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Change Case Rotation

Thursday, November 5th, 2009 by | Filed Under: MS Word

Many of you may be aware of the Change Case text options in the Format menu or Home tab of the MS Word Ribbon. This wonderful feature will allow you to take text and, in one quick swoop, change the case of every letter to match your needs.

From the Change Case options, you can make text all lower case, all upper case, sentence case, toggle case or title case.

In older versions of Word you’ll need to make a choice in the dialog box and click OK.


In Word 2007 you’ll simply need to choose your formatting option from the list provided by the Change Case button on the Home tab.


It’s a nice feature and it works perfectly, but wouldn’t you like an even quicker way?

Yeah, everybody always wants to get the job done a little bit faster. I know I do!

So, here’s a quick keyboard version of the Change Case feature.

Highlight your text to be changed and hit Shift + F3.

Don’t like the case format you get?

No problem. Hit Shift + F3 again.

Poof! The text will change again. (Still don’t like it? Then keep up with the Shift + F3 thing. It will just keep rotating through the Change Case options until you find the one you need).

Wait, there’s more! Here’s a bonus to the whole Change Case thing.

There’s actually two different types of all caps. That is, if you know how to tap into the other set, known as small caps.


Next question: How do we get the small caps?

That’s a good question and fortunately, it’s easy to answer.

When you’ve got something that needs to be emphasized (but not screamed at the reader), you’ve got something that’s a good candidate for the small caps format.

To change text to small caps first highlight the text to be changed and then press Shift+ Ctrl + K on your keyboard. This will take your lower case typing and turn it into small caps. If you hit the key combination again, it will return your text to lower case characters.

Just as a little warning… I don’t want anyone thinking that they “broke” something when trying out the small caps.

  • If you change text into small caps, decide it’s not what you want and start with the Shift + F3 rotation you’ll find that small caps will replace the lower case option for that text.

    That’s it. Just another super quick way to get your point across, without over emphasizing!

    ~ April

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