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Archive for the ‘MS Office Help’ Category



Change the Default Text Wrap Settings in Word

Thursday, December 23rd, 2010

MS Word: Why Does Inserting A Picture Always Cause Such a Mess?

Okay, so maybe it’s not a complete “mess”, but if you’re not familiar with the interactions of text and pictures in a Word document then, it probably feels that way to you.

After you insert a picture, you suddenly find yourself looking at this great big huge gap between two lines of… Continue reading

Sending Distribution Lists in Outlook

Thursday, December 23rd, 2010

You know that person who e-mails everything so efficiently using distribution lists?

And… what are you doing?

Choosing each person individually for each message you send?

Maybe you’re searching out a previously sent message that went to the right group of people, creating a forward message, clearing out the old content of the message and then composing the new e-mail?… Continue reading

MS Office: Think Twice, Cut Once

Tuesday, December 21st, 2010

Undo – Redo – Undo – Redo… I don’t know about you, but I find that I tend to use that cycle of events a lot when I’m putting finishing touches on things… especially on one of my “picky” days when everything has to be perfect.

Anyway, it’s a great feature, and I’m sure that I’m not the only one using it.

However, did… Continue reading

How to Use the Ribbon in MS Office

Friday, December 17th, 2010

If you made the transition to the Ribbon User Interface when Office 2007 was released, the upgrade to Office 2010 really wasn’t a big deal for you.

There are changes, but not in a way that gives you that “I’m lost” feeling so many people felt with their beginning efforts in Office 2007.

But, if you’re one of the many who didn’t use Office… Continue reading

Selective Formatting in Excel

Thursday, December 16th, 2010

Ever find that you need the column width from one column transferred to others without all the data and other formatting?

Maybe the width you need is in a column formatted as bolded text and, while the width needs to be transferred, the rest doesn’t. In a case such as this the old Format Painter won’t help as much as we’d like it to, since it transfers… Continue reading

Enabling Macros in Word 2010

Tuesday, December 14th, 2010

Don, from Roanoke VA asks:

I’ve got a problem with the MS Word 2010 application. Every time I open the program I get a security warning just below the ribbon stating that macros have been disabled (click enable content.) Could you explain this macro, and how do I make this action enabled by default. I can’t seem to find a solution under the file tab>options.

Bullet Points in MS Word

Tuesday, December 14th, 2010

When you’re at the end of a bulleted or numbered list, what do you choose to do?

I mean we all know what happens… you enter the last item and hit the Enter key… and there’s yet another bullet or number.

Most people I’ve watched in this situation start up with the Backspace key and often end up hitting it one too many times… Continue reading

OK, so all of the MS Office 2007 & 2010 users have come to deal with the fact that the menu & toolbar system is gone and in its place we have the Ribbon.

It’s a rather large “gadget” and takes quite a bit of screen space.

Many have learned to live with it “as is” but others have learned to minimize it.… Continue reading

Converting Images to Text

Friday, December 10th, 2010

Daniel, from Florida asks:

I’m able to copy documents I’ve typed on Word into the body of an (AOL) e-mail but I can’t copy any text that was scanned into my computer. How do I copy scanned documents into the body of an e-mail? I’m not talking about an attachment.

Converting Images to Text

Today, everything seems to be about speed. There… Continue reading

Preventing Data Loss in MS Outlook

Thursday, December 9th, 2010

You may be backing up your Outlook files frequently so that you can recover the data – emails, contacts, calendars, tasks, and more – whenever you reinstall MS Outlook after a format of System Drive. This article offers you a tip that will allow you to set up your MS Outlook once and forget about backing up the contacts, emails, etc.

NOTE: This tip is applicable only… Continue reading

MS Outlook: Calendar Time Intervals

Thursday, December 9th, 2010

When you’re using MS Outlook’s calendar, do you find yourself staring at those 30 minute time slots provided, and wishing that it had more detail to it? Less detail?

Maybe your life goes at an amazing pace, and you need to see detail at smaller time intervals…

Or, maybe you end up with long appointments in your calendar and really don’t even need the… Continue reading

Using Gridlines in MS Word

Tuesday, December 7th, 2010

When you’re trying to finalize the appearance of a document, do you find yourself hoping that everything is lined up correctly?

I mean, is that picture or shape really lined up with the text or some other object?

We do have the horizontal and vertical rulers to work with, but if you’re trying to align many different items, it can take a lot of… Continue reading

Tweaking Templates in MS Office

Friday, December 3rd, 2010

Many of us have a template or two that we use all the time.

Of course, the first thing we do upon opening the template is to make a few changes to the layout or text.

We make those changes again, and again, and again, and again…

Well, you get the idea…

With the endless work of changing… Continue reading

Drag and Drop into a Subfolder

Thursday, December 2nd, 2010

We all know that a little plus sign in front of the folder indicates that there are other folders contained inside.

We also know that if we click the plus sign, the folder will expand to show us the subfolders it contains.

The plus sign becomes a minus sign and clicking that will collapse the view back to where we… Continue reading

Viewing PowerPoint Presentations

Wednesday, December 1st, 2010

Monica, from Wisconsin asks:

I can’t open PowerPoint presentations that come in my e-mails. I tried the PowerPoint Viewer, but it’s not working, either! What am I missing?

Having problems opening a PowerPoint slide show/presentation that’s been e-mailed to you? Don’t worry, you’re not alone. If you are one of the many experiencing this problem, follow these steps to finally get that… Continue reading

Date and Time Help from MS Outlook

Tuesday, November 30th, 2010

Let’s talk about setting start and finish dates and times in an Outlook task or appointment.

When you start a new task or appointment, Outlook defaults to the current date and time.

However, you need a different date than the one placed there by default. And while many people probably just type in the date they need, what if you’re not sure of the… Continue reading

Quick Steps in MS Outlook

Friday, November 26th, 2010

Today I’d like to discuss one of my favorite features in Outlook 2010 – the Quick Steps feature found on the Home tab of the Ribbon.

This handy little gem can be tailored to allow you to move messages around, categorize them, flags, create appointments from them… all with a single click.

Yes, you read that correctly… Continue reading

MS Office: AutoRecover Unsaved Documents

Wednesday, November 24th, 2010

The other day, we discussed the AutoRecover feature of the 2007 & 2010 Office Suite of programs and the advantages of a backup system for unexpected and unstoppable closures of a program.

Well, for those of you with Word, Excel or PowerPoint 2010 I’d like to extend that discussion to a feature that I consider to be a bonus of AutoRecover… … Continue reading

AutoRecover in MS Office

Tuesday, November 23rd, 2010

The power goes out…

The program stops responding…

You entire system crashes…

Whatever the cause, you just had the program close unexpectedly and your work is gone… gone… gone…

Or maybe not.

If you’ve got the AutoRecover feature active, then you might be in for a pleasant surprise!

With the AutoRecover feature… Continue reading

Viewing Multiple Features in Outlook

Friday, November 19th, 2010

Do you use more than one feature of MS Outlook on a daily basis?

Maybe you like to have the Inbox right there for quick information but at the same time you need access to your calendar almost as often.

Tired of switching from one to the other?

I know that in the past, we’ve covered using the Ctrl key to… Continue reading

Converting Text to a Table in Word

Thursday, November 18th, 2010

We’ve all done it – we’ve begun typing up a list of items and then realized too late that we should have put it into a table…

Using a table to organize and present our information is often an easy way to accomplish our task.

At any rate, back to that already typed list of information… what do we do?

Retype… Continue reading

Finding Merged Cells in Excel

Tuesday, November 16th, 2010

I don’t know about you but, when I’m using MS Excel, I’m always merging cells to make everything look “just right”.

The problem is that once cells are formatted that way, there are a lot of things you may try to do with your worksheet that will not work with cells merged.

So, now what?

Well, I usually find myself separating… Continue reading

MS Word: Mix and Match Labels

Friday, November 12th, 2010

Do you use MS Word for labels?

Ever need to print different labels on the same sheet? (I know I do it all the time at work. I never seem to need 30 of the same thing and I rarely use them for addresses).

Have you figured out how to get Word to give you a blank sheet of labels to work with or are… Continue reading

Dimming Text in PowerPoint

Thursday, November 11th, 2010

If you’re a regular user of PowerPoint animations, then I’m sure that you’ve used some sort of effect when introducing a list of text.

You know what I mean… you’ve got a list of 5 things and each one will slide in on their own click.

This is great because your audience can’t spend their time ignoring you and reading ahead. (Well OK… the… Continue reading

Undo a Move in Outlook

Tuesday, November 9th, 2010

I don’t know about you, but I tend to go through my e-mail messages and then “sort” them. You know, delete it or move it to some folder or another.

When moving messages, I simply drag and drop them into their new location using the folder list.

The problem is that I inevitably drop some into the wrong location.

Usually I… Continue reading

When you use MS Word, do you find yourself updating the exact same information in many different files?

For example, maybe you have a weekly sales figure that is put into several different Word files each week.

Do you open all the files and change the information in each and every one? Even with a copy and paste process it still can take quite… Continue reading

Did you know that you can view multiple presentations at the same time in MS PowerPoint?

It’s not a bad thing to know when you’re trying to compare presentations, or moving items from one to another.

To accomplish this goal, we’re going to need to open all the presentations… obviously, the more you open, the smaller they’ll appear on the screen, so be sure… Continue reading

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