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Changing the Default Font in Microsoft Word

Friday, December 16th, 2011 by | Filed Under: MS Office Help, MS Word

Jean from Colorado writes:

Is there a way to change the default font in MS Word permanently? I’ve tried in the past, but it always goes back again. It’s very frustrating!

Great question, Jean. Depending what type of work you’re doing, you may be required to write in a certain font style and size. For instance, the newer versions of Microsoft Word use Calibri size 11 as the default font, so many people are trying to make it the “standard” font as opposed to the previous standard, Times New Roman size 12, that most of us have grown accustomed to over the years.

Having to change the font type and size can be quite frustrating — especially if you need to do it each and every time you open up Microsoft Word. Luckily, there’s a quick, convenient way to do this and make it last!

Start by opening up Microsoft Word (this tutorial will be using Microsoft Word 2000) and select “Format” followed by “Font” in the toolbar.

Next, change the font, size and any other setting you’d like to make the default. Once you’re happy with your changes, click the “Default” button.

Upon clicking the “Default” button, Clippy or another Office Assistant will pop up and confirm that you’d like to change the default font. This may be one of the few times you will ever be happy to see Clippy, so enjoy it while it lasts! Quietly thank your rarely-loved Office Assistant and click “yes”.

Now it’s time to save this default font. You may think you’re finished, but you’re not — without this final step, your default font will not automatically load into other documents.

All you need to do is hold down the “Shift” key on your keyboard while clicking “File” on your toolbar. This will bring up a hidden option, “Save All.” Click on it to add the default setting to all documents.

And you’re done! If you ever need to change the default font back, simply follow these instructions again. Don’t forget to “Save All”!

~Chad Stetson

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5 Responses to “Changing the Default Font in Microsoft Word”

  1. Howard Bretman says:

    It was great to get this tip I did not know that you had to hold the shift key down to make it permanent. I was pleased to see that someone other than me is still using Word 2000. This version does all I need and more and I cannot see any point in upgrading. It actually seems to work better in Windows 7 than newer versions do.

  2. PEARL says:

    I have word 2007 and cannot follow above instructions as the tool bar is not as shown and/or completely different, what should I do?

  3. Ricki Allen says:

    This ok fine, but how would you do this with the newer versions which uses ribbons and do not have the same menu layout as the older versions.

  4. Colane says:

    All well and good, but in Office Word 2010, there is no SAVE ALL option. Could you please send me the steps for 2010? Thanks so much.

  5. shamsa says:

    I am using office 2007 so how could i get that save all option in that

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