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Archive for the ‘OpenOffice’ Category



Selecting Blocks of Text in OpenOffice Writer

Wednesday, February 16th, 2011

OpenOffice.org Writer: Not Your Usual Selection Shape

When we select text in OpenOffice.org Writer, we’re used to the selection starting at one point and then proceeding down (or up, depending upon the way you drag your mouse) across entire lines… like this:

But what if

OpenOffice.org Writer: Hyphens and Spaces Can Be Non-Breaking or Optional?

When you’re writing a document and you see the program split something like a date between two lines, do you ever wonder how to prevent that from happening?

Let’s face it… this looks just plain weird

……………………………………………. Monday, July

4, 2011 ……………………………………………………

You could play with

Superscript and Subscript

Thursday, February 10th, 2011

Franklyn asks:

When writing email, there are times I would like to use a superscript (degree F) and subscript (H2O). Is there a way to have them available?

Franklyn, if you’re using Microsoft Word or Outlook 2007 or 2010, you can easily add either superscript…

While many people I work with like the “red squiggly lines” underneath misspelled words, I also know quite a few who hate them.

I like them because I just fix my mistakes as I go, whenever possible, however I’ve watched many people totally ignore them and run the Spelling and Grammar check at intervals throughout the writing process.

Default Formatting in OpenOffice Writer

Monday, February 7th, 2011

OpenOffice.org Writer: Back to the Beginning with the Formatting

While I can’t speak for everyone, I know that there are times when I sit back, take a good look at my document and think… What was I thinking when I did that, and that, and that????

OpenOffice.org Writer: Just Add It to My Tab



If I’ve seen it once, I’ve seen it a thousand times… When someone wants to tab let’s say 3 inches into a document they use the default half-inch tabs and hit the Tab key 6 times!

Don’t get me wrong, it works

OpenOffice.org Writer: Oh Man, I Should Have Used a Table!

While I cannot speak for
everyone, I know that there have been many times that, after setting up information
in a word processing document, I find myself wishing I had used a table
instead of a list of text.

If the list is long and
complicated or really more of… Continue reading

Playing Space Invaders in OpenOffice Calc

Wednesday, January 19th, 2011

OpenOffice.org Calc: Taking
A Break for a Little Fun

Ok, so I’ll admit it right
from the start – this tip is for fun, not for productivity…

But who’s not for a little
fun once in a while?

Buried within the code of
OpenOffice.org’s Calc program is a favorite game from days gone past.… Continue reading

Customizing OpenOffice Menus

Monday, January 17th, 2011

OpenOffice.org: I Can
Customize the Menus Too?

Yep.

It’s as simple as customizing
your toolbars. The result can make your life a bit easier, not to mention more
efficient, when you’re working.

Worth a minute or two to
investigate?

Yeah, I thought so too.

Start in the Tools menu with the… Continue reading

Using the Format Paintbrush in OpenOffice

Wednesday, January 12th, 2011

Here’s one of the most useful
items that I’ve ever found in the programs of any office suite… it’s the Format
Paintbrush.

This little gem can save
you tons of time when it comes to formatting fonts, cells, paragraphs, etc.

Here’s how it works.

Let’s say you’ve got some
text that you’ve spent a lot of… Continue reading

Switching Views in OpenOffice Impress

Wednesday, January 5th, 2011


When we create presentations,
the software can show us a variety of views – we can see each slide in
the Normal view for editing, we can access an Outline view of our presentation
content, there’s the Notes view where we can add our extra info that doesn’t
go to the audience… well, you get the idea.

There are a variety of… Continue reading

The Function List in OpenOffice Calc

Monday, January 3rd, 2011

OpenOffice.org Calc: Using the Function List without Opening the Function Wizard

Sometimes you know what you want to do with your data, but you just can’t seem to remember the name of the function that does what you need.

If you open the Function Wizard (which is basically a dialog box for inserting functions) via the Insert menu, you’ll find that while it… Continue reading

Printing a Worksheet in OpenOffice Calc

Thursday, December 30th, 2010

A really simple thing like altering your hard copy could save you a lot of editing time and prevent quite a few headaches during the time you do spend editing the worksheet. Continue reading

I’m sure by now you’ve noticed that OpenOffice.org programs have a Word Completion feature where it learns the longer words you often type, and will suggest them as you’re working.

Once the program recognizes the word, it will suggest a completion for you by displaying the rest of it as highlighted text. If you keep typing nothing will happen to your document but if the word you need pops… Continue reading

Using Symbols in OpenOffice

Wednesday, December 1st, 2010

We all know that every once in a while, a document must have a symbol inserted… such as copyright symbol, trademark symbol, basic arrows and a variety of things that aren’t on the keyboard.

If you’ve used Microsoft Office, then you actually went in search of the “Symbols”… using that exact term to find them.

Problem

Finding Recent Documents in OpenOffice

Wednesday, November 24th, 2010

Today I’d like to look at a very useful feature that is quite often overlooked… the Recent Documents list in the file menu.

Recent Documents works just like it does in your Windows Start menu.

It’s a list of the latest files to have been edited and to open

OpenOffice: Editing PDF Files

Wednesday, November 17th, 2010


So we already know that OpenOffice allows us to save our files in PDF form, which is an excellent feature, but what do you do when you have a PDF that needs to be edited?

Oh wait, we don’t do that without spending lots of money on programs for just that purpose… or do we?

While I’m positive that those expensive programs are excellent for… Continue reading

OpenOffice Writer: Click and Type

Monday, November 15th, 2010

I can’t speak for anyone else, but I know that I absolutely hate trying to get to a lower location in my document when the only way to get there is to enter a bunch of empty lines… what a waste of time.

A while ago Microsoft worked into its programs a handy little feature that would allow you to double-click

Using Wizards in OpenOffice Writer

Wednesday, November 10th, 2010

If you’re looking to create a letter, fax or agenda in OpenOffice.org Writer, then you might want to take a look at this…

OpenOffice.org has included Wizards (a series of dialog boxes where you choose settings in a step-by-step manner to create whatever type of document that particular wizard produces) that will allow you

OpenOffice.org: A Shortcut Key for Every Occasion

If you’re a person who prefers keyboard shortcuts over using the mouse, today’s tip is a must read for you!

Have you ever caught yourself wishing for a key combination to accomplish a task while using any of the OpenOffice.org programs?

I

Sending Email in OpenOffice

Monday, November 1st, 2010

Everyone has at one time or another needed to send a file that’s currently being edited to someone in an e-mail.

What did you do?

Did you save the file, start a new message, attach the file (which we all know involves a couple of steps too) and then save it?

If you could

File Paths in OpenOffice

Monday, October 25th, 2010

Ever wonder where OpenOffice is storing your important files, like the AutoCorrect file that contains all your customized settings.

Or how about your gallery information… after all, you’ve added some to that too.

Then there’s your location for template storage and the AutoText file with all your customizations.

You may just want to know where these are kept – you never know when you’ll need to back… Continue reading

Setting Undo Options in OpenOffice

Wednesday, October 20th, 2010

We’ve all done it – we’ve all found ourselves unhappy with the effects of changes made in a document. More than that, we’ve all been unhappy on more than one occasion about more than just the last change – more like the last 15 changes…

That’s where the old “Undo” feature comes into play. (Ctrl + Z or the Edit menu, Undo choice or the

Changing the Default Save in OpenOffice

Wednesday, October 13th, 2010

By default, OpenOffice saves files in an OpenOffice format, which can lead to problems when these files are sent to users of other brands of office software.

One way to get around this is to use Save as… to save individual files in different formats. Or, you can change the settings to save all OpenOffice documents in a different format. That’s what we’ll be doing here. For example, if… Continue reading

Finding Recent Files in OpenOffice

Monday, October 11th, 2010

If you’ve ever been a regular Microsoft Office user, then you’re probably pretty used to seeing a list of recently used files and the bottom of the File menu / Office Button / File tab of the Ribbon.

When you started working with OpenOffice you may have tried that trick and come up empty.

Take a look for yourself:

Nope, no files listed at the… Continue reading

Is My OpenOffice Up-to-Date?

Monday, September 27th, 2010

Ever wonder if you’re running the most up-to-date version of OpenOffice or its extensions?

Is your program automatically checking for updates, or are you expected to check?

How can you

Finding Templates At Openoffice.org

Monday, August 2nd, 2010

Many of us love to use templates when we work.

I mean, what could be better than opening a file and having the setup right there ready to go?

So the first question you may ask with OpenOffice is, where in the program do I access them?

Good first question, and

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