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Create a Distribution List in Outlook

Tuesday, March 8th, 2011 by | Filed Under: E-Mail Help, MS Office Help, MS Outlook

Benson in Austin TX asks:

I am organizing a class reunion. In the next 3 months, I’ll accumulate at least 200 new email addresses that I’ll use only once or twice. I use Outlook and don’t want it to conflict with my regular personal/business address book? Is there a way to do this?

Benson, the easiest way is to create a new distribution list in your address book. You didn’t mention which version of Outlook you’re using, and the methods for creating distribution lists are apparently at least slightly different in each version. These instructions are for Outlook 2007.

In Outlook, click on File and point to New. Click on Distribution List in the submenu.

This will bring up the Distribution List dialog box, where you can name the list and begin adding addresses. If there are people in your existing address book you’d like to add, just click the Select Members button, if you want to add new addresses, click the Add New button.

When you’re done, click Save and Close in the upper left corner. To access this address book, just click on the Address Book button on the Outlook toolbar and the new distribution list will appear in bold in your Address Book Contacts list. Just double click to open it, and names can be added or information edited from there.

When this Distribution List is no longer needed, double click on it, just as you would to add or edit names, and click the Delete button. It will then disappear from your address book.

And your Address Book is the same as it was before the reunion. Thanks for the question, Benson.


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4 Responses to “Create a Distribution List in Outlook”

  1. Peter Cunningham says:

    I am of the impression that group lists are limited to 100 addresses. Is the count number of 100 an ISP restrictiion that varies with ISPs? I am using Outlook 2003 and Comcast. That combo has a limit of 100. Can you elaborate please?

  2. Reb Allen says:

    I have a simple solution. In my word processor I have 4 lists of email addresses in one file. I merely select the list that I wish to use, and copy it to the email I am sending, in the BBC section, and put my address in the TO section. That way, I do not have to type all those addresses, and they are not visible to any snoopers. It is also easy to add or delete any addresses as I desire.


  3. Benson says:

    Actually there’s a better way. I didn’t want to add 200 names to my normal address book. Instead of a Distribution list, I created a new completely new address book. Using Outlook 2007, I click on personal folders, under that click on drop down box: Folder Containing- select Contact Items. Give it a name and now you have a new address book. But, now I worry about an email with 200 email addresses on it being identified as spam…is this a posibility?

  4. Linton says:

    Could someone help me to make a list in Outlook 2010?

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