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Change Default Save in MS Office

If, for whatever reason, you’re using the MS Office 2007 or 2010 programs and always need to save files in a format different from the default then I’d bet that you’re tired of forgetting to make that change.

I don’t know about you, but I just enter a file name and hit the enter key… changing the file type is the last thing I think of.

In fact, since I personally don’t do this type of save very often I usually think of it as I see the Save As window closing. (You can just insert your own text to imagine what I’m thinking as I restart the process.)

But, if it’s something you do pretty much every time, then you might be interested in knowing that you can change the default format for saving new files.

To make this change, you need to go to the program’s Options dialog box via the Office Button (2007) / File tab of the Ribbon (2010) then click the program’s Options button.

Next you need the Save category of the Options dialog window.


The first thing you’ll find is “Save files in this format” with a drop-down list.


You’ll see that it’s quite a long list to choose from – the same as you’d find in the usual saving process. This particular list is for Excel but each program comes with its own possibilities.

Choose the format you need and click OK.

And that’s it… from now on when you save a new file it will by default be in the format you chose.

Oh, and don’t worry, the Save As dialog window still works the same – you can choose a different file format for any individual file you need.

~ April