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Cropped Pictures In Word 2010 Don’t Save

Sunday, April 7th, 2013 by | Filed Under: MS Office Help, MS Word, Photo Editing
 
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Betty from Aledo, TX writes:

I frequently download graphics and photos then crop them to use in my Word 2010 documents. I would like to save just the cropped version and do not need to be able to “uncrop” or restore them to their originals later. Is there a way to save the document with just the reformatted version of my graphic?

Answer:

I am not 100% sure which way your question is directed so I’ll address both possibilities: If you’re cropping the photo inside of Word and the original image still exists or if you’re cropping the photo outside of Word but the original image isn’t edited, just a copy cropped version saved.

Cropping Inside of Word:

If you’re inserting a photo by using the insert tab and using Word’s built-in crop tool, your original picture file will not be altered. Word saves the image as part of the document, so once you’re done cropping and saving your document, you can go back to Windows Explorer and right-click the original picture file and click delete to get rid of it.

Cropping Outside of Word:

If you are using a photo editing program to crop your file before inserting it into Word, you may be saving a copy instead of overwriting the original file. When you’re done cropping your image in the image editing program. click File then Save As, click on the original image file and click Save. A box will come up prompting you to overwrite or replace the original, click Yes. Now when you insert the image into your word document, both the original image file and the one saved into your word document will be the same.

-Tim 

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4 Responses to “Cropped Pictures In Word 2010 Don’t Save”

  1. Rudi says:

    In response to the question in this post:

    I frequently download graphics and photos then crop them to use in my Word 2010 documents. I would like to save just the cropped version and do not need to be able to “uncrop” or restore them to their originals later. Is there a way to save the document with just the reformatted version of my graphic?

    You can save the document with just the reformatted version of my graphic if you first use the “Compress Pictures” button on the Pictures Contextual Ribbon. This button removes the cropped parts of the image from memory so that it cannot be “uncropped” again.

  2. Midlandman says:

    I think Betty is asking how to save a Word document so that any images that were cropped inside Word cannot be un-cropped at a later time. This is the second of two problems with “photo-editing” in Word: the first is that no file-size reduction is achieved by cropping in Word since it retains an unaltered version within the document and merely displays a smaller image. Like Access this can lead to considerable file-bloat, though thankfully in Word this is not as serious as with Access.

  3. Jennifer says:

    Use Publisher. It will keep your cropped image intact.

  4. K.Vee.Shanker. says:

    Hi All,

    Editing an image in Word including ‘cropping’ should be used only for fine tuning the image, and should avoided as much as possible. Word is not meant to be an Image Editor. Cropping an image is said to hide the cropped portion. That’s why you get the ‘uncrop’ option. Apart from adding to file size due to unedited image, edits can lead to document corruption beyond a point.

    Saving both original image and the edited Image (in an External Editor) is the better option. Additionally, use the ‘insert picture’ option than the direct copy-paste.

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