copy / paste and type all at once.

You’re in file A, read a few lines, flip over to file B and type. Now over to file C, copy a paragraph, back to file B and now paste. Back to file A for another copy. Return to… Continue reading

Seeing Blue

Monday, November 15th, 2004

Seeing Blue

Are you one of the many people who find it easier to read light printing on a dark background?

Would you like to see the “light” in MS Word?

Word has the option of setting your screen to display a blue background with white lettering!

And I don’t mean actually changing text to white and the background to blue. No, this setting in Word that makes the color… Continue reading

Save vs. Save As… Is There A Difference?

Monday, November 15th, 2004

Save vs. Save As… Is There A Difference?

Ever find yourself thinking that exact question when you were trying to save your work? Is there a difference?

Yes, there is, but I think you knew that. I mean, why else would they both be listed in the File menu?

Well, to put it simply, Save will save the current file under the same name in the same location. (Meaning it… Continue reading

Mouse-less Cell Formatting

Monday, November 15th, 2004

Mouse-less Cell Formatting

So, you’re working in MS Excel and you’ve got some cells to format. What do you do?

Oh, wait, I know.

You highlight the cell(s) to be formatted and then use the Format menu, Cells choice (or Ctrl + 1) to open the Format Cells window. This is followed by some “quality mouse time” spent scrolling through the choices until you find the right format.

What was… Continue reading

The “Save All”

Monday, November 15th, 2004

The “Save All”

Have you ever had several MS Word documents open at once and want to quickly save them all?

Maybe you’re going to close the program and would like to avoid the continual pop-up boxes asking you to save each document.

Or, maybe, you’re going to walk away from your computer for a few minutes and would like to quickly save everything “just in case”. You know how… Continue reading

Above The Table

Monday, November 15th, 2004

Above The Table

Have you ever created a table in MS Word at the beginning of the document only to find that it was a mistake? Since you began this document you’ve re-thought the layout and some text just has to go above that table.

But, of course, you’re learning the hard way that MS Word isn’t going to easily cooperate.

Every time you try to get to the top… Continue reading

Creating Custom Shortcut Keys In MS Word

Monday, November 15th, 2004

Creating Custom Shortcut Keys In MS Word

Are you a keyboard enthusiast who finds yourself constantly wishing you had a shortcut key combination for one thing or another? Maybe a keyboard combination for the “Save All” trick from Tuesday’s newsletter?

If your answer is “Yes!” and you’re a Word user then this is a tip for you. (I tried this in Excel and PowerPoint and couldn’t find it—but it’s still… Continue reading

Let’s take a quick minute to expand on last Tuesday’s (11-2-04) “Save All” tip.

Last week we discussed that when you hold the Shift key down and go to the File menu you get a new command on the menu, “Save All”.

Take a look at the command just above Save All…

See it?

Close All works pretty much like you’d expect. It will close all open… Continue reading

Three Key Range Highlighting in MS Excel

Monday, November 15th, 2004

Office Tip of the Day

Three Key Range Highlighting in MS Excel

Have you ever found yourself playing the highlighting game in MS Excel? You know, where you’re trying to highlight with the mouse and find the file flying by creating incredibly huge highlighted areas?

Many of you may know lots of keyboard tricks for highlighting using the Shift key combined with the arrows, Page Up, Page Down, Home and… Continue reading

The Mouse-less Right Click

Monday, November 15th, 2004

The Mouse-less Right Click

There are many people who are new to the right click menus that my tips are always referring to.

These right clicks are great for everyone who’s comfortable with the mouse. And many people aren’t even remotely interested in trying to remember all the key combinations necessary to replace all the stuff the that right click can do.

But what about the rest of you? The… Continue reading

Aren’t Those Characters Special?

Friday, November 12th, 2004

Have you ever needed a symbol or some other special character like the degree symbol, the small square checkbox, the copyright symbol, etc.? Well, they’re tucked away in a folder that, once you know where to look, is easy to get to and use.

Here’s How:

Hold the Windows key and hit the R key (Win+R). In the Run box that pops up, type charmap

This will work in all… Continue reading

Opening old files

Thursday, November 11th, 2004

I have old disks laying around with important stuff on them but the software that created them is no longer around. Am I out of luck?

In many cases, the info on the disk(s) seems like it’s inaccessible with newer machines. Maybe the software that created it is no longer in existence, or it’s just an odd ball format.… Continue reading

MS Word File recognition

Wednesday, November 10th, 2004

Help! I created a document in MS Word, but now Word doesn’t “see” it anymore. I can go to My Documents folder and it’s there, but when I try to open it in Word, I can’t seem to find it – or any other word document for that matter. What’s going on?

My guess? It’s a filter problem.

No, not… Continue reading

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